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class="breadcrumbHomeIcon_YNFT"><path d="M10 19v-5h4v5c0 .55.45 1 1 1h3c.55 0 1-.45 1-1v-7h1.7c.46 0 .68-.57.33-.87L12.67 3.6c-.38-.34-.96-.34-1.34 0l-8.36 7.53c-.34.3-.13.87.33.87H5v7c0 .55.45 1 1 1h3c.55 0 1-.45 1-1z" fill="currentColor"></path></svg></a></li><li itemscope="" itemprop="itemListElement" itemtype="https://schema.org/ListItem" class="breadcrumbs__item breadcrumbs__item--active"><span class="breadcrumbs__link" itemprop="name">How to Vote a Committer or PMC Member</span><meta itemprop="position" content="1"></li></ul></nav><div class="tocCollapsible_ETCw theme-doc-toc-mobile tocMobile_ITEo"><button type="button" class="clean-btn tocCollapsibleButton_TO0P">On this page</button></div><div class="theme-doc-markdown markdown"><header><h1>How to Vote a Committer or PMC Member</h1></header><h2 class="anchor anchorWithStickyNavbar_LWe7" id="initiate-discussion-in-the-community-private-mailing-group">Initiate discussion in the community private mailing group<a href="#initiate-discussion-in-the-community-private-mailing-group" class="hash-link" aria-label="Direct link to Initiate discussion in the community private mailing group" title="Direct link to Initiate discussion in the community private mailing group"></a></h2><p>Any InLong PMC member can initiate a voting discussion. |
| After PMC finds any valuable contributions from community contributors and obtains the consent of the candidate, they can initiate a discussion on InLong's private mailing list. |
| In the discussion email, the proposer should clearly state the candidate's contribution and give the address for reviewing the corresponding contribution, so that everyone can discuss and analyze it. |
| The discussion email is sent to <a href="mailto:private@inlong.apache.org." target="_blank" rel="noopener noreferrer">private@inlong.apache.org.</a> The discussion will last at least 72 hours. PMC members will fully express their views on the proposed email. |
| The following is a template discussion email:</p><div class="language-shell codeBlockContainer_Ckt0 theme-code-block" style="--prism-color:#F8F8F2;--prism-background-color:#282A36"><div class="codeBlockContent_biex"><pre tabindex="0" class="prism-code language-shell codeBlock_bY9V thin-scrollbar"><code class="codeBlockLines_e6Vv"><span class="token-line" style="color:#F8F8F2"><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain">DISCUSS</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> as an InLong </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">I nominate </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> as an InLong </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Judging from the contributions </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> recent months, </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> has submitted many implementations</span><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token number">1</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain">,</span><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token number">2</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> to the project and improved the </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Module_Name}</span><span class="token plain"> module </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">for</span><span class="token plain"> the project. During the optimization and improvement period of the project, it is hoped that </span><span class="token function" style="color:rgb(80, 250, 123)">more</span><span class="token plain"> people will participate </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> the actual project optimization and improvement, to </span><span class="token builtin class-name" style="color:rgb(189, 147, 249)">let</span><span class="token plain"> the project </span><span class="token function" style="color:rgb(80, 250, 123)">more</span><span class="token plain"> perfect and easier to use.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">So I nominated </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> as a </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token plain"> of the InLong project.