Include detailed timeline with specific links
diff --git a/www/members/meeting-util.rb b/www/members/meeting-util.rb
index 40ada2f..cc87490 100644
--- a/www/members/meeting-util.rb
+++ b/www/members/meeting-util.rb
@@ -5,13 +5,14 @@
class MeetingUtil
RECORDS = 'https://svn.apache.org/repos/private/foundation/Meetings'
MEETING_FILES = { # Filename in meeting dir, or pathname to another tool
- 'README.txt' => 'README For Meeting Process',
+ 'README.txt' => 'README For Meeting Process And Roll Call',
'nomination_of_board.txt' => 'How To Nominate Someone For Board',
'nomination_of_members.txt' => 'How To Nominate A New Member',
'/members/proxy.cgi' => 'How To Submit A Proxy/Check Your Proxies',
'https://www.apache.org/foundation/governance/meetings' => 'How Voting Via Email Works',
'agenda.txt' => 'Official Meeting Agenda',
'board_ballot.txt' => 'Official Board Candidate Ballots',
+ 'nominated-members.txt' => 'Official New Member Nominees/Seconds',
'proxies' => 'Official List Of Meeting Proxies',
'record' => 'Official List Of Voting Members',
'attend' => 'Official List Of Meeting Attendees (afterwards)',
diff --git a/www/members/meeting.cgi b/www/members/meeting.cgi
index 281c81a..48d8d70 100755
--- a/www/members/meeting.cgi
+++ b/www/members/meeting.cgi
@@ -8,6 +8,12 @@
require 'json'
require 'wunderbar/jquery/stupidtable'
require_relative 'meeting-util'
+FOUNDATION_SVN = 'https://svn.apache.org/repos/private/foundation/'
+
+# Utility function for links, Note: cheezy path detection within MEETING_FILES
+def emit_link(cur_mtg_dir, f, desc)
+ _a desc, href: f.include?('/') ? f : File.join(cur_mtg_dir, f)
+end
# Output action links for meeting records, depending on if current or past
def emit_meeting(cur_mtg_dir, meeting, active)
@@ -39,8 +45,8 @@
_p active ? "Live links to the upcoming meeting records/how-tos below." : "These are historical links to the past meeting's record."
_ul do
MeetingUtil::MEETING_FILES.each do |f, desc|
- _li do # Note: cheezy path detection within MEETING_FILES
- _a desc, href: f.include?('/') ? f : File.join(cur_mtg_dir, f)
+ _li do
+ emit_link(cur_mtg_dir, f, desc)
end
end
end
@@ -55,7 +61,14 @@
meeting = File.basename(cur_mtg_dir)
mtg_date = Date.parse(meeting)
today = Date.today.strftime('%Y%m%d')
-
+ begin
+ ics = IO.read(File.join(cur_mtg_dir, "ASF-members-#{mtg_date.strftime('%Y')}.ics"))
+ rescue StandardError => e
+ # Ensure we can't break rest of script
+ puts "ERROR: #{e}"
+ return 0, 0, 0, 0
+ end
+
ROSTER = "/roster/committer"
_whimsy_body(
title: PAGETITLE,
@@ -87,7 +100,7 @@
else
_p do
_ "The next Member's Meeting will start on #{mtg_date.strftime('%A, %d %B %Y')}, as an online meeting on IRC, and will finish up two days later after voting via email is held."
- _ 'For more details, read on below, or see the links to the right. '
+ _ 'Please read below for a Timeline of Meeting activities and links to how you can take action, or see additional links to the right. '
_span.text_warning 'REMINDER: '
_ 'Nominations for the board or new members close 10 days before the meeting starts; no new names may be added after that date.'
end
@@ -98,7 +111,6 @@
attendance = JSON.parse(IO.read(File.join(MEETINGS, 'attendance.json')))
user = ASF::Person.find($USER)
_whimsy_panel("#{user.public_name} Details For Meeting #{meeting}", style: 'panel-primary') do
- # TODO: remind member to check their committer.:email_forward address is correct (where ballots are sent)
_p do
if help
_p help
@@ -116,10 +128,98 @@
_p do
_span.text_warning 'REMINDER: '
_ "Ballots are sent to your official email address as found in members.txt, please double-check it is correct!"
- _a 'See members.txt', href: 'https://svn.apache.org/repos/private/foundation/members.txt'
+ _a 'See members.txt', href: "#{FOUNDATION_SVN}members.txt"
+ end
+ end
+
+ _whimsy_panel("Timeline: Nomination Period (now until TEN DAYS before the meeting)", style: 'panel-default') do
+ _p do
+ _ 'Before the meeting, any Member may nominate people either for the Board, or as a New Member Candidate. Much of this discussion happens on members@ mailing list. Remember, all new nominated names must be checked into SVN 10 days before the meeting.'
