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| <div class="container"> <h1 id="apache-corporate-governance-board-of-directors">Apache Corporate Governance - Board of Directors<a class="headerlink" href="#apache-corporate-governance-board-of-directors" title="Permalink">¶</a></h1> |
| <p>The Board of Directors sets overall policy for the Apache Software Foundation and |
| delegates execution and specific policy areas to individual officers |
| and Project Management Committees.</p> |
| <p><strong>Contents</strong></p> |
| <div id="toc"><ul><li><a class="toc-href" href="#organization" title="Organization">Organization</a></li><li><a class="toc-href" href="#legal" title="Legal">Legal</a></li><li><a class="toc-href" href="#communication" title="Communication">Communication</a></li><li><a class="toc-href" href="#meetings" title="Meetings">Meetings</a></li><li><a class="toc-href" href="#merit" title="Merit">Merit</a></li><li><a class="toc-href" href="#community" title="Community">Community</a></li><li><a class="toc-href" href="#technical" title="Technical">Technical</a></li><li><a class="toc-href" href="#references" title="References">References</a></li></ul></div> |
| <h2 id="organization">Organization<a class="headerlink" href="#organization" title="Permalink">¶</a></h2> |
| <p>The board consists of nine directors, each serving as an individual. |
| After each annual board election, the board chooses a Board Chair from its ranks. The |
| selection of a new Board Chair and other executive officers typically takes place a couple of months after the board election, to give the new |
| board a chance to get to know one another.</p> |
| <p>The board meets by conference call and IRC chat monthly. The agenda is published |
| privately to the Membership. Each corporate officer makes a monthly written |
| report to the board, and every Project Management Committee (PMC) makes a |
| quarterly written report to the board. In this way, the PMCs report directly to |
| the board, not to the President or other corporate officers. All ASF Members and |
| invited guests are welcome at board meetings, except during very rare executive |
| sessions of the board.</p> |
| <p>The normal <a href="/foundation/board/calendar">monthly board agenda</a> includes 10+ corporate officer reports, 60+ |
| PMC reports, and often a handful of official resolutions. To ease the review |
| process, reports are due well before the meeting begins, and many |
| directors "preapprove" reports by initialing them in the agenda file before the |
| meeting. Each PMC report is assigned a director to serve as "shepherd" for the |
| month; the shepherd takes any questions raised before or during the meeting to the relevant officer or PMC for an answer or resolution. PMCs that report |
| late or where serious questions are raised during the meeting may be asked to |
| provide an additional report at the next monthly meeting. The board |
| uses the Apache Whimsy tool to <a href="/foundation/board/meeting">simplify many steps during the meeting process</a>.</p> |
| <p>The President is responsible for managing day-to-day operations, and |
| provides direction for the VP, Infrastructure who is responsible for ensuring the maintenance of the |
| servers and services. The VP, Infrastructure directs<br/> |
| a team of system administrator contractors, and is assisted part time by a |
| number of volunteer sysadmins. Some corporate officers report directly to the |
| President and provide a monthly report; the President rolls up all reports for |
| the board on a monthly basis. This way, the board provides oversight for all |
| operations and project activities.</p> |
| <h2 id="legal">Legal<a class="headerlink" href="#legal" title="Permalink">¶</a></h2> |
| <p>Article V. of the ASF bylaws specifies a Board of nine Directors, elected |
| annually by the ASF Membership. The Apache Board is much like the board of |
| directors of any other corporation, responsible for -- management of the |
| corporate assets (funds, intellectual property, trademarks, and support |
| equipment) and allocation of corporate resources to projects.</p> |
| <p>The board is responsible for appointing any officers of the ASF, including |
| executive officers -- President, Secretary, Treasurer -- and other officers, both |
| those with corporate functions (Legal, Publicity), and Vice Presidents of |
| individual Apache projects. The board also sets overall policy for Apache |
| projects, or in many cases, delegates the details of policy setting and |
| implementation to specific corporate officers. The board uses official resolutions to |
| appoint or change officer positions, create new Top Level Projects (TLPs) or |
| retire unused projects, and in certain cases to make fundamental policy |
| decisions. Most policy is simply agreed upon by the board and any relevant |
| officer(s), and published on our website.</p> |
| <h2 id="communication">Communication<a class="headerlink" href="#communication" title="Permalink">¶</a></h2> |
| <p>With the exception of monthly conference calls, board communication takes place over |
| private email lists. The <a href="mailto:board@apache.org">board@apache.org</a> email list is the primary place for |
| where official business. All directors, corporate officers and PMC |
| chairs are expected to subscribe to this email list and to track issues relevant |
| to their areas of responsibility. Many ASF Members also participate, comment, |
| and help resolve issues where appropriate.</p> |
| <p>Directors regularly read and participate on various project email lists |
| when a board-level issue or question has been raised. They may particiapte wearing their board hat: i.e. as a strategic voice, addressing broad ASF |
| policies or important community health issues. Directors participate technically |
| in Apache projects as individuals: directors are not automatically granted |
| committerships, PMC memberships, or even binding votes on any project matters. |
| Directors wishing to influence the technical work of a project must gain merit |
| and be voted in as a committer to that specific project, as is any other |
| contributor. When the board as a whole makes a formal request, the director |