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token number">1</span><span class="token plain">. https://github.com/apache/inlong/issues/created_by/</span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_GitHub_ID}</span><span class="token plain"> </span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token number">2</span><span class="token plain">. https://github.com/apache/inlong/commits?author</span><span class="token operator">=</span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_GitHub_ID}</span><br></span></code></pre><div class="buttonGroup__atx"><button type="button" aria-label="Copy code to clipboard" title="Copy" class="clean-btn"><span class="copyButtonIcons_eSgA" aria-hidden="true"><svg class="copyButtonIcon_y97N" viewBox="0 0 24 24"><path d="M19,21H8V7H19M19,5H8A2,2 0 0,0 6,7V21A2,2 0 0,0 8,23H19A2,2 0 0,0 21,21V7A2,2 0 0,0 19,5M16,1H4A2,2 0 0,0 2,3V17H4V3H16V1Z"></path></svg><svg class="copyButtonSuccessIcon_LjdS" viewBox="0 0 24 24"><path d="M21,7L9,19L3.5,13.5L4.91,12.09L9,16.17L19.59,5.59L21,7Z"></path></svg></span></button></div></div></div><div class="theme-admonition theme-admonition-caution alert alert--warning admonition_LlT9"><div class="admonitionHeading_tbUL"><span class="admonitionIcon_kALy"><svg viewBox="0 0 16 16"><path fill-rule="evenodd" d="M8.893 1.5c-.183-.31-.52-.5-.887-.5s-.703.19-.886.5L.138 13.499a.98.98 0 0 0 0 1.001c.193.31.53.501.886.501h13.964c.367 0 .704-.19.877-.5a1.03 1.03 0 0 0 .01-1.002L8.893 1.5zm.133 11.497H6.987v-2.003h2.039v2.003zm0-3.004H6.987V5.987h2.039v4.006z"></path></svg></span>caution</div><div class="admonitionContent_S0QG"><p>You can communicate with candidates in advance to obtain his/her full name, and replace the <code>${Candidate_Full_Name}</code>.</p></div></div><h2 class="anchor anchorWithStickyNavbar_LWe7" id="initiate-vote-in-the-community-private-mailing-group">Initiate vote in the community private mailing group<a href="#initiate-vote-in-the-community-private-mailing-group" class="hash-link" aria-label="Direct link to Initiate vote in the community private mailing group" title="Direct link to Initiate vote in the community private mailing group"></a></h2><p>If the discussion email does not receive the disagreement information within the specified time, the poll initiator needs to initiate a Committer or PMC Member election vote on InLong's private mailing list. |
| The voting email is sent to <a href="mailto:private@inlong.apache.org" target="_blank" rel="noopener noreferrer">private@inlong.apache.org</a> for at least 72 hours, and at least 3 votes +1 passed; if 0 votes or 1 vote -1 vote, the vote will fail; if a -1 vote is initiated, the voter needs to EXPLAIN the reason for the -1 score clearly so that everyone can understand and know. |
| The following is a template poll email: </p><div class="language-shell codeBlockContainer_Ckt0 theme-code-block" style="--prism-color:#F8F8F2;--prism-background-color:#282A36"><div class="codeBlockContent_biex"><pre tabindex="0" class="prism-code language-shell codeBlock_bY9V thin-scrollbar"><code class="codeBlockLines_e6Vv"><span class="token-line" style="color:#F8F8F2"><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain">VOTE</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> as an InLong </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Judging from the contributions </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> recent months, </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> has submitted many implementations</span><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token number">1</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain">,</span><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token number">2</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain">,</span><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token number">3</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> to the project and improved the </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Module_Name}</span><span class="token plain"> module </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">for</span><span class="token plain"> the project. During the optimization and improvement period of the project, it is hoped that </span><span class="token function" style="color:rgb(80, 250, 123)">more</span><span class="token plain"> people will participate </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> the actual project optimization and improvement, to </span><span class="token builtin class-name" style="color:rgb(189, 147, 249)">let</span><span class="token plain"> the project </span><span class="token function" style="color:rgb(80, 250, 123)">more</span><span class="token plain"> perfect and easier to use.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">I think making him a </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token plain"> will be a recognition of his outstanding work </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">for</span><span class="token plain"> InLong. So, I am happy to call VOTE to accept </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> as an InLong </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token builtin class-name" style="color:rgb(189, 147, 249)">.