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| xmlns="http://docbook.org/ns/docbook"> |
| <title>The New Payment help screen.</title> |
| <para>This screen is used to create a new payment. Payments can be |
| incoming (eg from a customer) or outgoing (eg to a supplier). Payment |
| types are used to describe what the payments are used for in the |
| system.</para> |
| <para>Examples of incoming payment types are as follows:</para> |
| <itemizedlist> |
| <listitem><para>Customer Deposit</para></listitem> |
| <listitem><para>Customer Payment</para></listitem> |
| <listitem><para>Interest In</para></listitem> |
| </itemizedlist> |
| <para>Examples of outgoing payment types are as follows:</para> |
| <itemizedlist> |
| <listitem><para>Commission Payment</para></listitem> |
| <listitem><para>Pay Check</para></listitem> |
| <listitem><para>Income Tax Payment</para></listitem> |
| <listitem><para>Vendor Payment</para></listitem> |
| </itemizedlist> |
| <section> |
| <title>How do I create a new incoming payment?</title> |
| <orderedlist> |
| <listitem><para>Press the 'Create New Payment' button</para></listitem> |
| <listitem><para>The New Incoming Payment / New Outgoing Payment screen is |
| displayed</para></listitem> |
| <listitem><para>Leave 'Organization Party Id' with its default of 'Company' |
| </para></listitem> |
| <listitem><para> |
| Select the 'Payment Type Id' from the drop down box (NOTE: This |
| is currently limited to the following: Customer Deposit, Customer |
| Payment, Interest In and Gift Certificate Deposit) |
| </para></listitem> |
| <listitem><para>Enter the payment amount in the 'Amount' field</para></listitem> |
| <listitem><para>Enter or use the lookup to find the 'From Party Id'</para></listitem> |
| <listitem><para>Select the 'Payment Method Type' from the drop down box (eg how |
| the payment was paid - cash, cheque, money order etc)</para></listitem> |
| <listitem><para>Leave the 'Currency' field with its default of 'USD' (NOTE: This |
| default comes from Company)</para></listitem> |
| <listitem><para>Press the 'Create' button</para></listitem> |
| <listitem><para>The payment header is created and the default header |
| screen will be displayed subsection content</para></listitem> |
| </orderedlist> |
| <para>NOTE: Need to understand what happens if customer pays in a |
| currency that is not the company default.... if the exchange rate is |
| specified then I think it should convert the currency to the default |
| currency for accounting purposes.... need to investigate and test. |
| </para> |
| </section> |
| <section> |
| <title>How do I create a new outgoing payment?</title> |
| <orderedlist> |
| <listitem><para>Press the 'Create New Payment' button</para></listitem> |
| <listitem><para>The New Incoming Payment / New Outgoing Payment screen is |
| displayed</para></listitem> |
| <listitem><para>Leave 'Organization Party Id' with its default of 'Company' |
| </para></listitem> |
| <listitem><para>Select the 'Payment Type Id' from the drop down box (NOTE: This |
| is currently limited to 11 entries including Commission Payment, |
| Customer Refund, Vendor Payment, Income Tax Payment)</para></listitem> |
| <listitem><para>Enter the payment amount in the 'Amount' field</para></listitem> |
| <listitem><para>Enter or use the lookup to find the 'To Party Id'</para></listitem> |
| <listitem><para>Select the 'Payment Method Type' from the drop down box (eg how |
| the payment is to be paid - cash, cheque, money order etc)</para></listitem> |
| <listitem><para>Leave the 'Currency' field with its default of 'USD' (NOTE: This |
| default comes from Company)</para></listitem> |
| <listitem><para>Press the 'Create' button</para></listitem> |
| <listitem><para>The payment header is created and the default header screen will |
| be displayed subsection content</para></listitem> |
| </orderedlist> |
| </section> |
| </section> |