| conveying the request makes it clear it is an act of the board, not just of one director.</p> |
| <h2 id="meetings">Meetings<a class="headerlink" href="#meetings" title="Permalink">¶</a></h2> |
| <p>The board exercises oversight of Apache Projects by reviewing project reports at |
| the monthly board meeting, and by monitoring changes to PMC membership. When |
| PMCs have voted in and nominated a new committer to serve on the PMC, they |
| notify the board of the addition. The appointement is official once the |
| canonical PMC membership roster is updated to reflect the change.</p> |
| <p>PMCs are expected to provide accurate and thorough reports to the board of their |
| community health and technical and software release activities. Projects that do |
| not report or have serious issues in their report will be contacted by that |
| month's shepherd or another director to find a resolution. In extreme cases, |
| where a PMC is dysfunctional or is not following required Apache policies, the |
| board may unilaterally make changes to the PMC or may dissolve a project to |
| correct the issue.</p> |
| <p>A detailed <a href="/foundation/board/meeting">description of the board meeting process</a> is published.</p> |
| <h2 id="merit">Merit<a class="headerlink" href="#merit" title="Permalink">¶</a></h2> |
| <p><a href="/foundation/governance/meetings#boardvoting">Board elections</a> are held annually; currently, each board seat is for one year, |
| so all nine directorships are voted on annually. ASF Members are eligible to |
| nominate people for board seats and to vote in the board election. |
| Director candidates run individually, and Member votes are currently cast by |
| Single Transferable Vote (STV). All nominations, position statements, and |
| voting are conducted electronically either over private mailing lists or using |
| our own software for casting votes. Individual votes are kept anonymous, |
| although the full STV calculations are published privately amongst the |
| Membership.</p> |
| <p>In the past, only existing Members with some history within the ASF have been |
| nominated. While the bylaws allow for any person to be nominated for the board, |
| the amount of trust and expected experience with the Apache Way for directors |
| is such that nominees outside of the existing Membership are unlikely for the |
| time being.</p> |
| <p>For the first several years after incorporation the board was quite stable, |
| with a majority continuing to serve repeatedly. As the ASF grew in membership |
| around 2004, the board began to change somewhat, with a few new faces appearing |
| each year. Jim Jagielski, one of the founders of the ASF, has remained on the |
| board since its beginning.</p> |
| <p>Directors are expected to serve as individuals on the board, representing the |
| Membership and acting in the best interests of the ASF as a whole. Directors |
| are expected to disclose any conflicts of interest they may have due to their |
| current employment, and recuse themselves when necessary from votes or |
| potentially discussions on subjects they have a conflict with.</p> |
| <h2 id="community">Community<a class="headerlink" href="#community" title="Permalink">¶</a></h2> |
| <p>While Directors participate in a variety of communities both within and outside |
| of the ASF, the primary community home for directors is the Membership. Most |
| directors follow the main private Members mailing list, where any ASF Member may |
| start discussions about a wide variety of topics, from new |
| technologies, policy ideas, questions about project communities, to |
| personal announcements of weddings and births.</p> |
| <p>From time to time Directors participate in the communities of various Apache |
| projects when a board-level issue or question is raised; however they do so |
| wearing their individual Director hat. Many Directors are separately committers |
| or PMC members on a variety of Apache projects, where they do technical and |
| community work just like any other committer, wearing a committer hat.</p> |
| <p>Many Directors also serve in the public community as spokespeople for |
| the Apache Way granting interviews about the ASF or our projects, or |
| reviewing other open source or charitable foundation works.</p> |
| <h2 id="technical">Technical<a class="headerlink" href="#technical" title="Permalink">¶</a></h2> |
| <p>The board does not provide technical direction for any of its projects or |
| activities. The board does set broad policies -- for example, requiring that projects use source control systems that run on ASF hardware controlled by ASF |
| Infrastructure. Technical direction, in terms of how to implement |
| infrastructure or what code projects should work on, is all delegated to the |
| PMCs or relevant officers.</p> |
| <p>While this may be a surprise to some, it is a key reflection of how the ASF |
| is intentionally structured to provide maximum freedom to its projects. The |
| board and the ASF are happy to provide a home to any software project |
| communities that are willing to follow the Apache Way. The mission of the ASF |
| is to provide software for the common good: we help like-minded |
| communities provide that software, are confident that communities will form |
| around software that is useful, and understand that there are many different |
| ways to effectively and collaboratively build software.</p> |
| <h2 id="references">References<a class="headerlink" href="#references" title="Permalink">¶</a></h2> |
| <ul> |
| <li>Who They Are: <a href="/foundation/board/">Current Directors</a></li> |
| <li>Who They Are: <a href="/foundation/">Current ASF Officers</a></li> |
| <li><a href="/foundation/bylaws.html">Bylaws of the ASF</a></li> |
| <li><a href="/foundation/board/calendar.html">Board Meeting Calendar And Past Minutes</a></li> |
| <li><a href="/history/directors.html">History of Past Directors</a></li> |
| <li><a href="/foundation/how-it-works.html">How the ASF Works: official documentation</a></li> |
| <li><a href="/foundation/governance/meetings#boardvoting">How Directors Are Elected</a></li> |
| </ul> |
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