</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Voting will </span><span class="token builtin class-name" style="color:rgb(189, 147, 249)">continue</span><span class="token plain"> </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">for</span><span class="token plain"> at least </span><span class="token number">72</span><span class="token plain"> hours or </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">until</span><span class="token plain"> the required number of votes is reached.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Please vote accordingly:</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain"> </span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> +1 approve</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain"> </span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> +0 no opinion</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain"> </span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> -1 disapprove with the reason </span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Here are three links to his contributions to InLong:</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token number">1</span><span class="token plain">. Issues: https://github.com/apache/inlong/pulls?q</span><span class="token operator">=</span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_GitHub_ID}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token number">2</span><span class="token plain">. PRs </span><span class="token builtin class-name" style="color:rgb(189, 147, 249)">:</span><span class="token plain"> https://github.com/apache/inlong/issues?q</span><span class="token operator">=</span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_GitHub_ID}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token number">3</span><span class="token plain">. Others: https://xxx.com/xxx/xxx/?q</span><span class="token operator">=</span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_GitHub_ID}</span><br></span></code></pre><div class="buttonGroup__atx"><button type="button" aria-label="Copy code to clipboard" title="Copy" class="clean-btn"><span class="copyButtonIcons_eSgA" aria-hidden="true"><svg class="copyButtonIcon_y97N" viewBox="0 0 24 24"><path d="M19,21H8V7H19M19,5H8A2,2 0 0,0 6,7V21A2,2 0 0,0 8,23H19A2,2 0 0,0 21,21V7A2,2 0 0,0 19,5M16,1H4A2,2 0 0,0 2,3V17H4V3H16V1Z"></path></svg><svg class="copyButtonSuccessIcon_LjdS" viewBox="0 0 24 24"><path d="M21,7L9,19L3.5,13.5L4.91,12.09L9,16.17L19.59,5.59L21,7Z"></path></svg></span></button></div></div></div><h2 class="anchor anchorWithStickyNavbar_LWe7" id="feedback-on-voting-results">Feedback on voting results<a href="#feedback-on-voting-results" class="hash-link" aria-label="Direct link to Feedback on voting results" title="Direct link to Feedback on voting results"></a></h2><p>After the voting email is over, the initiator of the vote needs to <code>remind the voting end</code> in the second <!-- -->[VOTE]<!-- --> email; at the same time, the initiator of the vote needs to initiate a vote summary email, and the summary email is sent to <a href="mailto:private@inlong.apache.org." target="_blank" rel="noopener noreferrer">private@inlong.apache.org.</a> |
| The following is a template vote summary email:</p><div class="language-shell codeBlockContainer_Ckt0 theme-code-block" style="--prism-color:#F8F8F2;--prism-background-color:#282A36"><div class="codeBlockContent_biex"><pre tabindex="0" class="prism-code language-shell codeBlock_bY9V thin-scrollbar"><code class="codeBlockLines_e6Vv"><span class="token-line" style="color:#F8F8F2"><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain">RESULTS</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain">VOTE</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> as an InLong </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Hi everyone,</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">The vote </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">for</span><span class="token plain"> </span><span class="token string" style="color:rgb(255, 121, 198)">"</span><span class="token string variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token string" style="color:rgb(255, 121, 198)"> as an InLong </span><span class="token string variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token string" style="color:rgb(255, 121, 198)">"</span><span class="token plain"> has PASSED and closed now.