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| <section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" |
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| xmlns="http://docbook.org/ns/docbook"> |
| <title>The Party GL Account help screen</title> |
| <para>he Party / GL Account mapping allows the translation of different |
| account types (eg Accounts Receivable, Accounts Payable etc) for a |
| party to be mapped to a separate general ledger account. The party |
| role (eg Bill To Customer) is also used to define the mapping even |
| further. OFBiz demo data setup comes with no entries here.</para> |
| <para>It is used as a way of implementing subledger functionality in |
| OFBiz. Subledger functionality is where a higher level account can be |
| split into lower levels. In this case these lower levels can be by |
| party.</para> |
| <para>An example could be that a business may want to use the general |
| ledger to track the Accounts Receivable (AR) by customer so the chart |
| of account would be setup something like as follows:</para> |
| <para>120000 Accounts Receivable</para> |
| <itemizedlist> |
| <listitem> |
| <para>120010 Accounts Receivable - Customer A</para> |
| </listitem> |
| <listitem> |
| <para>120020 Accounts Receiviable - Customer B</para> |
| </listitem> |
| <listitem> |
| <para>120030 Accounts Receivalbe - Customer C</para> |
| </listitem> |
| </itemizedlist> |
| <para>This has the main AR account is at the top of the hierarchy and 3 |
| sub accounts below it. Entries for Customers A, B and C would be setup |
| with a role of 'Bill From Customer' as this is a role associated with |
| the customer when the Sales Invoice is generated.When a transaction |
| matching the criteria is processed in the system then these mappings |
| will control where it is posted to.In the case of Customer A any AR |
| transactions with role 'Bill To Customer' are posted to '120010' |
| instead of the standard '120000</para> |
| <section> |
| <title>How do I add a new Party / GL Account mapping?</title> |
| <orderedlist> |
| <listitem> |
| <para>Enter or Lookup the party for the 'Party Id' field</para> |
| </listitem> |
| <listitem> |
| <para>Select the 'Role Type Id' from the drop down list (NOTE: Be |
| careful that you select the correct role for the transactions you |
| want to track......)</para> |
| </listitem> |
| <listitem> |
| <para>Select the 'GL Account Type Id' from the drop down list</para> |
| </listitem> |
| <listitem> |
| <para>Select the 'GL Account Id' from the drop down list</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Add' button</para> |
| </listitem> |
| <listitem> |
| <para>The new entry will be displayed at the bottom of the screen |
| </para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I update a Party / GL Account mapping?</title> |
| <para>Only the GL Account Id linked to the mapping can be updated. |
| </para> |
| <orderedlist> |
| <listitem> |
| <para>Locate the Party / GL Account entry that needs to be updated |
| </para> |
| </listitem> |
| <listitem> |
| <para>Select the new 'GL Account Id' from the drop down list next to |
| the entry </para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Update' button next to the entry</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I remove a Party / GL Account mapping?</title> |
| <orderedlist> |
| <listitem> |
| <para>Locate the Party / GL Account entry that needs to be removed |
| </para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Delete' button next to the entry</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| </section> |