| Subject: ASF Board Report for [project] - Initial Reminder for [month] [year] |
| |
| This email was sent on behalf of the ASF Board. It is an initial reminder to |
| give you plenty of time to prepare the report. |
| |
| According to board records, you are listed as the chair of a committee that is |
| due to submit a report this month. [1] [2] |
| |
| The meeting is scheduled for [meetingDate] and the deadline for |
| submitting your report is 1 full week prior to that ([dueDate])! |
| |
| Meeting times in other time zones: |
| |
| [timeZoneInfo] |
| |
| Please submit your report with sufficient time to allow the board members |
| to review and digest. Again, the very latest you should submit your report |
| is 1 full week (7days) prior to the board meeting ([dueDate]). |
| |
| If you feel that an error has been made, please consult [1] and if there |
| is still an issue then contact the board directly. |
| |
| As always, PMC chairs are welcome to attend the board meeting. |
| |
| Thanks, |
| The ASF Board |
| |
| [1] - https://svn.apache.org/repos/private/committers/board/committee-info.txt |
| [2] - https://svn.apache.org/repos/private/committers/board/calendar.txt |
| [3] - https://svn.apache.org/repos/private/committers/board/templates |
| [4] - https://reporter.apache.org/ |
| |
| |
| Submitting your Report |
| ---------------------- |
| |
| Full details about the process and schedule are in [1]. |
| |
| The report should be committed to the meeting agenda in the board directory |
| in the foundation repository, trying to keep a similar format to the others. |
| This can be found at: |
| |
| https://svn.apache.org/repos/private/foundation/board |
| |
| Reports can also be posted using the online agenda tool: |
| |
| [agenda][link] |
| |
| Your report should also be sent in plain-text format to [whoTo] |
| with a Subject line that follows the below format: |
| |
| Subject: [REPORT] [project] - [month] [year] |
| |
| Cutting and pasting directly from a Wiki is not acceptable due to formatting |
| issues. Line lengths should be limited to 77 characters. |
| |
| Chairs may use the Apache Reporter Service [4] to help them compile and |
| submit a board report. |
| |
| |
| Resolutions |
| ----------- |
| |
| There are several templates for use for various Board resolutions. |
| They can be found in [3] and you are encouraged to use them. It is |
| strongly recommended that if you have a resolution before the board, |
| you are encouraged to attend that board meeting. |