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">The result is as follows:</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token number">3</span><span class="token plain"> PMC Member +1 Votes</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">- </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${the name 1 of PMC Member}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">- </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${the name 2 of PMC Member}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">- </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${the name 3 of PMC Member}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Vote thread:</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${vote_thread_url}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Then I</span><span class="token string" style="color:rgb(255, 121, 198)">'m going to invite ${Candidate_Full_Name} to join us.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token string" style="display:inline-block;color:rgb(255, 121, 198)"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token string" style="color:rgb(255, 121, 198)">Thanks for everyone'</span><span class="token plain">s support</span><span class="token operator">!</span><span class="token plain"> </span><br></span></code></pre><div class="buttonGroup__atx"><button type="button" aria-label="Copy code to clipboard" title="Copy" class="clean-btn"><span class="copyButtonIcons_eSgA" aria-hidden="true"><svg class="copyButtonIcon_y97N" viewBox="0 0 24 24"><path d="M19,21H8V7H19M19,5H8A2,2 0 0,0 6,7V21A2,2 0 0,0 8,23H19A2,2 0 0,0 21,21V7A2,2 0 0,0 19,5M16,1H4A2,2 0 0,0 2,3V17H4V3H16V1Z"></path></svg><svg class="copyButtonSuccessIcon_LjdS" viewBox="0 0 24 24"><path d="M21,7L9,19L3.5,13.5L4.91,12.09L9,16.17L19.59,5.59L21,7Z"></path></svg></span></button></div></div></div><div class="theme-admonition theme-admonition-caution alert alert--warning admonition_LlT9"><div class="admonitionHeading_tbUL"><span class="admonitionIcon_kALy"><svg viewBox="0 0 16 16"><path fill-rule="evenodd" d="M8.893 1.5c-.183-.31-.52-.5-.887-.5s-.703.19-.886.5L.138 13.499a.98.98 0 0 0 0 1.001c.193.31.53.501.886.501h13.964c.367 0 .704-.19.877-.5a1.03 1.03 0 0 0 .01-1.002L8.893 1.5zm.133 11.497H6.987v-2.003h2.039v2.003zm0-3.004H6.987V5.987h2.039v4.006z"></path></svg></span>caution</div><div class="admonitionContent_S0QG"><p>If it is not passed, the result is "The vote for "${Candidate_GitHub_ID} as an InLong ${Committer or PMC Member}" has FAILED and closed now."</p></div></div><h2 class="anchor anchorWithStickyNavbar_LWe7" id="newly-added-pmc-member-notification-email">Newly added PMC Member notification email<a href="#newly-added-pmc-member-notification-email" class="hash-link" aria-label="Direct link to Newly added PMC Member notification email" title="Direct link to Newly added PMC Member notification email"></a></h2><p>This step is only processed for the PMC Member that passed the vote. If the election is Committer, this step is skipped and not executed. |
| Voting initiators need to send notification emails to Board’s mailing group and wait at least 72 hours; email owners send <a href="mailto:board@apache.org" target="_blank" rel="noopener noreferrer">board@apache.org</a> and CC <a href="mailto:private@inlong.apache.org" target="_blank" rel="noopener noreferrer">private@inlong.apache.org</a>; Board will analyze compliance Until there is no doubt. |
| The following is an example of a new PMC Member notification email:</p><div class="language-shell codeBlockContainer_Ckt0 theme-code-block" style="--prism-color:#F8F8F2;--prism-background-color:#282A36"><div class="codeBlockContent_biex"><pre tabindex="0" class="prism-code language-shell codeBlock_bY9V thin-scrollbar"><code class="codeBlockLines_e6Vv"><span class="token-line" style="color:#F8F8F2"><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain">NOTICE</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">for</span><span class="token plain"> Apache InLong PMC</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Hi everyone,</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Apache InLong proposes to invite </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> to </span><span class="token function" style="color:rgb(80, 250, 123)">join</span><span class="token plain"> the PMC.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">The vote result is available here: </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${vote_thread_url}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Thanks</span><span class="token operator">!</span><br></span></code></pre><div class="buttonGroup__atx"><button type="button" aria-label="Copy code to clipboard" title="Copy" class="clean-btn"><span class="copyButtonIcons_eSgA" aria-hidden="true"><svg class="copyButtonIcon_y97N" viewBox="0 0 24 24"><path d="M19,21H8V7H19M19,5H8A2,2 0 0,0 6,7V21A2,2 0 0,0 8,23H19A2,2 0 0,0 21,21V7A2,2 0 0,0 19,5M16,1H4A2,2 0 0,0 2,3V17H4V3H16V1Z"></path></svg><svg class="copyButtonSuccessIcon_LjdS" viewBox="0 0 24 24"><path d="M21,7L9,19L3.5,13.5L4.91,12.09L9,16.17L19.59,5.59L21,7Z"></path></svg></span></button></div></div></div><h2 class="anchor anchorWithStickyNavbar_LWe7" id="initiate-invitation-email">Initiate invitation email<a href="#initiate-invitation-email" class="hash-link" aria-label="Direct link to Initiate invitation email" title="Direct link to Initiate invitation email"></a></h2><p>After the result summary email is sent, the poll initiator must send an invitation email to the candidates. |
