release13.07/applications/accounting/data/helpdata/HELP_ACCOUNTING_BillingAccountInvoices.xml

<?xml version="1.0" encoding="UTF-8"?>
<!--
Licensed to the Apache Software Foundation (ASF) under one or more
contributor license agreements. See the NOTICE file distributed with
this work for additional information regarding copyright ownership.
The ASF licenses this file to you under the Apache License, Version
2.0 (the "License"); you may not use this file except in compliance
with the License. You may obtain a copy of the License at
http://www.apache.org/licenses/LICENSE-2.0 Unless required by
applicable law or agreed to in writing, software distributed under the
License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
CONDITIONS OF ANY KIND, either express or implied. See the License for
the specific language governing permissions and limitations under the
License.
-->
<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" version="5.0"
    xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
    xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
    xmlns="http://docbook.org/ns/docbook">
    <title>The Billing Account Invoices help screen</title>
    <para>The Billing Account Find Invoices screen displays by default a list of invoices that have
        been charged to the billing account.</para>
    <para>Any invoice displayed here means that its invoice amount has been deducted from the
        billing account credit limit.For example: If the Billing Account Credit Limit is $100 and
        the there are 2 invoices displayed with amounts $10 and $25 then the available credit for
        the billing account will be $75.</para>
    <para>The invoice can be at various statues and there is an option to locate an invoice by
        status.</para>
    <para>It is also used to apply any payments that have been made into the Billing Account to an
        invoice. A 'Capture' button is displayed next to each invoice displayed that has an amount
        outstanding.</para>
    <para>Example:</para>
    <para>
        <itemizedlist>
            <listitem>
                <para>Two invoices are charged to a Billing Account (Invoice A $10 and Invoice B
                    $25)</para>
            </listitem>
            <listitem>
                <para>A payment of $17 has been paid into the Billing Account</para>
            </listitem>
            <listitem>
                <para>If the Capture button is pressed for the invoice A then $10 of the $17 payment
                    will be applied to this invoice and a new payment transaction of $7 will be
                    created and available to apply to a different invoice </para>
            </listitem>
        </itemizedlist>
    </para>
    <section>
        <title>How do I locate an invoice by status?</title>
        <para>
            <orderedlist>
                <listitem>
                    <para>Select the 'Invoices' sub menu</para>
                </listitem>
                <listitem>
                    <para>Use the drop down box to select the 'Status Id' for the invoice
                        required</para>
                </listitem>
                <listitem>
                    <para>Press the 'Submit' button</para>
                </listitem>
            </orderedlist>
        </para>
        <para>A list of invoices with the required status will be displayed </para>
    </section>
    <section>
        <title>How do I capture a payment for an invoice?</title>
        <para>IMPORTANT: In order for this to work a payment needs to have been made to the billing
            account that has not been completely applied to any other invoices. Payments to a
            billing account can be done via the 'Payments' sub menu for the billing account or by
            using Accounting / Payments menu.</para>
        <para>
            <orderedlist>
                <listitem>
                    <para>Select the 'Invoices' sub menu</para>
                </listitem>
                <listitem>
                    <para>Locate the invoice required (NOTE: The 'Amount to Apply' is the same as
                        the 'Total' column)</para>
                </listitem>
                <listitem>
                    <para>Press the 'Capture' button (NOTE: The 'Amount to Apply' is different to
                        the 'Total' column)</para>
                </listitem>
            </orderedlist>
        </para>
        <para>The 'Capture' button is no longer displayed next to the invoice and an additional
            payments transaction will be created for any difference between the invoice total and
            the amount paid (Eg Invoice Total $100, Payment Amount $125, the new payment transaction
            amount will be $25)</para>
        <para>NOTE: The above example assumes that the payment available will cover the total amount
            outstanding for the invoice</para>
    </section>
</section>