Merge pull request #125 from apache/pjfanning-patch-1
Update graduation.ad
diff --git a/pages/guides/graduation.ad b/pages/guides/graduation.ad
index 6519215..3ad9302 100644
--- a/pages/guides/graduation.ad
+++ b/pages/guides/graduation.ad
@@ -346,60 +346,15 @@
submitted at least 72 hours before that meeting. A
calendar for meetings is link:http://www.apache.org/foundation/board/calendar.html[available].
-Business for the link:/guides/roles_and_responsibilities.html#the_board[Board] should be submitted by a post
-to the *board* mailing list. Posting from
-an Apache address is recommended. Mixing public and
-private lists on a post is not recommended.
+Business for the link:/guides/roles_and_responsibilities.html#the_board[Board] should be submitted
+using the link:https://whimsy.apache.org/board/agenda/[Whimsy Board Agenda] tool.
-The *board* list is private.
-The usual link:http://www.apache.org/foundation/how-it-works.html#management[netiquette]
-for Apache private lists should be observed. So, it is
-recommended that only the podling and
-link:/guides/roles_and_responsibilities.html#incubator_project_management_committee_ipmc[IPMC]
-private lists are CC'd (rather than the general Incubator
-list). Please treat responses with appropriate
-confidentiality.
+Use the 'add item' button on bottom of the page and choose 'Establish Project'.
+The template requires the project name (without the 'Apache' prefix) plus a brief description of the
+project. When entering the proposed PMC members, add the proposed PMC chair first.
-The submission should include:
-- A clear subject (for example *Establish Foo TLP*)
-- A brief introduction
-- The name of proposed Chair, who will also become an Apache VP
-- Links to the *VOTE* threads
-- Summary of the *VOTE* results
-- The link:#tlp-resolution[resolution] text
-
-For example:
-[source]
-----
-From: <you _at_ apache dot org>
-To: <board _at_ apache dot org>
-CC: <<project>-private _at_ incubator dot apache dot org>
-Subject: Proposed Resolution: Establish <project> TLP
-
-Dear Apache Board,
-
-<Project> is ready for graduation out of the incubator. So, please
-consider the draft resolution below at your next meeting.
-
-<thank you, best regards, personal note if you wish, etc etc>
-
-<your name>
-
---
-References:
-
-Home: <project home page>
-Vote by project: <link to vote thread on project list>
-Vote by incubator: <link to vote thread on general list>
-
-Resolution draft:
-
-<<resolution goes here, 72 characters wide,
-indent with 4 spaces>>
-
---
-<your e-mail sig, if you have one>
-----
+When you submit the resolution data, you will be presented with the text of the board resolution
+which can be edited to fix any issues before you finalize the submission.
Please try to keep the *board* list traffic low. Do not
submit reminders or ask whether messages have been
