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| <article class="doc"> |
| <h1 class="page">Apache James Project guidelines</h1> |
| <div id="preamble"> |
| <div class="sectionbody"> |
| <div class="paragraph"> |
| <p>This document defines the guidelines for the Apache James Project. It includes definitions of how conflict is being |
| resolved by voting and who is able to vote.</p> |
| </div> |
| <div class="paragraph"> |
| <p>The objective here is to avoid unnecessary conflicts over changes and continue to produce a quality system in a timely |
| manner. Not all conflict can be avoided, but at least we can agree on the procedures for conflicts to be resolved.</p> |
| </div> |
| </div> |
| </div> |
| <div class="sect1"> |
| <h2 id="_people_places_and_things"><a class="anchor" href="#_people_places_and_things"></a>People, Places, and Things</h2> |
| <div class="sectionbody"> |
| <div class="sect2"> |
| <h3 id="_apache_james_project_management_committee"><a class="anchor" href="#_apache_james_project_management_committee"></a>Apache James Project Management Committee</h3> |
| <div class="paragraph"> |
| <p>The group of volunteers who are responsible for managing the Apache James Project. This includes deciding what is |
| distributed as products of the Apache James Project, maintaining the Project’s shared resources, speaking on behalf of |
| the Project, resolving license disputes regarding Apache James products, nominating new PMC members or committers, |
| and establishing these guidelines.</p> |
| </div> |
| <div class="paragraph"> |
| <p>Membership in the Apache James PMC is by invitation only and must be approved by consensus of the active Apache James |
| PMC members. A PMC member is considered inactive by their own declaration or by not contributing in any form to the |
| project for over six months. An inactive member can become active again by reversing whichever condition made them |
| inactive (i.e., by reversing their earlier declaration or by once again contributing toward the project’s work). |
| Membership can be revoked by a unanimous vote of all the active PMC members other than the member in question.</p> |
| </div> |
| </div> |
| <div class="sect2"> |
| <h3 id="_apache_james_committers"><a class="anchor" href="#_apache_james_committers"></a>Apache James Committers</h3> |
| <div class="paragraph"> |
| <p>The group of volunteers who are responsible for the technical aspects of the Apache James Project. This group has write |
| access to the appropriate source repositories and these volunteers may cast non-binding votes on any technical discussion.</p> |
| </div> |
| <div class="paragraph"> |
| <p>Membership as a Committer is by invitation only and must be approved by consensus of the active Apache James PMC members. |
| A Committer is considered inactive by their own declaration or by not contributing in any form to the project for over |
| six months. An inactive member can become active again by reversing whichever condition made them inactive (i.e., by |
| reversing their earlier declaration or by once again contributing toward the project’s work). Membership can be revoked |
| by a unanimous vote of all the active PMC members (except the member in question if they are a PMC member).</p> |
| </div> |
| </div> |
| <div class="sect2"> |
| <h3 id="_mailing_list"><a class="anchor" href="#_mailing_list"></a>Mailing list</h3> |
| <div class="paragraph"> |
| <p>The Apache committers' primary mailing list for discussion of issues and changes related to the project |
| (<a href="mailing-lists.html#_server_developer_list" class="page"><a href="mailto:server-dev@james.apache.org">server-dev@james.apache.org</a></a>). Subscription to the list is open, but |
| only subscribers can post directly to the list.</p> |
| </div> |
| </div> |
| <div class="sect2"> |
| <h3 id="_private_list"><a class="anchor" href="#_private_list"></a>Private list</h3> |
| <div class="paragraph"> |
| <p>The Apache James Project’s private mailing list for discussion of issues that are inappropriate for public discussion, |
| such as legal, personal, or security issues prior to a published fix. Subscription to the list is only opened to Apache |
| James PMC members and Apache Software Foundation Members.</p> |
| </div> |
| <div class="paragraph"> |
| <p>Topics to be discussed on the private mailing list:</p> |
| </div> |
