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| <main id="maincontent"> |
| <div class="container"> <p>Historically, the Apache Software Foundation has relied on volunteer effort |
| to manage its administrative tasks. However, as the ASF has grown, the |
| workload required, as well as our reliance on individual volunteers, has |
| increased.</p> |
| <h1 id="note-this-position-has-been-filled">NOTE: This position has been filled<a class="headerlink" href="#note-this-position-has-been-filled" title="Permalink">¶</a></h1> |
| <p><strong>Note:</strong> The ASF has already hired an Executive Assistant for this position, and |
| we are <strong>not</strong> currently looking for more help as of 2015.</p> |
| <hr/> |
| The Foundation is now seeking an executive assistant to lighten the burden |
| on individual volunteers, as well as to provide consistent execution of |
| tasks. |
| <p>Proposals from independent contractors are welcome.</p> |
| <p>What Is The Apache Software |
| Foundation?<br/>---------------------------------------</p> |
| <p>The Apache Software Foundation provides organizational, legal, and |
| financial support for a broad range of open source software projects. The |
| Foundation provides an established framework to manage intellectual |
| property and financial contributions, and to simultaneously limit |
| contributors' potential legal exposure. Through a collaborative and |
| meritocratic development process, projects hosted at the Apache Software |
| Foundation deliver enterprise-grade, freely-available software products |
| that attract large communities of users. The pragmatic Apache License makes |
| it easy for all users, commercial and individual, to deploy Apache |
| products.</p> |
| <p>For more information on the Apache Software Foundation, please see</p> |
| <ul> |
| <li><a href="/">http://www.apache.org/</a></li> |
| </ul> |
| <p>especially</p> |
| <ul> |
| <li><a href="/foundation/how-it-works.html">http://apache.org/foundation/how-it-works.html</a></li> |
| </ul> |
| <p>What We Need<br/>---------------------------------------</p> |
| <p>We are looking for an individual capable of taking on the tasks of an |
| executive assistant. You must be comfortable working remotely, from home. |
| You must also be competent in typical office- and accounting-software, and |
| demonstrate an ability and willingness to learn to use new software and |
| tools.</p> |
| <p>As part of a virtual organization, you must be a self-starter, capable of |
| moving forward on day-to-day operations without direct oversight.</p> |
| <p>You should be comfortable with using email as the primary communication |
| medium, but should also be willing to switch to other modes, from IM/text |
| messages to phone calls, to get necessary information on a deadline.</p> |
| <p>What We Do Not Need<br/>---------------------------------------</p> |
| <p>We are not looking for a manager capable of delegating tasks, but rather |
| someone who recognizes tasks and picks them up.</p> |
| <p>General Responsibilities<br/>---------------------------------------</p> |
| <p>The executive assistant will report to the President of the Apache Software |
| Foundation.</p> |
| <p>The assistant will be expected to support other officers, including the |
| Treasurer and Secretary. This work will include the following:</p> |
| <ul> |
| <li> |
| <p>Preparing and properly filing all required business and tax documents for |
| corporate filings, payroll and other similar recurring statements.</p> |
| </li> |
| <li> |
| <p>Ensuring that invoices are issued and bills paid in a timely manner.</p> |
| </li> |
| <li> |
| <p>Tracking income and expenditures, maintaining ledgers, and |
| preparing<br/>necessary reports for monthly financial statement, |
| budgetary comparison and audit.</p> |
| </li> |
| <li> |
| <p>Working with officers to plan budget submissions and to prepare an annual |
| budget for board approval.</p> |
| </li> |
| <li> |
| <p>Recording receipt of documents in the Foundation SVN repository, and |
| filing them appropriately for further processing.</p> |
| </li> |
| <li> |
| <p>Identifying specifications, reviewing proposals, and negotiating bids for |
| outside services.</p> |
| </li> |
| <li> |
| <p>Coordinating meetings, including negotiating contractual multi-year |
| meeting- and event-spaces, and supporting Foundation-sponsored travel |
| arrangements.</p> |
| </li> |
| <li> |
| <p>Assisting with agenda scheduling of Members and Board meetings as |
| requested, and recording minutes for various Foundation meetings.</p> |
| </li> |
| <li> |
| <p>Handling miscellaneous confidential and time-sensitive issues to ensure |
| they are resolved by the appropriate committee or officer.</p> |
| </li> |
| </ul> |
| <p>This list is indicative of the types of tasks required of the executive |
| assistant, and should not be presumed to be an exhaustive list.</p> |
| <p>On a technical level, these tasks will require familiarity with Quickbooks, |
| and a willingness to learn how to use SVN to manage files and documents. |
| They will also require the development, maintenance and co-ordination of |
| virtual office resources, and a willingness to provide documentation or |
| training to volunteers who may be required to work with the assistant.</p> |
| <p>The assistant will further be expected to identify and keep track of the |
| tasks requested, to prioritize them appropriately (seeking guidance from |
| officers where necessary), and to continue to follow-up until they are |
| successfully completed or handed off. This will require the assistant to |
| become familiar with and to document the Foundation calendar, including |
| dates for contract renewals, meetings at various levels, board reporting |
| schedules, and so on.</p> |
| <p>Travel<br/>---------------------------------------</p> |
| <p>Your attendance may be requested at a small number of Foundation events |
| annually.</p> |
| <p>Time Commitment<br/>---------------------------------------</p> |
| <p>The position of executive assistant is expected to be part time initially.</p> |
| <p>Compensation<br/>---------------------------------------</p> |
| <p>Compensation will be based upon experience and time availability.</p> |
| <p>Length of Contract<br/>---------------------------------------</p> |
| <p>The position of executive assistant is a 6 month, renewable, contract. |
| Payment will be monthly.</p> |
| <p>Contact Information<br/>---------------------------------------</p> |
| <p>For more information, contact the President of the ASF, Jim Jagielski, at |
| <a href="mailto:jim@apache.org">jim@apache.org</a></p> |
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