| The invitation email is sent to the invitee with a CC to <a href="mailto:private@inlong.apache.org" target="_blank" rel="noopener noreferrer">private@inlong.apache.org</a>; the invited candidate must reply to accept or decline the invitation through the specified email address. |
| The following is an example of an email inviting candidates:</p><div class="language-shell codeBlockContainer_Ckt0 theme-code-block" style="--prism-color:#F8F8F2;--prism-background-color:#282A36"><div class="codeBlockContent_biex"><pre tabindex="0" class="prism-code language-shell codeBlock_bY9V thin-scrollbar"><code class="codeBlockLines_e6Vv"><span class="token-line" style="color:#F8F8F2"><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain">Invitation</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> Invitation to </span><span class="token function" style="color:rgb(80, 250, 123)">join</span><span class="token plain"> Apache InLong as a </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Hi </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain">,</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">In recognition of your contributions to Apache InLong, the InLong PMC</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">has recently voted to </span><span class="token function" style="color:rgb(80, 250, 123)">add</span><span class="token plain"> you as a </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token builtin class-name" style="color:rgb(189, 147, 249)">.</span><span class="token plain"> The a </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token plain"> role gives</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">you access to merge patches into Apache InLong and is also a</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">stepping-stone towards membership </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> the</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Project Management Committee </span><span class="token punctuation" style="color:rgb(248, 248, 242)">(</span><span class="token plain">PMC</span><span class="token punctuation" style="color:rgb(248, 248, 242)">)</span><span class="token plain">. We hope that you accept</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">this invitation and </span><span class="token builtin class-name" style="color:rgb(189, 147, 249)">continue</span><span class="token plain"> to </span><span class="token builtin class-name" style="color:rgb(189, 147, 249)">help</span><span class="token plain"> us </span><span class="token function" style="color:rgb(80, 250, 123)">make</span><span class="token plain"> Apache InLong better.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">If you'd like to accept, you will need to send an Individual</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Contributor License Agreement </span><span class="token punctuation" style="color:rgb(248, 248, 242)">(</span><span class="token plain">ICLA</span><span class="token punctuation" style="color:rgb(248, 248, 242)">)</span><span class="token plain"> to secretary@apache.org, CCing</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">private@inlong.apache.org, and request an Apache account name as</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">described at http://www.apache.org/dev/new-committers-guide.html </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">if</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">you don’t already have one, once you get an account name, or </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">if</span><span class="token plain"> you</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">have one already, please email it to me.