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<h1>Guide :: Incubator Chair Guide</h1>
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<div class="article-body">
Estimated Reading Time: <span class="eta"></span>
<p><div id="toc" class="toc">
<div id="toctitle">Table of Contents</div>
<ul class="sectlevel1">
<li><a href="#this_guide_is_for_the_incubator_chair_and_ipmc">This guide is for the Incubator Chair and IPMC</a></li>
<li><a href="#adding_incubator_pmc_members">Adding Incubator PMC Members</a></li>
<li><a href="#board_report">Board Report</a></li>
</ul>
</div>
<div class="sect1">
<h2 id="this_guide_is_for_the_incubator_chair_and_ipmc">This guide is for the Incubator Chair and IPMC</h2>
<div class="sectionbody">
<div class="paragraph">
<p>This page is guidance for the Incubator Chair and IPMC. Guidance for podlings is at <a href="/guides/ppmc.html">Podling Guide</a>.</p>
</div>
</div>
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<div class="sect1">
<h2 id="adding_incubator_pmc_members">Adding Incubator PMC Members</h2>
<div class="sectionbody">
<div class="paragraph">
<p>For a new PMC member being voted in, follow the <a href="http://www.apache.org/dev/pmc.html#newpmc">standard procedure</a>.</p>
</div>
<div class="paragraph">
<p>For an ASF Member exercising their prerogative to join the IPMC by request, the only change in procedure is to alter the text of the NOTICE sent to the Board:</p>
</div>
<div class="literalblock">
<div class="content">
<pre>To: board at apache.org
CC: private at incubator.apache.org
Subject: [NOTICE] *Jane Doe* for Incubator PMC
Body:
Apache Member *Jane Doe* has requested to join the Incubator PMC.</pre>
</div>
</div>
<div class="paragraph">
<p>After the NOTICE period expires, send a welcome message to the new IPMC member.</p>
</div>
<div class="literalblock">
<div class="content">
<pre>Welcome to the Apache Incubator Project.
Here is some information to get you started as an IPMC member.
Please subscribe to the incubator email lists:
- general-subscribe at incubator.apache.org
- private-subscribe at incubator.apache.org
- cvs-subscribe at incubator.apache.org
You may find it useful to use https://whimsy.apache.org/committers/subscribe to manage your subscriptions.
- the base incubator SVN URL is https://svn.apache.org/repos/asf/incubator.
- all public information, rules and policies about the
Apache Incubator is in https://github.com/apache/incubator,
and is published on https://incubator.apache.org/.
- https://home.apache.org/phonebook.html?ctte=incubator
lists all IPMC members.
- We maintain and publish the Incubator website according to the
instructions at http://incubator.apache.org/guides/website.html.
- All committers on all incubating projects have access to
the 'incubator/public' repository, so they can
participate in the general Incubator Project as committers.
- Please read our work documents; we publish them at https://incubator.apache.org/policy/incubation.html
Thanks for helping us!</pre>
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<div class="sect1">
<h2 id="board_report">Board Report</h2>
<div class="sectionbody">
<div class="paragraph">
<p>The Incubator PMC <a href="http://www.apache.org/foundation/board/reporting">reports</a> monthly to the Apache <a href="http://www.apache.org/foundation/board">Board of Directors</a>. The report itself is the collaborative effort of many Incubator contributors, but the Chair is ultimately responsible for submitting it on time.</p>
</div>
<div class="paragraph">
<p>The Board appreciates receiving the IPMC report:
- on time
- in a consistent format
- as an accurate summary of the state of the reporting podlings
- with multiple Mentor signoffs on each report</p>
</div>
<div class="paragraph">
<p>The "runbook" for managing preparation of the report is a script which prints out documentation, instructions, literal commands, due dates, etc. in <a href="https://svn.apache.org/repos/asf/incubator/public/trunk/report_runbook.py">report_runbook.py</a>.</p>
</div>
<div class="paragraph">
<p>Either the Chair or a delegated Report Manager can run many of the tasks documented in the runbook. However, the Chair is accountable for overseeing the process.</p>
</div>
<div class="paragraph">
<p>Work on the report draft on the <a href="https://cwiki.apache.org/confluence/display/INCUBATOR/Reports">Incubator wiki</a>.</p>
</div>
<div class="paragraph">
<p>Incubator board reports are organised by year and month. To create a new report, copy the MonthYear template and correctly rename it. Add and link the new report to the list of reports on the front page.
Currently, members of the IPMC and Podling PMCs have permission to edit pages in the Reports section of the wiki. We need to update the permissions for that section when we add or retire podlings.
When submitting a final report to the board, make sure to mark the report as read-only and mark it as submitted at the top of the page, so that future accidental edits do not change the submitted report.
The draft reports may vary a little from the final Board report. The published Incubator Board reports can be found here.</p>
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