| <?xml version="1.0" encoding="UTF-8"?> |
| <!-- |
| Licensed to the Apache Software Foundation (ASF) under one or more |
| contributor license agreements. See the NOTICE file distributed with |
| this work for additional information regarding copyright ownership. |
| The ASF licenses this file to you under the Apache License, Version |
| 2.0 (the "License"); you may not use this file except in compliance |
| with the License. You may obtain a copy of the License at |
| http://www.apache.org/licenses/LICENSE-2.0 Unless required by |
| applicable law or agreed to in writing, software distributed under the |
| License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR |
| CONDITIONS OF ANY KIND, either express or implied. See the License for |
| the specific language governing permissions and limitations under the |
| License. |
| --> |
| <section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" |
| version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" |
| xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" |
| xmlns="http://docbook.org/ns/docbook"> |
| <title>The Payment Applications help screen.</title> |
| <para>The Payments Applications sub menu is where payments that have |
| been made (or received) can be linked or allocated to an invoice, |
| another payment, a billing account or a tax authority.</para> |
| <para>NOTE: General Ledger accounting transactions are generated during |
| the payment application process but unless your GL is setup with |
| Unapplied Cash and Applied Cash accounts - I'm not sure that there will |
| be any true accounting impact. In the Sales Order process the |
| accounting transaction generated the following GL Accounting |
| transaction is generated for 'Payment Applied'</para> |
| <para>The following options are currently available from this screen: |
| </para><itemizedlist> |
| <listitem><para>Create New (Create a new payment)</para></listitem> |
| <listitem><para>Status to 'Received' (Change the status of the current payment |
| to 'Received. NOTE: This will create the relevant accounting |
| transactions and post them to the general ledger)</para></listitem> |
| <listitem><para>Status to 'Cancelled' (Change the status of the current payment |
| to 'Cancelled')</para></listitem> |
| <listitem><para>Status to 'Confirmed' (Change the status of the current |
| invoice to 'Confirmed'. NOTE: This status option will not appear until |
| the status has been changed to 'Received') |
| </para></listitem> |
| </itemizedlist> |
| <section> |
| <title>How do I apply a payment to an invoice?</title> |
| <orderedlist> |
| <listitem><para>Select the 'Applications' sub menu for the payment</para></listitem> |
| <listitem><para>A list of invoices will be displayed in the 'Possible Invoices |
| to Apply' box (NOTE: If no open invoices exist for the party that is |
| sending the payment then this may not list any invoices)</para></listitem> |
| <listitem><para>Press the 'Apply' button next to the invoice (or invoices) that |
| this payment is for</para></listitem> |
| </orderedlist> |
| <para>NOTE: Although it can be overriden the 'Amount to Apply' field |
| will default to the lesser of the invoice total or the payment |
| amount. This can be shown by examples as follows:</para> |
| <para>* If a payment of $150 is received but the invoice total is $120 |
| then the 'Amount to Apply' will default to $120</para> |
| <para>* If a payment of $150 is received but the invoice total is $170 |
| then the 'Amount to Apply' will default to $150 |
| </para> |
| </section> |
| <section> |
| <title>How do I apply a payment to an invoice, tax authority, billing |
| account or another payment?</title> |
| <orderedlist> |
| <listitem><para>Select the 'Applications' sub menu for the payment</para></listitem> |
| <listitem><para>Using the 'Apply this payment to' box at the bottom of the |
| screen</para></listitem> |
| <listitem><para>Enter or use the lookup to enter the 'Invoice Id' to apply the |
| payment to (NOTE: This can be used if the invoice is to another party |
| eg ordered by a subsidiary but paid for by another company of the |
| same group)</para></listitem> |
| <listitem><para>Enter or use the lookup to enter the 'To Payment Id' to apply |
| the payment to if required (NOTE TO CHECK: How does this work....?) |
| </para></listitem> |
| <listitem><para>Enter or use the lookup to enter the 'Billing Account Id' to |
| apply the payment to if required</para></listitem> |
| <listitem><para>Enter or use the drop down box to select the 'Tax Auth Geo Id' |
| to apply the payment to if required (NOTE TO CHECK: This is a country |
| so need to test how this actually works......)</para></listitem> |
| <listitem><para>Enter an amount in the 'Amount to Apply' (NOTE: This must be |
| less than or equal to the payment amount)</para></listitem> |
| <listitem><para>Press the 'Apply' button |
| </para></listitem> |
| </orderedlist> |
| </section> |
| </section> |