release14.12/applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountSalInvoice.xml

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 <title>The Sales Invoice help screen</title>
 <para>The Sales Invoice sub menu is used to specify the default account
  to be used for the individual line items that appear on a Sales
  Invoice. The items are identified by a line description which can be
  mapped to a specific general ledger account. Sales invoices can be
  made up of a variety of items as well as the product that is being
  sold (eg discounts, promotions, work effort or labour costs etc). The
  majority of businesses will want to track these type of items
  separately in the general ledger and this screen will allow this type
  of setup.</para>
 <para>This setup will translate to one side of the journal entry only.
 </para>
 <para>A key mapping used is linked directly to the Product Type (eg
  Invoice Digital Good Item, Invoice Finished Good Item, Invoice
  Finished/Digital Good Item....). This controls where the sales revenue
  received from the sale of the product is stored in the general ledger
 </para>
 <para>Only a limited number of general ledger accounts that are
  available to be mapped. Currently this is 7 and limited to the
  accounts that have been assigned to the organisation from the Global
  Chart of Accounts that have a 'GL Account Class Id' = 'Revenue' (NOTE:
  You will see that Discounts on Sales is not available to be selected
  because it's GL Account Class Id = 'Cost of Goods Sold Expense'. It
  appears as a default because it is setup in the Global GL settings
  that doesnt seem to have any limitations of the account.)</para>
 <para>IMPORTANT: This screen is one of the screens where the default
  entries that are displayed here are entered via the Global GL Settings
  under the sub menu 'Invoice Item Type'. This screen allows users to
  override the global settings for the Sales Invoice item type. An
  example of why this could be necessary could be that a company many
  want to isolate the sales reporting of a specific department or
  business unit separately (eg subledgers etc) but still have the option
  of a 'catch all' global general ledger account.</para>
 <para>If an override account is added it will appear in the Override GL
  Account column on the screen.</para>
 <para>The only mapping that seems a bit out of place here is Sales Tax.
  It is blank because Sales Tax is setup using Tax Authorities so dont
  know why you would want to override the Sales Tax account to a Sales
  Revenue Account.</para>
 <para>NOTE: Also need to highlight that in the Global Settings it uses
  the ENUM description to select the item and there are duplicate
  descriptions between the Sales Invoice and the Purchase Invoice. Not
  too much of a problem here but it does cause problems in Agreements
  when setting up things like Commissions based on line items as you
  cant tell the difference between the description of a Sales Invoice
  item called 'Invoice Adjustment' and a Purchase Invoice item called
  'Invoice Adjustment' ..... except by trial and error</para>
 <para>How the Sales Invoice mappings are used is best shown by an
  example. A very simple description of an online Sales Order Process
  could be as follows:</para>
 <orderedlist>
  <listitem>
   <para>Customer Orders a Product (and Creates a Sales Order)</para>
  </listitem>
  <listitem>
   <para>Customer Pays for Product (via Credit Card, Internet Banking
    etc)</para>
  </listitem>
  <listitem>
   <para>Vendor confirms Payment and Dispatches the Product to the
    Customer</para>
  </listitem>
 </orderedlist>
 <para>Let's focus on the second part step of 3 in more detail.</para>
 <itemizedlist>
  <listitem>
   <para>The vendor has verified that the customer payment has been
    received</para>
  </listitem>
  <listitem>
   <para>In OFBiz Order Manager they will then look up the relevant
    Sales Order and then click the 'Quick Ship Entire Order' button to
    log the dispatch of the order in the system</para>
  </listitem>
  <listitem>
   <para>The 'Quick Ship Entire Order' button is a trigger for an
    'automatic' accounting transaction</para>
  </listitem>
  <listitem>
   <para>The transaction type that is triggered is called 'Sales
    Invoice' </para>
  </listitem>
 </itemizedlist>
 <para>Transaction Type: Sales Invoice DR 120000 Accounts Receivable, DR
  410000 Discounts on Sales, DR 400000 Sales, CR 22????? Sales Tax
  Collected </para>
 <para>DR Sales is used for item promotions where product cost is simply
  reversed. Only order promotions are coded to Discounts. The Sales Tax
  account will be dependent on your sales tax setup. The demo data posts
  to tax accounts by US state.</para>
 <para>One of the CR (or Credit) entries for the Sales Invoice
  transaction is created using the Sales mapping defined here in the
  Sales Invoice (and the other is created another GL Account default for
  'Tax Authority GL Accounts')</para>
 <para>All of the the DR (or Debit) entries for the Sales Invoice
  transaction (except for Accounts Receivable which is comes from the GL
  Account Type defaults) are created using the mappings defined here in
  the Sales Invoice</para>
 <section>
  <title>How do I add a Sales Invoice override mapping?</title>
  <para>By default there are no Sales Invoice override mappings that are
   configured as part of the OFBiz demo data.</para>
  <orderedlist>
   <listitem>
    <para>Select the 'Invoice Item Type' from the drop down list</para>
   </listitem>
   <listitem>
    <para>Select the ' Override Revenue GL Account Id' to map it to from
     the drop down list</para>
   </listitem>
   <listitem>
    <para>Press the 'Save' button</para>
   </listitem>
   <listitem>
    <para>The new mapping will be displayed in the 'Override GL Account'
     column in the list at the bottom of the screen</para>
   </listitem>
  </orderedlist>
 </section>
 <section>
  <title>How do I update a Sales Invoice override mapping?</title>
  <para>An existing Sales Invoice override mapping cannot be updated but
   needs to be removed and a new mapping added. If you try to add an
   override to an item that already has an override you will get a
   duplicate record error message.</para>
 </section>
 <section>
  <title>How do I remove a Sales Invoice override mapping?</title>
  <para>NOTE: Only the override mapping can be deleted. The default
   mapping record cannot be deleted here (even though the Remove button
   is displayed next to it!)</para>
  <orderedlist>
   <listitem>
    <para>Locate the entry that needs the override deleted in the list
     of Sales Invoice override mappings</para>
   </listitem>
   <listitem>
    <para>Press the 'Remove' button next to the entry</para>
   </listitem>
   <listitem>
    <para>he override mapping will be removed from the 'Override GL
     Account' column of the entry</para>
   </listitem>
  </orderedlist>
 </section>
</section>