---> DRAFT VERSION
This policy describes restrictions for mailing lists managed by the ASF or hosted on ASF servers.
When a user subscribes to a new mailing list, the following text needs to be included when asking for subscription confirmation:
"By subscribing to this mailing list you agree to the privacy policies of The Apache Software Foundation. The privacy policies can be found at: https://privacy.apache.org/policies/
The subscriber is fully aware that message may be posted in public and distributed by 3rd parties. The subscriber is also aware, that private message lists will also be read by multiple people with appropriate access rights, for example - but not exclusively - Foundation Members, Board Members, Officers etc.
The subscriber is also fully aware that messages may not be (fully) removed from our archives if there is no strong reason to do so; also, we may decide to only remove parts of a message."
Every email sent from our mailing list servers shall have a footer message with the text: "You receive this message because you are subscribed to <listname>. You can unsubscribe any time by sending a blank message to: <listname>-unsubscribe@<subdomain>.apache.org
Messages are only edited on rare occassions and when necessary from a privacy perspective.
Messages need to be edited or removed, when personal information according to the GDPR or CCPA is disclosed and need to be removed.
This includes all data which makes it possible to identify a person. For example:
Messages are not considered for removal when data is not related to a person:
Please note that any edit to our archives does not automatically edit the archives of 3rd party services which mirror our archives. A requestor will need to contact mirror services themselves.
A removal request need to be sent to privacy@apache.org (private, but archived list) or directly sent to vp-privacy@apache.org. Please note that you request will be recorded for future reference.
Please include the following:
After submitting the request, VP Data Privacy will confirm its receipt and discuss appropriate solutions with the Infrastructure team.
Please note: The Apache Software Foundation is a volunteer organization; we do our best to handle each request as quickly as we can.