+ _ 'Also, you should submit a proxy if you might not attend the first half of the meeting.'
+ _ul do
+ ['nomination_of_board.txt', 'nomination_of_members.txt', '/members/proxy.cgi'].each do |f|
+ _li do
+ emit_link(cur_mtg_dir, f, MeetingUtil::MEETING_FILES[f])
+ end
+ end
+ end
end
end
+ _whimsy_panel("Timeline: Seconds Period (last ten days before meeting)", style: 'panel-default') do
+ _p do
+ _ 'The 10 days before the meeting, you may add seconds to existing nomination files, but no new nominations are allowed.'
+ _ 'Also, you can still submit a proxy if you might not attend the first half of the meeting.'
+ _ul do
+ ['nominated-members.txt', '/members/proxy.cgi'].each do |f|
+ _li do
+ emit_link(cur_mtg_dir, f, MeetingUtil::MEETING_FILES[f])
+ end
+ end
+ end
+ end
+ end
+
+ _whimsy_panel("Timeline: First Half Of Meeting on IRC (at #{mtg_date.strftime('%A, %d %B %Y')})", style: 'panel-primary') do
+ _p do
+ _ 'The Meeting itself starts on IRC - please be sure your client is setup ahead of time, and sign in with your Apache ID as nick if at all possible.'
+ _ 'The #asfmembers channel is for the official meeting itself; please raise your hand if you have a formal question there. Backchannel (jokes, comments, etc.) is on #asf channel.'
+ _ 'During the First Half of Meeting, the Chairman and various officers run through reports in the Agenda, which you can read ahead of time.'
+ _ 'Expect the First Half to last about an hour; then the Chairman will call for a recess.'
+ _ul do
+ ['agenda.txt', 'README.txt', 'https://www.apache.org/foundation/governance/meetings'].each do |f|
+ _li do
+ emit_link(cur_mtg_dir, f, MeetingUtil::MEETING_FILES[f])
+ end
+ end
+ end
+ end
+ end
+
+ _whimsy_panel("Timeline: Meeting Recess To Vote Via Email (approx 40+ hours)", style: 'panel-info') do
+ _p do
+ _ 'Shortly after the Chairman calls the recess, the STeVe vote monitors will send you multiple emails with your voting keys.'
+ _ 'All voting is done via a simple web interface at vote.apache.org after you login with your Apache ID.'
+ _ul do
+ _li do
+ _a 'New Members Elected By Majority Yes/No/Abstain vote', href: 'https://www.apache.org/foundation/governance/meetings#how-member-votes-are-tallied'
+ _a 'Board Seats Are Elected By STV - ORDER OF YOUR VOTE MATTERS!', href: 'https://www.apache.org/foundation/governance/meetings#how-votes-for-the-board-are-tallied'
+ end
+ end
+ end
+ end
+
+ _whimsy_panel("Timeline: Second Half Of Meeting (48 hours after #{mtg_date.strftime('%A, %d %B %Y')})", style: 'panel-primary') do
+ _p do
+ _ 'The Second Half Meeting is short - it\'s primarily announcing vote results and any last-minute announcements. Members do not need to attend the second half; all results will be emailed or checked into SVN.'
+ _ 'Various data files about the meeting will be checked in within a day after the meeting for historical records.'
+ _ul do
+ ['record', 'attend', 'voter-tally', 'raw_board_votes.txt'].each do |f|
+ _li do
+ emit_link(cur_mtg_dir, f, MeetingUtil::MEETING_FILES[f])
+ end
+ end
+ end
+ end
+ end
+
+ _whimsy_panel("Timeline: After This Year's Meeting", style: 'panel-default') do
+ _p do
+ _ 'Shortly after the second half Meeting ends, '
+ _a '@TheASF twitter', href: 'https://twitter.com/theasf'
+ _ ' will formally announce the new board - please wait to retweet the official announcement.'
+ _span.text_warning 'IMPORTANT:'
+ _ ' Do not publicise the names of newly elected members! In rare cases, the new candidate might not accept the honor.'
+ end
+ _p do
+ _span.text_primary 'If you nominated a new member:'
+ _ ' You must send an email with '
+ _a 'foundation/membership-application-email.txt', href: "#{FOUNDATION_SVN}membership-application-email.txt"
+ _ ' to formally invite the new member to fill out the application form. Applications must be signed and submitted to the secretary within 30 days of the meeting to be valid.'
+ end
+ end
+
+ # Most/all of these links should already be included above
emit_meeting(cur_mtg_dir, meeting, meeting >= today)
_whimsy_panel("Member Meeting History", style: 'panel-info') do
