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| <span id="publishDate">Last Published: 2024-03-14</span> |
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| <h5>James components</h5> |
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| <section> |
| <h2><a name="Apache_James_Project_Guidelines"></a>Apache James Project Guidelines</h2> |
| |
| <p> |
| This document defines the guidelines for the Apache James Project. It |
| includes definitions of how conflict is resolved by voting, who |
| is able to vote, and the procedures to follow for proposing and |
| making changes to the Apache James products. |
| </p> |
| |
| <p> |
| The objective here is to avoid unnecessary conflict over changes and |
| continue to produce a quality system in a timely manner. Not all |
| conflict can be avoided, but at least we can agree on the |
| procedures for conflict to be resolved. |
| |
| </p> |
| </section> |
| |
| <section> |
| <h2><a name="People.2C_Places.2C_and_Things"></a>People, Places, and Things</h2> |
| <section> |
| <h3><a name="Apache_James_Project_Management_Committee"></a>Apache James Project Management Committee</h3> |
| |
| <p> |
| The group of volunteers who are responsible for managing the Apache |
| James Project. This includes deciding what is distributed as |
| products of the Apache James Project, maintaining the |
| Project's shared resources, speaking on behalf of the Project, |
| resolving license disputes regarding Apache James products, |
| nominating new PMC members or committers, and establishing |
| these guidelines. |
| </p> |
| |
| <p> |
| Membership in the Apache James PMC is by invitation only and must be approved |
| by consensus of the active Apache James PMC members. A PMC |
| member is considered inactive by their own declaration or by |
| not contributing in any form to the project for over six |
| months. An inactive member can become active again by |
| reversing whichever condition made them inactive (i.e., by |
| reversing their earlier declaration or by once again |
| contributing toward the project's work). Membership can be |
| revoked by a unanimous vote of all the active PMC members |
| other than the member in question. |
| |
| </p> |
| </section> |
| <section> |
| <h3><a name="Apache_James_Committers"></a>Apache James Committers</h3> |
| |
| <p> |
| The group of volunteers who are responsible for the technical aspects |
| of the Apache James Project. This group has write access to |
| the appropriate source repositories and these volunteers may |
| cast non-binding votes on any technical discussion. |
| </p> |
| |
| <p> |
| Membership as a Committer is by invitation only and must be approved by |
| consensus of the active Apache James PMC members. A Committer |
| is considered inactive by their own declaration or by not |
| contributing in any form to the project for over six months. |
| An inactive member can become active again by reversing |
| whichever condition made them inactive (i.e., by reversing |
| their earlier declaration or by once again contributing toward |
| the project's work). Membership can be revoked by a unanimous |
| vote of all the active PMC members (except the member in |
| question if they are a PMC member). |
| |
| </p> |
| </section> |
| <section> |
| <h3><a name="Mailing_list"></a>Mailing list</h3> |
| |
| <p> |
| The Apache committers' primary mailing list for discussion of issues |
| and changes related to the project |
| (server-dev@james.apache.org). Subscription to the list is |
| open, but only subscribers can post directly to the list. |
| </p> |
| </section> |
| <section> |
| <h3><a name="Private_list"></a>Private list</h3> |
| |
| <p> |
| The Apache James Project's private mailing list for discussion of |
| issues that are inappropriate for public discussion, such as |
| legal, personal, or security issues prior to a published fix. |
| Subscription to the list is only open to Apache James PMC |
| members and Apache Software Foundation Members. |
| </p> |
| |
| |
| <ul>Topics to be discussed on the private mailing list: |
| |
| |
| <li>Discussion of board reports. PMC members need to report quaterly project activity to the Apache board of directors, |
| which is done through <a class="externalLink" href="https://reporter.apache.org">reporter.apache.org</a>. Prior report submission, the draft should |
| be discussed on the private mailing list</li> |
| |
| <li>Discussions of <a class="externalLink" href="https://community.apache.org/newcommitter.html">new committers, new PMCs</a>, including proposition |
| discussions, votes and process follow up.</li> |
| |
| <li>Handling of <a href="contribute.html#reporting_security_vulnerabilities">security vulnerability reports</a>, and CVE publication.</li> |
| </ul> |
| |
| |
| <p>Other topics should be discussed/voted on server-dev instead.</p> |
| </section> |
| <section> |
| <h3><a name="GIT"></a>GIT</h3> |
| |
| <p> |
| All of the Apache James products are maintained in shared information |
| repositories using GIT on git-wip-us.apache.org. The Apache |
| committers have write access to these repositories; everyone |
| has read access via anonymous GIT. |
| </p> |
| </section> |
| </section> |
| |
| <section> |
| <h2><a name="Consensus"></a>Consensus</h2> |
| |
| <p> |
| As a community we are seeking <a class="externalLink" href="https://community.apache.org/committers/decisionMaking.html">consensus</a> in our |
| decision making. |
| </p> |
| |
| <p> |
| We actively rely on <a class="externalLink" href="https://community.apache.org/committers/lazyConsensus.html">lazy consensus</a> for most of our |
| decisions, be them validating xref:contributing.adoc#_how_to_contribute_some_code[code changes], enacting |
| <a href="contributing.html#a_idea_or_design_proposals">design decisions</a>. |
