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| <title>The Journals help screen</title> |
| <para>A journal is a detailed accounting transaction that is recorded |
| (or posted) to the General Ledger. It is made up of a debit and a |
| credit component.(IMPORTANT NOTE TO CHECK: Is this screen really about |
| Journals or is it about Suspense Accounts.....??????)</para> |
| <para>NOTE: By default in OFBIZ a journal called 'ERROR_JOURNAL' is |
| created as part of the demo data installation.This 'ERROR_JOURNAL' is |
| referenced in the Accounting Preferences setup for 'Company'. The |
| 'ERROR_JOURNAL' is used to store details of any transaction that fails |
| and cannot be posted to a general ledger account. Transactions falling |
| into error can be as the result of incomplete setup or an invalid |
| transaction (eg a transaction that should never occur).</para> |
| <section> |
| <title>How do I create a journal?</title> |
| <orderedlist> |
| <listitem> |
| <para>Enter a journal name in the Gl Journal Name field (eg |
| MY_JOURNAL)</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Submit' button</para> |
| </listitem> |
| <listitem> |
| <para>The journal is created and will appear in the journal list at |
| the bottom of the screen (Note that the Journal ID is automatically |
| generated)</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I update a journal?</title> |
| <orderedlist> |
| <listitem> |
| <para>Select the journal to be updated from the list of journals at |
| the bottom of the screen</para> |
| </listitem> |
| <listitem> |
| <para>The journal details will be displayed on the screen</para> |
| </listitem> |
| <listitem> |
| <para>Update the Gl Journal Name (as this is currently the only |
| field that can be updated)</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Submit' button</para> |
| </listitem> |
| <listitem> |
| <para>The updated journal will appear in the journal list at the |
| bottom of the screen</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I delete a journal?</title> |
| <para>Be careful if you need to remove an existing journal as it may |
| have transactions associated with it.</para> |
| <orderedlist> |
| <listitem> |
| <para>Press the 'Remove' button next to the journal that you want to |
| delete</para> |
| </listitem> |
| <listitem> |
| <para>The journal is deleted and the screen is redisplayed</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| </section> |