release13.07/applications/accounting/data/helpdata/HELP_ACCOUNTING_PartyAcctgPreference.xml

<?xml version="1.0" encoding="UTF-8"?>
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 <title>The Accounting Preferences help screen</title>
 <para>Accounting Preferences are a set of configuration details that
  are related to a party. To appear on this screen the party must be
  setup with the role of 'Internal Organisation'. This means that you
  can add the internal organisation role to a party and they will be
  added to this screen and then can be configured.</para>
 <para>The master default party is 'Company' but preferences can also be
  setup for internal departments. The demo data shows some examples of
  this (eg Marketing, Accounting, Sales, Development etc). Unless
  overridden then then all other parties appearing on this screen will
  take their default setup from 'Company'</para>
 <para>NOTE: The majority of the configuration information displayed in
  Accounting Preferences are taken from the Enumeration entity.</para>
 <para>It is used for setting specifying information related to the
  accounting setup for a specific organisation or parties that exist
  within an organisation such as business units, cost centres,
  departments ,subsidiaries etc. Information that can be setup include
  the following:</para>
 <itemizedlist>
  <listitem>
   <para>The start date of the Time Periods and Fiscal or Accounting
    Year (eg 1st April, 1st January, 1st June etc)</para>
  </listitem>
  <listitem>
   <para>Tax Return Form (NOTE: Need to check how important this is and
    where it is used.......possibly some kind of reporting???)</para>
  </listitem>
  <listitem>
   <para>The method to be used for calculating Cost of Goods Sold (COGS)
   </para>
  </listitem>
  <listitem>
   <para>Base Currency - eg USD, GBP, EUR etc (NOTE: May have main
    company in USD but a subsidiary in EUR etc)</para>
  </listitem>
  <listitem>
   <para>Invoice prefix, numbering and sequencing (eg you may want each
    business unit / subsidiary to have its own invoice numbering or
    sequence etc)</para>
  </listitem>
  <listitem>
   <para>Quote prefix, number and sequencing</para>
  </listitem>
  <listitem>
   <para>Method to be used for refunds (eg cheque, direct bank credit,
    voucher credit etc...)</para>
  </listitem>
  <listitem>
   <para>Specify which journal will be used to store error transactions
   </para>
  </listitem>
 </itemizedlist>
 <para>NOTE: Key things that are usually need to be amended include the
  base currency for the company, fiscal year information and invoice
  numbering prefix or sequencing.</para>
 <section>
  <title>How do I create or setup a new Accounting Preference?</title>
  <para>IMPORTANT NOTE: A party must be setup with the role of 'Internal
   Organisation' before it will appear on the Accounting Preferences
   screen so that it can be setup.</para>
  <orderedlist>
   <listitem>
    <para>Select the 'Setup' button next to the party to be setup</para>
   </listitem>
   <listitem>
    <para>The Accounting Preferences screen is displayed. (IMPORTANT:
     The first time this screen is displayed all of the fields will be
     modifiable. Once this has been saved only certain fields will be
     modifiable!!)</para>
   </listitem>
   <listitem>
    <para>The default entries will be based on (or inherited from)
     'Company'</para>
   </listitem>
   <listitem>
    <para>Enter any changes that are required (eg Invoice Prefix, Error
     Journal name - as you may want error transactions from separate
     departments to be handled differently...)</para>
   </listitem>
   <listitem>
    <para>Press the 'Add' button</para>
   </listitem>
  </orderedlist>
 </section>
 <section>
  <title>How do I update an Accounting Preference?</title>
  <orderedlist>
   <listitem>
    <para>Select the 'Setup' button next to the party to be setup</para>
   </listitem>
   <listitem>
    <para>The Accounting Preferences screen is displayed but only
     certain fields will be modifiable</para>
   </listitem>
   <listitem>
    <para>Enter any changes required</para>
   </listitem>
   <listitem>
    <para>Press the 'Update' button</para>
   </listitem>
  </orderedlist>
  <para>NOTE: If you need to change any of the fields that are not
   modifiable then it can be done via the Entity Data Maintenance on
   Webtools menu using the PartyAcctgPreference entity. You will need to
   be careful in editing an existing preference especially if the
   configuration already been used for transactions.</para>
 </section>
 <section>
  <title>How to I delete an Accounting Preference?</title>
  <para>There is currently no delete option via the user interface but
   an Accounting Preference can be removed by deleting the role of
   'Internal Organisation' from the party record.</para>
  <para>NOTE TO CHECK: Need to investigate the impact of using an
   accounting preference then removing it. What happens to the
   transactions in process etc......???</para>
 </section>
</section>