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<h1>Improvement Plans (PROPOSED / DRAFT)</h1>
</div>
<div id="toc" class="toc">
<div id="toctitle">Table of Contents</div>
<ul class="sectlevel1">
<li><a href="#1_policies">1. Policies</a></li>
<li><a href="#2_guides">2. Guides</a></li>
<li><a href="#3_workflow">3. Workflow</a></li>
<li><a href="#4_operations">4. Operations</a>
<ul class="sectlevel2">
<li><a href="#column_notes">Column Notes</a></li>
</ul>
</li>
</ul>
</div>
<div id="preamble">
<div class="sectionbody">
<div class="paragraph">
<p>PROPOSAL / DRAFT / PROPOSAL / DRAFT / PROPOSAL / DRAFT / PROPOSAL / DRAFT / PROPOSAL</p>
</div>
<div class="paragraph">
<p>This page is for gathering together various improvement plans and prospective implementations for the Incubator.
We will gather improvements by category, date, name, JIRA issue, email threads, and coordination required.</p>
</div>
</div>
</div>
<div class="sect1">
<h2 id="1_policies">1. Policies</h2>
<div class="sectionbody">
<div class="paragraph">
<p>Edits to policy documents on the site. Changes to properly follow Foundation policy. Improvements to Incubator Policy.
These are changes that will require discussion on general@ and be resolved by Consensus.</p>
</div>
<table class="tableblock frame-all grid-all fit-content">
<colgroup>
<col>
<col>
<col>
<col>
<col>
</colgroup>
<thead>
<tr>
<th class="tableblock halign-left valign-top"><a href="#h-date" title="Date Entered">Date</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-name" title="Name of the Improvement">Name</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-jira" title="Incubator JIRA issue link">JIRA Issue</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-date" title="Links to any email discussion threads. Use lists.apache.org">Email Threads</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-notes" title="Quick notes about this topic">Notes</a></th>
</tr>
</thead>
<tbody>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">03/25/19</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Clean Up Retired Podling Repositories</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-233">INCUBATOR-233</a></p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://lists.apache.org/thread.html/4a6980ee6ae55207b776c9c8cdab6afd7c64727fa4b8ce3638a9b1f0@%3Cgeneral.incubator.apache.org%3E">policy discussion</a></p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Infra request. We should define when we should remove a retired repository and then make that change. Same rule needs to apply to distributions and archives.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">02/03/15</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Clarify whether incubator release announcement should include an incubation disclaimer</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-129">INCUBATOR-129</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">If we want to make this policy then we&#8217;ll need to update the press policy and communicate the change.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">02/10/07</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Define roles and procedures for Incubator PPMC</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-54">INCUBATOR-54</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Check if there is anything useful to learn from the topic.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">07/19/06</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Clarify Role of Champion And Consolidate Policy</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-33">INCUBATOR-33</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">There has been some discussion around this role and it might be worth focusing on this in the future.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">01/07/06</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Incubation_Policy.html should specify to use the Incubator PMC</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-10">INCUBATOR-10</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">This is about the Sponsor role. It will be worth discussing in the future the best way to rewrite the Sponsor role.</p></td>
</tr>
</tbody>
</table>
</div>
</div>
<div class="sect1">
<h2 id="2_guides">2. Guides</h2>
<div class="sectionbody">
<div class="paragraph">
<p>Guides that are missing. Guidance that is unclear. Leave a clear trail and we can review the completed change.</p>
</div>
<table class="tableblock frame-all grid-all fit-content">
<colgroup>
<col>
<col>
<col>
<col>
<col>
</colgroup>
<thead>
<tr>
<th class="tableblock halign-left valign-top"><a href="#h-date" title="Date Entered">Date</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-name" title="Name of the Improvement">Name</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-jira" title="Incubator JIRA issue link">JIRA Issue</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-date" title="Links to any email discussion threads. Use lists.apache.org">Email Threads</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-notes" title="Quick notes about this topic">Notes</a></th>
</tr>
</thead>
<tbody>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">03/27/19</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Incubator Cookbook</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-234">INCUBATOR-234</a></p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://lists.apache.org/thread.html/51fe5d659778bed5b6385c7c39bbdf688d02f1b1dbe02d595d514cbb@%3Cgeneral.incubator.apache.org%3E">Thread 03/26</a></p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">This effort is to rewrite the Incubator site as a friendly cookbook.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">11/17/17</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Transferring guide needs an editing pass</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-208">INCUBATOR-208</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">06/26/17</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Graduation steps guide enhancements</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-202">INCUBATOR-202</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Discuss instructions with Infra</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">05/27/13</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Sometimes its not clear that the who vets the podling name</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-126">INCUBATOR-126</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Make only clarifying adjustments so it is clear that the podling does the search.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">04/07/12</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Instructions for updating main Incubator site post-graduation</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-124">INCUBATOR-124</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Discuss instructions with Infra</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">11/18/07</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Communication Guide</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-70">INCUBATOR-70</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Some of these ideas are outdated, but some of these might be useful community building advice.</p></td>
