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 <div class="page-header">
     <h1>Guide :: Podling IP Clearance</h1>
 </div>

 <div class="article-body">

 Estimated Reading Time: <span class="eta"></span>

 <p><div id="toc" class="toc">
 <div id="toctitle">Table of Contents</div>
 <ul class="sectlevel1">
 <li><a href="#podling_ip_clearance">Podling IP Clearance</a>
 <ul class="sectlevel2">
 <li><a href="#background">Background</a></li>
 <li><a href="#establishing_provenance">Establishing Provenance</a></li>
 <li><a href="#ipmc_responsibility_around_ip_clearance">IPMC Responsibility around IP Clearance</a></li>
 </ul>
 </li>
 </ul>
 </div>
 <div class="sect1">
 <h2 id="podling_ip_clearance">Podling IP Clearance</h2>
 <div class="sectionbody">
 <div class="sect2">
 <h3 id="background">Background</h3>
 <div class="paragraph">
 <p>Podlings need to import existing codebases through the standard IP clearance
 process. This means that all copyright owners need to submit a Software Grant Agreement
 (<a href="http://www.apache.org/licenses/#grants">SGA</a>)
 or Contributor License Agreement
 (<a href="http://www.apache.org/licenses/#clas">CLA</a>). This process may take a while, so it is best to
 start as soon as the Incubator accepts the podling.</p>
 </div>
 <div class="paragraph">
 <p>The IPMC (Incubator Product Management Committee) approves the initial codebase as part of the acceptance motion. No vote is required by the
 PPMC. Otherwise, follow the standard IP clearance process for podlings.</p>
 </div>
 </div>
 <div class="sect2">
 <h3 id="establishing_provenance">Establishing Provenance</h3>
 <div class="paragraph">
 <p>The podling needs to submit paperwork to Apache that grants a legal license on the code
 to the Apache Software Foundation.
 Generally, if all the material contributors to the code
 are joining the podling as initial contributors, then CLAs (individual or corporate)
 are all you need. The individuals must submit the 'individual' CLA (ICLA).
 If there are employers involved who might claim
 rights in the code, they need to provide corporate CLAs (CCLAs).</p>
 </div>
 <div class="paragraph">
 <p>If, on the other hand, there are material contributors who are <strong>not</strong>
 joining the podling as initial contributors, or if there
 are additional corporate entities who can claim rights in the code,
 the podling must obtain SGAs from those individuals or corporations.</p>
 </div>
 <div class="paragraph">
 <p>The foregoing is only a summary. The mentors of a new project
 will need to consult with <a href="mailto:general@incubator.apache.org">general@incubator.apache.org</a> or the Apache legal team
 about the circumstances of a specific podling.</p>
 </div>
 <div class="paragraph">
 <p>It may take some time to track down all contributors. It is not necessary to
 have paperwork on file for all contributions before importing the code.
 It may be necessary to reverse some patches and rewrite areas of code if you cannot find copyright owners, or they are not happy about giving Apache written
 permission to use their code.</p>
 </div>
 <div class="paragraph">
 <p>No releases are possible until the podling has clearly established the provenance of all the code to be released and the relevant paperwork ahs been filed with Apache. It is
 therefore important to keep the status updated.</p>
 </div>
 <div class="paragraph">
 <p>The ASF Secretary records receipt of ICLAs, CCLAs, and SGAs in
 the private Foundation repository. Reading is restricted to members and officers
 of the Foundation. If there is no officer or member available to check whether the secretary has received all relevant documents, ask for help on the
 general list.</p>
 </div>
 </div>
 <div class="sect2">
 <h3 id="ipmc_responsibility_around_ip_clearance">IPMC Responsibility around IP Clearance</h3>
 <div class="paragraph">
 <p>The board has charged the Incubator project with management of IP clearance for Apache.
 Instructions are <a href="http://incubator.apache.org/ip-clearance/index.html">here</a>.</p>
 </div>
 <div class="paragraph">
 <p>These instructions also apply to podlings. The Incubator project is responsible for all podlings
 and so is the receiving PMC. When a podling requests IP clearance, the
 IPMC wears <a href="http://www.apache.org/foundation/how-it-works.html#hats">two hats</a>.
 This may be a little confusing at first.</p>
 </div>
 <div class="paragraph">
 <p>The Incubator PMC must approve the clearance. This indicates that the project is
 happy to receive the code donated. When a new podling is created, the IPMC approves the clearance of existing codebases identified in the proposal. Otherwise, the
 IPMC delegates this decision to the PPMC.</p>
 </div>
 <div class="paragraph">
 <p>As usual, three binding votes are required. Mentors need to be involved in
 IP clearance for podlings. If too few binding VOTEs are posted on the list,
 the VOTE will need to be posted to the general list for ratification.</p>
 </div>
 <div class="paragraph">
 <p>The second hat is technical IP clearance. Here, the IPMC needs to check that the
 paperwork is in order.</p>
 </div>
 <div class="paragraph">
 <p>Once the IPMC approves the acceptance vote, an officer
 or member need to complete the process. For a podling, this will typically
 involve a Mentor.</p>
 </div>
 </div>
 </div>
 </div></p>