| <div class="ulist"> |
| <ul> |
| <li> |
| <p>Discussion of board reports. PMC members need to report quarterly project activity to the Apache board of directors, |
| which is done through <a href="https://reporter.apache.org">reporter.apache.org</a>. Prior report submission, the draft should |
| be discussed on the private mailing list.</p> |
| </li> |
| <li> |
| <p>Discussions of <a href="https://community.apache.org/newcommitter.html">new committers, new PMCs</a>, including proposition discussions, votes and process follow up.</p> |
| </li> |
| <li> |
| <p>Handling of <a href="contributing.html#_reporting_security_vulnerabilities" class="page">security vulnerability reports</a>, and CVE publication.</p> |
| </li> |
| </ul> |
| </div> |
| <div class="paragraph"> |
| <p>Other topics should be discussed/voted on server-dev instead.</p> |
| </div> |
| </div> |
| <div class="sect2"> |
| <h3 id="_git"><a class="anchor" href="#_git"></a>GIT</h3> |
| <div class="paragraph"> |
| <p>All of the Apache James products are maintained in shared information repositories using GIT on git-wip-us.apache.org. |
| The Apache committers have write access to these repositories; everyone has read access via anonymous GIT.</p> |
| </div> |
| </div> |
| </div> |
| </div> |
| <div class="sect1"> |
| <h2 id="_consensus"><a class="anchor" href="#_consensus"></a>Consensus</h2> |
| <div class="sectionbody"> |
| <div class="paragraph"> |
| <p>As a community we are seeking <a href="https://community.apache.org/committers/decisionMaking.html">consensus</a> in our |
| decision making.</p> |
| </div> |
| <div class="paragraph"> |
| <p>We actively rely on <a href="https://community.apache.org/committers/lazyConsensus.html">lazy consensus</a> for most of our |
| decisions, be them validating <a href="contributing.html#_how_to_contribute_some_code" class="page">code changes</a>, enacting |
| <a href="contributing.html#_idea_or_design_proposals" class="page">design decisions</a>.</p> |
| </div> |
| <div class="paragraph"> |
| <p>All code modifications should achieve lazy consensus under the form of GitHub pull requests.</p> |
| </div> |
| <div class="sect2"> |
| <h3 id="_voting"><a class="anchor" href="#_voting"></a>Voting</h3> |
| <div class="paragraph"> |
| <p>Some decisions might require to vote:</p> |
| </div> |
| <div class="ulist"> |
| <ul> |
| <li> |
| <p><a href="release.html" class="page">releases</a></p> |
| </li> |
| <li> |
| <p>establishing a new sub-project</p> |
| </li> |
| <li> |
| <p>retiring sub-projects</p> |
| </li> |
| <li> |
| <p>taking a decision when lazy consensus failed.</p> |
| </li> |
| </ul> |
| </div> |
| <div class="paragraph"> |
| <p>Note that we encourage discussing the issues prior to trigger a vote. That way bad surprises may be avoided ahead of time.</p> |
| </div> |
| <div class="paragraph"> |
| <p>Any of the Apache James Committers may vote on any issue or action item. However, the only binding votes are those cast |
| by active members of the Apache James PMC; if the vote is about a change to source code or documentation, the primary |
| author of what is being changed may also cast a binding vote on that issue. All other votes are non-binding. All |
| contributors are encouraged to participate in decisions, but the decision itself is made by those who have been long-time |
| contributors to the project. In other words, the Apache Project is a minimum-threshold meritocracy.</p> |
| </div> |
| <div class="paragraph"> |
| <p>The act of voting carries certain obligations — voting members are not only stating their opinion, they are agreeing |
| to help do the work of the Apache Project. Since we are all volunteers, members often become inactive for periods of |
| time in order to take care of their "real jobs" or devote more time to other projects. It is therefore unlikely that the |
| entire group membership will vote on every issue. To account for this, all voting decisions are based on a minimum quorum.</p> |
| </div> |
| <div class="paragraph"> |
| <p>Each vote can be made in one of three flavors:</p> |
| </div> |
| <div class="paragraph"> |
| <p><strong>+1</strong> |
| Yes, agree, or the action should be performed. On some issues, this vote is only binding if the voter has tested the |
| action on their own system(s).</p> |
| </div> |
| <div class="paragraph"> |
| <p><strong>+-0</strong> |