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">NOTICE: when you fill out ICLA file, the value of preferred Apache id</span><span class="token punctuation" style="color:rgb(248, 248, 242)">(</span><span class="token plain">s</span><span class="token punctuation" style="color:rgb(248, 248, 242)">)</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> needs to be a valid ID, including:</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><span class="token number">1</span><span class="token plain">. The ID must not already be </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> use </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> https://people.apache.org/committer-index.html</span><span class="token punctuation" style="color:rgb(248, 248, 242)">;</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><span class="token number">2</span><span class="token plain">. The characters </span><span class="token string" style="color:rgb(255, 121, 198)">"-"</span><span class="token plain"> and </span><span class="token string" style="color:rgb(255, 121, 198)">"_"</span><span class="token plain"> are not allowed </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> </span><span class="token function" style="color:rgb(80, 250, 123)">id</span><span class="token punctuation" style="color:rgb(248, 248, 242)">;</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><span class="token number">3</span><span class="token plain">. The </span><span class="token function" style="color:rgb(80, 250, 123)">id</span><span class="token plain"> must consist of lowercase alphanumeric characters only,</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> start with an alphabetic character, have a minimum length of </span><span class="token number">3</span><span class="token plain"> characters,</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> and have no special characters.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">With the expectation of your acceptance, welcome</span><span class="token operator">!</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">The Apache InLong PMC</span><br></span></code></pre><div class="buttonGroup__atx"><button type="button" aria-label="Copy code to clipboard" title="Copy" class="clean-btn"><span class="copyButtonIcons_eSgA" aria-hidden="true"><svg class="copyButtonIcon_y97N" viewBox="0 0 24 24"><path d="M19,21H8V7H19M19,5H8A2,2 0 0,0 6,7V21A2,2 0 0,0 8,23H19A2,2 0 0,0 21,21V7A2,2 0 0,0 19,5M16,1H4A2,2 0 0,0 2,3V17H4V3H16V1Z"></path></svg><svg class="copyButtonSuccessIcon_LjdS" viewBox="0 0 24 24"><path d="M21,7L9,19L3.5,13.5L4.91,12.09L9,16.17L19.59,5.59L21,7Z"></path></svg></span></button></div></div></div><div class="theme-admonition theme-admonition-note alert alert--secondary admonition_LlT9"><div class="admonitionHeading_tbUL"><span class="admonitionIcon_kALy"><svg viewBox="0 0 14 16"><path fill-rule="evenodd" d="M6.3 5.69a.942.942 0 0 1-.28-.7c0-.28.09-.52.28-.7.19-.18.42-.28.7-.28.28 0 .52.09.7.28.18.19.28.42.28.7 0 .28-.09.52-.28.7a1 1 0 0 1-.7.3c-.28 0-.52-.11-.7-.3zM8 7.99c-.02-.25-.11-.48-.31-.69-.2-.19-.42-.3-.69-.31H6c-.27.02-.48.13-.69.31-.2.2-.3.44-.31.69h1v3c.02.27.11.5.31.69.2.2.42.31.69.31h1c.27 0 .48-.11.69-.31.2-.19.3-.42.31-.69H8V7.98v.01zM7 2.3c-3.14 0-5.7 2.54-5.7 5.68 0 3.14 2.56 5.7 5.7 5.7s5.7-2.55 5.7-5.7c0-3.15-2.56-5.69-5.7-5.69v.01zM7 .98c3.86 0 7 3.14 7 7s-3.14 7-7 7-7-3.12-7-7 3.14-7 7-7z"></path></svg></span>note</div><div class="admonitionContent_S0QG"><p>When signing the ICLA, the candidate needs to write the project name of “Apache InLong” in the "notify project:" column, so that the candidate account will be added to the list of corresponding project personnel by Apache.</p></div></div><h2 class="anchor anchorWithStickyNavbar_LWe7" id="processing-after-accepting-the-invitation">Processing after accepting the invitation<a href="#processing-after-accepting-the-invitation" class="hash-link" aria-label="Direct link to Processing after accepting the invitation" title="Direct link to Processing after accepting the invitation"></a></h2><p>Create an Apache account and add the candidate account to the project. |
| After the candidate accepts the invitation, if the candidate does not have an apache email account, the voting initiator needs to assist the candidate to create an apache account according to the guidelines. |
| The voting initiator needs to add project team members, open a permission account for the apache project, and confirm that the candidate’s Apache account has been added to the <a href="http://people.apache.org/phonebook.html?project=inlong" target="_blank" rel="noopener noreferrer">Apache InLong</a> project.