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	<div class="page-header">
	<h1>Guide :: Podling IP Clearance</h1>
	</div>

	<div class="article-body">

	Estimated Reading Time: <span class="eta"></span>

	<p><div id="toc" class="toc">
	<div id="toctitle">Table of Contents</div>
	<ul class="sectlevel1">
	<li><a href="#podling_ip_clearance">Podling IP Clearance</a>
	<ul class="sectlevel2">
	<li><a href="#background">Background</a></li>
	<li><a href="#establishing_provenance">Establishing Provenance</a></li>
	<li><a href="#ipmc_responsibility_around_ip_clearance">IPMC Responsibility around IP Clearance</a></li>
	</ul>
	</li>
	</ul>
	</div>
	<div class="sect1">
	<h2 id="podling_ip_clearance">Podling IP Clearance</h2>
	<div class="sectionbody">
	<div class="sect2">
	<h3 id="background">Background</h3>
	<div class="paragraph">
	<p>Podlings need to import existing codebases through the standard IP clearance
	process. This means that all copyright owners need to submit a Software Grant Agreement
	(<a href="http://www.apache.org/licenses/#grants">SGA</a>)
	or Contributor License Agreement
	(<a href="http://www.apache.org/licenses/#clas">CLA</a>). This process may take a while, so it is best to
	start as soon as the Incubator accepts the podling.</p>
	</div>
	<div class="paragraph">
	<p>The IPMC (Incubator Product Management Committee) approves the initial codebase as part of the acceptance motion. No vote is required by the
	PPMC. Otherwise, follow the standard IP clearance process for podlings.</p>
	</div>
	</div>
	<div class="sect2">
	<h3 id="establishing_provenance">Establishing Provenance</h3>
	<div class="paragraph">
	<p>The podling needs to submit paperwork to Apache that grants a legal license on the code
	to the Apache Software Foundation.
	Generally, if all the material contributors to the code
	are joining the podling as initial contributors, then CLAs (individual or corporate)
	are all you need. The individuals must submit the 'individual' CLA (ICLA).
	If there are employers involved who might claim
	rights in the code, they need to provide corporate CLAs (CCLAs).</p>
	</div>
	<div class="paragraph">
	<p>If, on the other hand, there are material contributors who are <strong>not</strong>
	joining the podling as initial contributors, or if there
	are additional corporate entities who can claim rights in the code,
	the podling must obtain SGAs from those individuals or corporations.</p>
	</div>
	<div class="paragraph">
	<p>The foregoing is only a summary. The mentors of a new project
	will need to consult with <a href="mailto:general@incubator.apache.org">general@incubator.apache.org</a> or the Apache legal team
	about the circumstances of a specific podling.</p>
	</div>
	<div class="paragraph">
	<p>It may take some time to track down all contributors. It is not necessary to
	have paperwork on file for all contributions before importing the code.
	It may be necessary to reverse some patches and rewrite areas of code if you cannot find copyright owners, or they are not happy about giving Apache written
	permission to use their code.</p>
	</div>
	<div class="paragraph">
	<p>No releases are possible until the podling has clearly established the provenance of all the code to be released and the relevant paperwork ahs been filed with Apache. It is
	therefore important to keep the status updated.</p>
	</div>
	<div class="paragraph">
	<p>The ASF Secretary records receipt of ICLAs, CCLAs, and SGAs in
	the private Foundation repository. Reading is restricted to members and officers
	of the Foundation. If there is no officer or member available to check whether the secretary has received all relevant documents, ask for help on the
	general list.</p>
	</div>
	</div>
	<div class="sect2">
	<h3 id="ipmc_responsibility_around_ip_clearance">IPMC Responsibility around IP Clearance</h3>
	<div class="paragraph">
	<p>The board has charged the Incubator project with management of IP clearance for Apache.
	Instructions are <a href="http://incubator.apache.org/ip-clearance/index.html">here</a>.</p>
	</div>
	<div class="paragraph">
	<p>These instructions also apply to podlings. The Incubator project is responsible for all podlings
	and so is the receiving PMC. When a podling requests IP clearance, the
	IPMC wears <a href="http://www.apache.org/foundation/how-it-works.html#hats">two hats</a>.
	This may be a little confusing at first.</p>
	</div>
	<div class="paragraph">
	<p>The Incubator PMC must approve the clearance. This indicates that the project is
	happy to receive the code donated. When a new podling is created, the IPMC approves the clearance of existing codebases identified in the proposal. Otherwise, the
	IPMC delegates this decision to the PPMC.</p>
	</div>
	<div class="paragraph">
	<p>As usual, three binding votes are required. Mentors need to be involved in
	IP clearance for podlings. If too few binding VOTEs are posted on the list,
	the VOTE will need to be posted to the general list for ratification.</p>
	</div>
	<div class="paragraph">
	<p>The second hat is technical IP clearance. Here, the IPMC needs to check that the
	paperwork is in order.</p>
	</div>
	<div class="paragraph">
	<p>Once the IPMC approves the acceptance vote, an officer
	or member need to complete the process. For a podling, this will typically
	involve a Mentor.</p>
	</div>
	</div>
	</div>
	</div></p>

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