| Abstain, no opinion, or I am happy to let the other group members decide this issue. An abstention may have detrimental |
| effects if too many people abstain.</p> |
| </div> |
| <div class="paragraph"> |
| <p><strong>-1</strong> |
| No. On issues where consensus is required, this vote counts as a veto. All vetoes must include an explanation of why the |
| veto is appropriate. A veto with no explanation is void. No veto can be overruled. If you disagree with the veto, you |
| should lobby the person who casts the veto. Voters intending to veto an action item should make their opinions known to |
| the group immediately, so that the problem can be remedied as early as possible.</p> |
| </div> |
| <div class="paragraph"> |
| <p>An action item requiring consensus approval must receive at least 3 binding +1 votes and no vetoes. An action item |
| requiring majority approval must receive at least 3 binding +1 votes and more +1 votes than -1 votes (i.e., a majority |
| with a minimum quorum of three positive votes). All other action items are considered to have lazy approval until |
| someone votes -1, after which point they are decided by either consensus or a majority vote, depending upon the type |
| of action item.</p> |
| </div> |
| <div class="paragraph"> |
| <p>All votes must be either sent to the mailing list for that action item.</p> |
| </div> |
| <div class="paragraph"> |
| <p>Votes are to remain open for 72 hours after which the developer who put forth the vote should tabulate the result and |
| send this to the mailing list. A developer should be sensitive to holidays that could dampen participation in the vote.</p> |
| </div> |
| </div> |
| </div> |
| </div> |
| <div class="sect1"> |
| <h2 id="_section_for_new_committers"><a class="anchor" href="#_section_for_new_committers"></a>Section for new committers</h2> |
| <div class="sectionbody"> |
| <div class="paragraph"> |
| <p>First congratulation for your involvement!</p> |
| </div> |
| <div class="paragraph"> |
| <p>As part of the <a href="https://community.apache.org/newcommitter.html">process to become a committer</a>, the following steps should have had been emailed to you:</p> |
| </div> |
| <div class="ulist"> |
| <ul> |
| <li> |
| <p>Signing of <a href="https://www.apache.org/licenses/#clas">Contributor License Agreement</a></p> |
| </li> |
| <li> |
| <p>Establishing an Apache profile with the Apache secretary.</p> |
| </li> |
| <li> |
| <p>Access will directly be granted on the <a href="https://issues.apache.org/jira/projects/JAMES">JIRA</a>, |
| the ASF Git repository and the <a href="https://ci-builds.apache.org/job/james/job/ApacheJames/">ci</a>.</p> |
| </li> |
| <li> |
| <p>Extra steps should be taken for <a href="#_accessing_apache_github_as_a_committer">GitHub access</a>.</p> |
| </li> |
| <li> |
| <p>A PMC should have had announced your nomination. If you have not already been doing it, we strongly |
| encourage you to write an email on public mailing list, presenting you, and your motivations toward |
| contributing on Apache James. A reply to the announcement would do the trick!</p> |
| </li> |
| </ul> |
| </div> |
| <div class="sect2"> |
| <h3 id="_accessing_apache_github_as_a_committer"><a class="anchor" href="#_accessing_apache_github_as_a_committer"></a>Accessing Apache GitHub as a Committer</h3> |
| <div class="ulist"> |
| <ul> |
| <li> |
| <p>Verify you have a GitHub ID enabled with <a href="https://help.github.com/articles/securing-your-account-with-two-factor-authentication-2fa/">2FA</a></p> |
| </li> |
| <li> |
| <p>Enter your GitHub ID into your <a href="https://id.apache.org/">Apache ID profile</a></p> |
| </li> |
| <li> |
| <p>Merge your Apache and GitHub accounts using <a href="https://gitbox.apache.org/setup/">GitBox</a> (Apache Account Linking utility). You should see 3 green checks in GitBox.</p> |
| </li> |
| </ul> |
| </div> |
| <div class="paragraph"> |
| <p>Wait at least 30 minutes for an email inviting you to Apache GitHub Organization and accept invitation.</p> |
| </div> |
| <div class="ulist"> |
| <ul> |
| <li> |
| <p>After accepting the GitHub Invitation verify that you are a member of the <a href="https://github.com/orgs/apache/teams/james-committers">GitHub Apache James team</a>.</p> |
| </li> |
| </ul> |
| </div> |
| </div> |
| </div> |
| </div> |
| </article> |
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