</tr>
</tbody>
</table>
</div>
</div>
<div class="sect1">
<h2 id="3_workflow">3. Workflow</h2>
<div class="sectionbody">
<div class="paragraph">
<p>This category is for more structural improvements like changing the build and updating IP record keeping.</p>
</div>
<table class="tableblock frame-all grid-all fit-content">
<colgroup>
<col>
<col>
<col>
<col>
<col>
</colgroup>
<thead>
<tr>
<th class="tableblock halign-left valign-top"><a href="#h-date" title="Date Entered">Date</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-name" title="Name of the Improvement">Name</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-jira" title="Incubator JIRA issue link">JIRA Issue</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-date" title="Links to any email discussion threads. Use lists.apache.org">Email Threads</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-notes" title="Quick notes about this topic">Notes</a></th>
</tr>
</thead>
<tbody>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">03/05/19</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Cleanup Git-generated Incubator website</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-231">INCUBATOR-231</a></p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://lists.apache.org/thread.html/2b12f80a960510985ef00f65fb3a7f007255be6c02733e86bf21cdc2@%3Cgeneral.incubator.apache.org%3E">Clutch2 Announce</a></p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">We now have new projects and clutch pages. The podling status pages are still in the old style. There are some open questions about the yml content that is managed from the podling roster page.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">05/22/17</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Extend podlings.xml to include old names and TLP parent</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-199">INCUBATOR-199</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">This is a proxy issue. The topic here is to improve the maintenance of our podling roster. I think we should work with the Whimsy PMC to improve maintenance of the podling roster.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">04/23/08</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">IP Clearance Template is rubbish</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-74">INCUBATOR-74</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">This is meant to be provocative. I think we can work with the Whimsy PMC to improve how we keep and manage IP Clearances for TLPs.</p></td>
</tr>
</tbody>
</table>
</div>
</div>
<div class="sect1">
<h2 id="4_operations">4. Operations</h2>
<div class="sectionbody">
<div class="paragraph">
<p>This category is for cosmetic improvements, minor issues, and operational issues.</p>
</div>
<table class="tableblock frame-all grid-all fit-content">
<colgroup>
<col>
<col>
<col>
<col>
<col>
</colgroup>
<thead>
<tr>
<th class="tableblock halign-left valign-top"><a href="#h-date" title="Date Entered">Date</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-name" title="Name of the Improvement">Name</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-jira" title="Incubator JIRA issue link">JIRA Issue</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-email" title="Links to any email discussion threads. Use lists.apache.org">Email Threads</a></th>
<th class="tableblock halign-left valign-top"><a href="#h-notes" title="Quick notes about this topic">Notes</a></th>
</tr>
</thead>
<tbody>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">06/18/18</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Incorrect bounce message for retired podling mailing lists</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INFRA-18132">INFRA-18132</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">For example the link should be <a href="https://incubator.apache.org/projects/#slider" class="bare">https://incubator.apache.org/projects/#slider</a> - moved the issue to INFRA.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">09/16/16</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Missing archiver/archives for dev@incubator - is it needed?</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-201">INCUBATOR-201</a></p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://lists.apache.org/thread.html/f32f24c141a0f9aedaa660a5b6306280d6430089b00ac468b05e7c5e@%3Cgeneral.incubator.apache.org%3E">Thread 03/25/19</a></p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Once we agree to remove these accidental mailing lists work with Infra.</p></td>
</tr>
<tr>
<td class="tableblock halign-left valign-top"><p class="tableblock">04/04/17</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">clean up archive.a.o</p></td>
<td class="tableblock halign-left valign-top"><p class="tableblock"><a href="https://issues.apache.org/jira/browse/INCUBATOR-198">INCUBATOR-198</a></p></td>
<td class="tableblock halign-left valign-top"></td>
<td class="tableblock halign-left valign-top"><p class="tableblock">Once we decide which retired podlings need cleanup then apply the same with the archive. Work with Infra if necessary.</p></td>
</tr>
</tbody>
</table>
<div class="sect2">
<h3 id="column_notes">Column Notes</h3>
<div class="sect3">
<h4 id="h-date">Date</h4>
<div class="paragraph">
<p>The date the JIRA issue was created or a thread was started about the improvement.</p>
</div>
</div>
<div class="sect3">
<h4 id="h-name">Name</h4>
<div class="paragraph">
<p>A descriptive name for the improvement. Should be similar to the original subject whether JIRA or Email.</p>
</div>
</div>
<div class="sect3">
<h4 id="h-jira">JIRA Issue</h4>
<div class="paragraph">
<p>A link to the JIRA issue. <code>https\://issues.apache.org/jira/projects/INCUBATOR/issues/INCUBATOR-231[INCUBATOR-231]</code></p>
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<h4 id="h-email">Email Threads</h4>
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<p>Permalinks to discussions. Please use lists.apache.org. Don&#8217;t use nabble or gmane, we have guarantees about apache.org uris and none about third parties.
There are a number of ten or more year old discussions that will be difficult to single out due to gmane changes.</p>
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<h4 id="h-notes">Topic Notes</h4>
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<p>Questions for the team. Information about the change. There may be dependencies. Some changes will require working with others in the organization including INFRA, Whimsy, Legal, &#8230;&#8203;</p>
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