</p><h2 class="anchor anchorWithStickyNavbar_LWe7" id="announce-to-the-community">ANNOUNCE to the community<a href="#announce-to-the-community" class="hash-link" aria-label="Direct link to ANNOUNCE to the community" title="Direct link to ANNOUNCE to the community"></a></h2><p>After the above steps are completed, the vote initiator must send a notification email to the <a href="mailto:dev@inlong.apache.org" target="_blank" rel="noopener noreferrer">dev@inlong.apache.org</a> mail group. The following is a template notification email:</p><div class="language-shell codeBlockContainer_Ckt0 theme-code-block" style="--prism-color:#F8F8F2;--prism-background-color:#282A36"><div class="codeBlockContent_biex"><pre tabindex="0" class="prism-code language-shell codeBlock_bY9V thin-scrollbar"><code class="codeBlockLines_e6Vv"><span class="token-line" style="color:#F8F8F2"><span class="token punctuation" style="color:rgb(248, 248, 242)">[</span><span class="token plain">ANNOUNCE</span><span class="token punctuation" style="color:rgb(248, 248, 242)">]</span><span class="token plain"> New </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token builtin class-name" style="color:rgb(189, 147, 249)">:</span><span class="token plain"> </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Hi everyone,</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">The Project Management Committee</span><span class="token punctuation" style="color:rgb(248, 248, 242)">(</span><span class="token plain">PMC</span><span class="token punctuation" style="color:rgb(248, 248, 242)">)</span><span class="token plain"> </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">for</span><span class="token plain"> Apache InLong has invited </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> to become a </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Committer or PMC Member}</span><span class="token plain"> and we are pleased to announce that he has accepted.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"></span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain"> is being active </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> the InLong community, and we are glad to see his </span><span class="token function" style="color:rgb(80, 250, 123)">more</span><span class="token plain"> interactions with the community </span><span class="token keyword" style="color:rgb(189, 147, 249);font-style:italic">in</span><span class="token plain"> the future.</span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Welcome </span><span class="token variable" style="color:rgb(189, 147, 249);font-style:italic">${Candidate_Full_Name}</span><span class="token plain">, and please enjoy your journey.:</span><span class="token punctuation" style="color:rgb(248, 248, 242)">)</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain" style="display:inline-block"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain">Thanks</span><span class="token operator">!</span><span class="token plain"></span><br></span><span class="token-line" style="color:#F8F8F2"><span class="token plain"> </span><br></span></code></pre><div class="buttonGroup__atx"><button type="button" aria-label="Copy code to clipboard" title="Copy" class="clean-btn"><span class="copyButtonIcons_eSgA" aria-hidden="true"><svg class="copyButtonIcon_y97N" viewBox="0 0 24 24"><path d="M19,21H8V7H19M19,5H8A2,2 0 0,0 6,7V21A2,2 0 0,0 8,23H19A2,2 0 0,0 21,21V7A2,2 0 0,0 19,5M16,1H4A2,2 0 0,0 2,3V17H4V3H16V1Z"></path></svg><svg class="copyButtonSuccessIcon_LjdS" viewBox="0 0 24 24"><path d="M21,7L9,19L3.5,13.5L4.91,12.09L9,16.17L19.59,5.59L21,7Z"></path></svg></span></button></div></div></div><p>At this point, the entire process is completed, and the candidate officially becomes the Committer or PMC Member of the project.</p></div><footer class="theme-doc-footer docusaurus-mt-lg"><div class="theme-doc-footer-edit-meta-row row"><div class="col"><a href="https://github.com/apache/inlong-website/edit/master/community/how-to-vote-a-committer-pmc.md" target="_blank" rel="noreferrer noopener" class="theme-edit-this-page"><svg fill="currentColor" height="20" width="20" viewBox="0 0 40 40" class="iconEdit_Z9Sw" aria-hidden="true"><g><path 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href="#initiate-discussion-in-the-community-private-mailing-group" class="table-of-contents__link toc-highlight">Initiate discussion in the community private mailing group</a></li><li><a href="#initiate-vote-in-the-community-private-mailing-group" class="table-of-contents__link toc-highlight">Initiate vote in the community private mailing group</a></li><li><a href="#feedback-on-voting-results" class="table-of-contents__link toc-highlight">Feedback on voting results</a></li><li><a href="#newly-added-pmc-member-notification-email" class="table-of-contents__link toc-highlight">Newly added PMC Member notification email</a></li><li><a href="#initiate-invitation-email" class="table-of-contents__link toc-highlight">Initiate invitation email</a></li><li><a href="#processing-after-accepting-the-invitation" class="table-of-contents__link toc-highlight">Processing after accepting the invitation</a></li><li><a href="#announce-to-the-community" class="table-of-contents__link toc-highlight">ANNOUNCE 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