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| <h1>Events Approval Checklist</h1> |
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| <p>All Apache Cassandra® events must be approved by the Cassandra PMC. To obtain approval, make sure you have familiarized yourself with the <a href="https://apache.org/foundation/marks/events.html" target="_blank" rel="noopener">Third-Party Event Branding Policy</a> and the <a href="https://apache.org/foundation/marks/guide" target="_blank" rel="noopener">Apache Product Name Usage Guide</a>, and provided all the details in the checklist below to the PMC via email at <a href="mailto:private@cassandra.apache.org" target="_blank" rel="noopener">private@cassandra.apache.org</a>.</p> |
| </div> |
| <div class="paragraph"> |
| <p><em>The Apache Cassandra PMC reserves the right to withdraw event approval under reasonable circumstances.</em></p> |
| </div> |
| <div class="paragraph"> |
| <p><strong>Format & content</strong></p> |
| </div> |
| <div class="ulist"> |
| <ul> |
| <li> |
| <p>Provide details on the format of the event (number of tracks, length of talks, types of talks, etc.)</p> |
| </li> |
| <li> |
| <p>Outline the agenda</p> |
| </li> |
| <li> |
| <p>Include representatives from the <a href="/_/community.html#meet-the-community">PMC</a> on your selection team</p> |
| </li> |
| <li> |
| <p>Provide details on how you will be selecting speakers</p> |
| </li> |
| </ul> |
| </div> |
| <div class="paragraph"> |
| <p><strong>Trademark Compliance</strong></p> |
| </div> |
| <div class="ulist"> |
| <ul> |
| <li> |
| <p>Highlight how Apache and third-party products are being covered in the content - an event about an Apache product must include some sessions and lessons that can apply to the core download without needing third-party products</p> |
| </li> |
| <li> |
| <p>Include and provide details of the event’s anti-harassment policy - this must be identical to the <a href="https://apache.org/foundation/policies/anti-harassment.html" target="_blank" rel="noopener">ASF anti-harassment policy</a> or an approved alternative.</p> |
| </li> |
| <li> |
| <p>Feature prominent attributions of all Apache marks and products used</p> |
| </li> |
| <li> |
| <p>Link the text “Apache Software Foundation” to <a href="http://www.apache.org" class="bare">www.apache.org</a></p> |
| </li> |
| <li> |
| <p>The first use of Apache Cassandra must use the full product name and be followed by the ® symbol. The same applies to any usage of the product name in page titles or email subjects.</p> |
| </li> |
| <li> |
| <p>Include a prominent description of the appropriate Apache product</p> |
| </li> |
| <li> |
| <p>Review and comply with the <a href="https://apache.org/foundation/marks/events.html" target="_blank" rel="noopener">Third-Party Event Branding Policy</a></p> |
| </li> |
| <li> |
| <p>Review and comply with the <a href="https://apache.org/foundation/marks/guide" target="_blank" rel="noopener">Apache Product Name Usage Guide</a></p> |
| </li> |
| <li> |
| <p>Do not include any Apache or Apache product branding directly in your event branding</p> |
| </li> |
| </ul> |
| </div> |
| <div class="paragraph"> |
| <p><strong>Email template</strong></p> |
| </div> |
| <div class="paragraph"> |
| <p>You can use this as a template for writing an email to the PMC for event approval:</p> |
| </div> |
| <div class="paragraph"> |
| <p>—</p> |
| </div> |
| <div class="paragraph"> |
| <p>I would like to kindly request the PMC’s approval for my upcoming {In-Person|Online} event.</p> |
| </div> |
| <div class="paragraph"> |
| <p>My event, {EVENT NAME}, is set to take place on {DATE}. It will be focused on Apache Cassandra and will take the following format:</p> |
| </div> |
| <div class="paragraph"> |
| <p>{Briefly explain the event format - include things like the number of tracks, length of the talks, types of talks, and whether the event will be online or in-person}</p> |
| </div> |
| <div class="paragraph"> |
| <p>The event {Landing/Registration} page is visible at the following URL: {EVENT URL}</p> |
| </div> |
| <div class="paragraph"> |
| <p>Here is an outline of the agenda that we are expecting to follow:</p> |
| </div> |
| <div class="paragraph"> |
| <p>{Provide as much detail about the agenda as you have at this stage - make sure to highlight how you will be covering Apache products in your content}</p> |
| </div> |
| <div class="paragraph"> |
| <p>We will be selecting speakers in the following manner:</p> |
| </div> |
| <div class="paragraph"> |
| <p>{Provide details of your CFP and any processes you plan on implementing for speaker selection, indicating who will be involved in selecting speakers}</p> |
| </div> |
| <div class="paragraph"> |
| <p>We will abide by all Apache trademark and branding guidelines and will include the ASF anti-harassment policy in our event materials.</p> |
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| <p>—</p> |
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