| </p> |
| </section> |
| |
| <section> |
| <h2><a name="Voting"></a>Voting</h2> |
| |
| <ul>Some decisions might require to vote: |
| |
| <li>releases</li> |
| |
| <li>establishing a new sub-project</li> |
| |
| <li>retiring sub-projects</li> |
| |
| <li>taking a decision when lazy consensus failed.</li> |
| </ul> |
| |
| |
| <p>Note that we encourage discussing the issues prior to trigger a vote. That way bad surprises may be avoided ahead of time.</p> |
| |
| |
| <p> |
| Any of the Apache James Committers may vote on any issue or action |
| item. However, the only binding votes are those cast by active |
| members of the Apache James PMC; if the vote is about a change |
| to source code or documentation, the primary author of what is |
| being changed may also cast a binding vote on that issue. All |
| other votes are non-binding. All committers are encouraged to |
| participate in decisions, but the decision itself is made by |
| those who have been long-time contributors to the project. In |
| other words, the Apache Project is a minimum-threshold |
| meritocracy. |
| </p> |
| |
| <p> |
| The act of voting carries certain obligations -- voting members are not |
| only stating their opinion, they are agreeing to help do the |
| work of the Apache Project. Since we are all volunteers, members |
| often become inactive for periods of time in order to take care |
| of their "real jobs" or devote more time to other projects. It |
| is therefore unlikely that the entire group membership will vote |
| on every issue. To account for this, all voting decisions are |
| based on a minimum quorum. |
| </p> |
| |
| <p> |
| Each vote can be made in one of three flavors: |
| </p> |
| |
| <p> |
| <b>+1</b> |
| <br /> |
| Yes, agree, or the action should be performed. On some issues, |
| this vote is only binding if the voter has tested the action on |
| their own system(s). |
| </p> |
| |
| <p> |
| <b>+-0</b> |
| <br /> |
| Abstain, no opinion, or I am happy to let the other group |
| members decide this issue. An abstention may have detrimental |
| effects if too many people abstain. |
| </p> |
| |
| <p> |
| <b>-1</b> |
| <br /> |
| No. On issues where consensus is required, this vote counts as a |
| veto. All vetos must include an explanation of why the veto is |
| appropriate. A veto with no explanation is void. No veto can be |
| overruled. If you disagree with the veto, you should lobby the |
| person who cast the veto. Voters intending to veto an action |
| item should make their opinions known to the group immediately, |
| so that the problem can be remedied as early as possible. |
| </p> |
| |
| <p> |
| An action item requiring consensus approval must receive at least 3 |
| binding +1 votes and no vetos. An action item requiring majority |
| approval must receive at least 3 binding +1 votes and more +1 |
| votes than -1 votes (i.e., a majority with a minimum quorum of |
| three positive votes). All other action items are considered to |
| have lazy approval until someone votes -1, after which point |
| they are decided by either consensus or a majority vote, |
| depending upon the type of action item. |
| </p> |
| |
| <p> |
| Votes are to remain open for 72 hours after which the developer who put |
| forth the vote should tabulate the result and send this to the |
| mailing list. A developer should be sensitive to holidays that |
| could dampen participation in the vote. |
| </p> |
| </section> |
| |
| <section> |
| <h2><a name="Section_for_new_committers"></a>Section for new committers</h2> |
| |
| <p>First congratulation for your involvement!</p> |
| |
| As part of the <a class="externalLink" href="https://community.apache.org/newcommitter.html">process to become a committer</a>, the following steps should have had been emailed to you: |
| |
| |
| <ul> |
| |
| <li>Signing of <a class="externalLink" href="https://www.apache.org/licenses/#clas">Contributor License Agreement</a></li> |
| |
| <li>Establishing an Apache profile with the Apache secretary.</li> |
| |
| <li>Access will directly be granted on the<a class="externalLink" href="https://issues.apache.org/jira/projects/JAMES">JIRA</a>, |
| the ASF Git repository and the <a class="externalLink" href="https://ci-builds.apache.org/job/james/job/ApacheJames/">ci</a>.</li> |
| |
| <li>Extra steps should be taken for GitHub access (see below).</li> |
| |
| <li>A PMC should have had announced your nomination. If you have not already been doing it, we strongly |
| encourage you to write an email on public mailing list, presenting you, and your motivations toward |
| contributing on Apache James. A reply to the announce would do the trick!</li> |
| </ul> |
| |
| <section> |
| <h3><a name="Accessing_Apache_GitHub_as_a_Committer"></a>Accessing Apache GitHub as a Committer</h3> |
| |
| <ul> |
| |
| <li>Verify you have a GitHub ID enabled with <a class="externalLink" href="https://help.github.com/articles/securing-your-account-with-two-factor-authentication-2fa/">2FA</a></li> |
| |
| <li>Enter your GitHub ID into your <a class="externalLink" href="https://id.apache.org/">Apache ID profile</a></li> |
| |
| <li>Merge your Apache and GitHub accounts using <a class="externalLink" href="https://gitbox.apache.org/setup/">GitBox</a> (Apache Account Linking utility). You should see 3 green checks in GitBox.</li> |
| </ul> |
| |
| |
| <p>Wait at least 30 minutes for an email inviting you to Apache GitHub Organization and accept invitation.</p> |
| |
| |
| <p>After accepting the GitHub Invitation verify that you are a member of the <a class="externalLink" href="https://github.com/orgs/apache/teams/james-committers">GitHub Apache James team</a>.</p> |
| |
| </section></section> |
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