release14.12/applications/accounting/data/helpdata/HELP_ACCOUNTING_billing_accounts.xml

<?xml version="1.0" encoding="UTF-8"?>
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<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" version="5.0"
    xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
    xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
    xmlns="http://docbook.org/ns/docbook">
    <title>Billing Accounts.</title>
    <para>A billing account is a way of allowing customers to consolidate several invoices into an
        account that is paid off at a later date.Customers can be allocated a credit limit and
        orders can be taken up to the value of the credit limit without any payment being made.
        Statements to the customer can then be generated (eg monthly) and payment is made based on
        the outstanding amount.</para>
    <para>NOTE: A billing account does not change the flow of the normal Invoice and Payment
        processes. It simply allows for a more structured organisation of Invoices and
        Payments..</para>
    <para>Billing Accounts can be used for the following:</para>
    <para>
        <itemizedlist>
            <listitem>
                <para>Setting credit limits for customers</para>
            </listitem>
            <listitem>
                <para>Keeping track of credit available to customer for purchase on account</para>
            </listitem>
            <listitem>
                <para>Keeping track of payments made in advance (NOTE TO CHECK: Could also use
                    Financial Account for advance payments but need to understand the differences in
                    functionality and process) </para>
            </listitem>
            <listitem>
                <para>Keeping track of a subset of payments and invoices for a specific client, i.e.
                    allowing them to have multiple billing accounts (NOTE TO CHECK: This is from
                    David - does this mean having multiple accounts for one customer or does it mean
                    one billing account can track a hierarchy of invoices and payments.....)</para>
            </listitem>
            <listitem>
                <para>Allow multiple authorised parties to bill against the same account which one
                    party is responsible for paying (e.g. different offices of the same organisation
                    may have one single account with a supplier to make use of order volume
                    discounts)</para>
            </listitem>
            <listitem>
                <para>Managing and generating customer statements ??</para>
            </listitem>
            <listitem>
                <para>Customer specific order tracking</para>
            </listitem>
            <listitem>
                <para>Accounts Receivable / Debt Management</para>
            </listitem>
            <listitem>
                <para>Analysis and monitoring customer spending (creditworthiness / discounts /
                    product popularity ???)</para>
            </listitem>
        </itemizedlist>
    </para>
    <para>NOTE: A payment that is applied (or matched) to a Billing Account it should still be
        applied to an invoice. In the case where the payment arrives before the invoice has been
        generated then once the invoice is generated it should be applied to the payment or
        payments. </para>
    <xi:include href="HELP_ACCOUNTING_FindBillingAccount.xml"/>
    <xi:include href="HELP_ACCOUNTING_EditBillingAccount.xml"/>
    <xi:include href="HELP_ACCOUNTING_EditBillingAccountRoles.xml"/>
    <xi:include href="HELP_ACCOUNTING_EditBillingAccountTerms.xml"/>
    <xi:include href="HELP_ACCOUNTING_BillingAccountInvoices.xml"/>
    <xi:include href="HELP_ACCOUNTING_BillingAccountPayments.xml"/>
    <xi:include href="HELP_ACCOUNTING_BillingAccountOrders.xml"/>
</section>