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| <section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" |
| version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" |
| xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" |
| xmlns="http://docbook.org/ns/docbook"> |
| <title>The Payment Method GL Account Type help screen</title> |
| <para>The Payment Method GL Account Type Id is used to map the |
| different payment methods (eg Cash, Cheque etc) to a specific GL |
| Account Type Id. This will translate to one side of a GL entry only. |
| </para> |
| <para>A Payment Method is just a way to define the ways in which |
| payments can be made. Each payment method can be linked to a different |
| account in the general ledger. A main GL account used would be the one |
| that represents the Company bank account. In the demo data mappings |
| Electronic Funds Transfer, Company Account, Financial Account are all |
| linked to the Company bank account GL account.</para> |
| <para>OFBiz demo data defines 15 different payment methods as follows: |
| </para> |
| <itemizedlist> |
| <listitem> |
| <para>Cash</para> |
| </listitem> |
| <listitem> |
| <para>Certified Cheque</para> |
| </listitem> |
| <listitem> |
| <para>Company Account</para> |
| </listitem> |
| <listitem> |
| <para>Company Cheque</para> |
| </listitem> |
| <listitem> |
| <para>Electronic Funds Transfer (NOTE TO CHECK: Problem with |
| definition or terminology - is this a Direct Debit.... ?? A direct |
| debit is controlled by the payee and an automatic payment via bank |
| account is controlled by the payer)</para> |
| </listitem> |
| <listitem> |
| <para>Billing Account</para> |
| </listitem> |
| <listitem> |
| <para>Cash on Delivery (COD)</para> |
| </listitem> |
| <listitem> |
| <para>eBay</para> |
| </listitem> |
| <listitem> |
| <para>Offline Payment (NOTE: Is this ambiguous - since COD is an |
| offline payment...)</para> |
| </listitem> |
| <listitem> |
| <para>PayPal</para> |
| </listitem> |
| <listitem> |
| <para>WorldPay</para> |
| </listitem> |
| <listitem> |
| <para>Financial Account</para> |
| </listitem> |
| <listitem> |
| <para>Gift Certificate</para> |
| </listitem> |
| <listitem> |
| <para>Money Order</para> |
| </listitem> |
| <listitem> |
| <para>Personal Cheque</para> |
| </listitem> |
| </itemizedlist> |
| <para>NOTE: A point to note is that these payment methods dont include |
| Credit Cards....(which I think is on purpose...). The majority of |
| these payment methods are linked to 'Undeposited Receipts' but an |
| additional accounting transaction may be needed once the funds have |
| cleared and are available in the Company bank account.</para> |
| <section> |
| <title>How do I add a new Payment Method Id / GL Account Id mapping? |
| </title> |
| <orderedlist> |
| <listitem> |
| <para>Select the 'Payment Method Type' from the drop down list |
| </para> |
| </listitem> |
| <listitem> |
| <para>Select the 'GL Account Id' to map it to from the drop down |
| list</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Save' button</para> |
| </listitem> |
| <listitem> |
| <para>The new Payment Method Type / GL Account Type mapping is |
| displayed in the list at the bottom of the screen</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I update a Payment Method Id / GL Account Id mapping? |
| </title> |
| <para>A Payment Method Type / GL Account Type mapping cannot be |
| updated directly but needs to be removed then re-created. If you try |
| to update an existing entry you will get an 'duplicate key' error |
| message</para> |
| <orderedlist> |
| <listitem> |
| <para>Press the 'Remove' button next to the entry that you want to |
| update</para> |
| </listitem> |
| <listitem> |
| <para>The entry is removed from the list of entries displayed</para> |
| </listitem> |
| <listitem> |
| <para>Select the 'Payment Method Type' from the drop down list |
| </para> |
| </listitem> |
| <listitem> |
| <para>Select the updated 'GL Account Type' to map it to from the |
| drop down list</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Save' button</para> |
| </listitem> |
| <listitem> |
| <para>The new Payment Method Type / GL Account Type mapping is |
| displayed in the list at the bottom of the screen</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I remove a Payment Method Id / Gl Account Id mapping? |
| </title> |
| <orderedlist> |
| <listitem> |
| <para>Press the 'Remove' button next to the entry that you want to |
| delete</para> |
| </listitem> |
| <listitem> |
| <para>The entry is removed from the list of entries displayed</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| </section> |