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| <section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" version="5.0" |
| xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" |
| xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" |
| xmlns="http://docbook.org/ns/docbook"> |
| <title>The Edit Financial Account screen.</title> |
| <para>This screen allows the user to create a new financial account or to edit an existing |
| one.</para> |
| <para>The 'Financial Account' submenu is the first of four submenus used in the creation or |
| update of a Financial Account. On the creation or update of a Financial Account it is the |
| default screen that is displayed.</para> |
| <para>It can be used for updating the basic details of a Financial account such as:</para> |
| <para> |
| <itemizedlist> |
| <listitem> |
| <para>Type of Account (eg Deposit, Investment, Gift Certificate)</para> |
| </listitem> |
| <listitem> |
| <para>Account Status (Active, Frozen, Cancel, etc)</para> |
| </listitem> |
| <listitem> |
| <para>Account Name and Code</para> |
| </listitem> |
| <listitem> |
| <para>Currency </para> |
| </listitem> |
| <listitem> |
| <para>Owner Party ID</para> |
| </listitem> |
| <listitem> |
| <para>Default GL Account for Posting</para> |
| </listitem> |
| <listitem> |
| <para>Replenishment Level </para> |
| </listitem> |
| </itemizedlist> |
| </para> |
| <section> |
| <title>How do I create a new Financial Account?</title> |
| <para>Select the 'Create New Financial Account' button from the 'Find Financial Accounts' |
| screen</para> |
| <orderedlist> |
| <listitem> |
| <para>The 'Create/Update Financial Account' screen is displayed.</para> |
| </listitem> |
| <listitem> |
| <para>Keep the default entry of 'Deposit Account' for the Fin Account Type |
| field</para> |
| </listitem> |
| <listitem> |
| <para>Keep the default entry of 'Active' for the status field</para> |
| </listitem> |
| <listitem> |
| <para>Enter a description (eg ABC Customer Prepaid Account) for the 'Fin Account |
| Name' field</para> |
| </listitem> |
| <listitem> |
| <para>Leave the Fin Account Pin field blank (NOTE TO CHECK: I think this is only |
| used in creation of Gift Cards and Certificates..)</para> |
| </listitem> |
| <listitem> |
| <para>Leave the Fin Account Code field blank (NOTE TO CHECK: I think this is only |
| used in the creation of Gift Cards and Certificates...)</para> |
| </listitem> |
| <listitem> |
| <para>The currency field will be the default currency of Company (eg USD). If this |
| account is to be in another currency (eg EUR) then select it from the drop down |
| list.</para> |
| </listitem> |
| <listitem> |
| <para>Set the Organization Party ID field to be 'Company'</para> |
| </listitem> |
| <listitem> |
| <para>Fill in the Owner Party Id field with the party id of the customer who has the |
| Financial Account (eg DemoCustomer or DemoCustCompany)</para> |
| </listitem> |
| <listitem> |
| <para>Fill in the 'Post to Gl Account field' to post the transactions for this |
| financial account to post to a specific GL Account</para> |
| </listitem> |
| <listitem> |
| <para>Select the current date from the calendar to fill in the 'From date' field |
| (NOTE: It can be left blank and still appears to work)</para> |
| </listitem> |
| <listitem> |
| <para>Leave the 'Thru date' field blank (NOTE TO CHECK: I think this could be used |
| to close or stop the use of an account ..)</para> |
| </listitem> |
| <listitem> |
| <para>Leave the default of 'Is Refundable' as 'Y' (NOTE TO CHECK: I think this will |
| allow money to be refunded to this account - eg if you have a return or credit |
| for the customer)</para> |
| </listitem> |
| <listitem> |
| <para>Leave the 'Replenish Payment ID' blank (NOTE TO CHECK: Not sure what this is - |
| maybe to automatically replenish account if it gets to a certain limit???)Leave |
| the 'Replenish Level' blank (NOTE TO CHECK: Not sure what this is but probably |
| linked to Replenish Payment ID where you set the limit - eg $100)</para> |
| </listitem> |
| </orderedlist> |
| <para>Press the 'Create' button and message appears saying that the account was successfully |
| created </para> |
| </section> |
| <section> |
| <title>How do I update an existing Financial Account?</title> |
| <orderedlist> |
| <listitem> |
| <para>Press the 'Search' button on the Financial Account main screen</para> |
| </listitem> |
| <listitem> |
| <para>A list of all existing Financial Accounts will be displayed</para> |
| </listitem> |
| <listitem> |
| <para>The 'Create/Update Financial' screen is displayed</para> |
| </listitem> |
| <listitem> |
| <para>Update the details of the financial account </para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Update' button</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| </section> |