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| xmlns="http://docbook.org/ns/docbook"> |
| <title>The Product GL Accounts help screen</title> |
| <para>The Product GL Account is used to specify the default account to |
| be used for a specific Product' and 'Account Type' combination. This |
| setup will translate to one side of the journal entry only.</para> |
| <para>NOTE: Duplicate functionality .... This setup for the Product GL |
| Account can also be setup using the 'Accounts' sub menu for the |
| Product in Catalog Manager. Need to confirm whether this default work |
| like a hierarchy....eg Product GL Defaults will override General |
| Account defaults. </para> |
| <para>It is used for tracking product transactions at a more detailed |
| level. Examples could be as follows:</para> |
| <itemizedlist> |
| <listitem> |
| <para>Tracking Accounts Receivable by Product in the General Ledger |
| </para> |
| </listitem> |
| <listitem> |
| <para>Tracking Cost of Goods by product (or product variation) in the |
| General Ledger</para> |
| </listitem> |
| <listitem> |
| <para>Tracking Commissions paid by Product in the General Ledger |
| </para> |
| </listitem> |
| </itemizedlist> |
| <section> |
| <title>How do I add a new Product / GL Account Type mapping?</title> |
| <para>By default there are no Product / GL Account Type mappings that |
| are configured as part of the OFBiz demo data.</para> |
| <orderedlist> |
| <listitem> |
| <para>Select the 'Account Type' from the drop down list (NOTE: In |
| other screens this field is call the 'GL Account Type Id'.....) |
| </para> |
| </listitem> |
| <listitem> |
| <para>Select the ' GL Account' to map it to from the drop down list |
| </para> |
| </listitem> |
| <listitem> |
| <para>Enter or look up the 'Product Id' to be used</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Add' button</para> |
| </listitem> |
| <listitem> |
| <para>The new mapping will be displayed in the list at the bottom of |
| the screen</para> |
| </listitem> |
| </orderedlist> |
| <para>NOTE: This mapping can also be also be done via the 'Accounts' |
| sub menu for the Product. Any mapping created here will be displayed |
| under the Product 'Accounts' sub menu. Alternatively any mapping |
| created in the Product 'Accounts' sub menu will also be displayed |
| here.</para> |
| </section> |
| <section> |
| <title>How do I update a Product / GL Account Type mapping?</title> |
| <para>A Product / GL Account Type mapping can be updated by modifying |
| the GL Account only. If the product needs to be updated then the |
| mapping will need to be deleted and then re-entered using the new |
| product.</para> |
| <orderedlist> |
| <listitem> |
| <para>Locate the entry that needs to be updated in the list of |
| Product / GL Account Type mappings</para> |
| </listitem> |
| <listitem> |
| <para>Modify the 'GL Account 'by using the drop down list next to |
| the 'GL Account' field</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Update' button</para> |
| </listitem> |
| <listitem> |
| <para>The updated mapping will be displayed </para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I delete a Product / GL Account Type mapping?</title> |
| <orderedlist> |
| <listitem> |
| <para>Locate the entry that needs to be deleted in the list of |
| Product / GL Account Type mappings</para> |
| </listitem> |
| <listitem> |
| <para> 2. Press the 'Remove' button next to the entry</para> |
| </listitem> |
| </orderedlist> |
| <para>NOTE: This can also be done via the 'Accounts' sub menu for the |
| Product using the 'Delete Link' button.</para> |
| </section> |
| </section> |