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| xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" |
| xmlns="http://docbook.org/ns/docbook"> |
| <title>The Variance Reason GL Accounts help screen</title> |
| <para>The Variance Reason / GL Account default is used for mapping any |
| stock differences to a particular general ledger account. If there are |
| variances in the number of products that are in stock then this |
| affects the value of inventory in the general ledger. By using this GL |
| default you can offset any differences in stock to the relevant |
| general ledger account.</para> |
| <para>The number of products (or items) in stock can vary. These |
| differences can be caused by numerous reasons. Some of these could be |
| as follows:</para> |
| <itemizedlist> |
| <listitem> |
| <para>Products have been damaged</para> |
| </listitem> |
| <listitem> |
| <para>Products were lost or stolen</para> |
| </listitem> |
| <listitem> |
| <para>Products were found </para> |
| </listitem> |
| <listitem> |
| <para>Under or over supply of a Product from a Supplier (eg. You have |
| ordered 10 and 11 are delivered....) </para> |
| </listitem> |
| <listitem> |
| <para>Free samples or giveaways to potential clients</para> |
| </listitem> |
| </itemizedlist> |
| <para>NOTE: These mappings are used in Catalog Manager when a manual |
| inventory adjustment is done through the Inventory Item screens. |
| </para> |
| <section> |
| <title>How do I add a new Variance Reason / GL Account mapping? |
| </title> |
| <para>There are 6 mappings that come as part of the OFBiz demo data. |
| </para> |
| <orderedlist> |
| <listitem> |
| <para>Select the 'Variance Reason Id' from the drop down list</para> |
| </listitem> |
| <listitem> |
| <para>Select the 'GL Account Type Id' to map it to from the drop |
| down list</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Add' button</para> |
| </listitem> |
| <listitem> |
| <para>The new 'Variance Reason / GL Account Type' mapping is |
| displayed in the list at the bottom of the screen</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I update a Variance Reason / GL Account mapping?</title> |
| <orderedlist> |
| <listitem> |
| <para>Select the 'Variance Reason Id' from the drop down list</para> |
| </listitem> |
| <listitem> |
| <para>Select the updated 'GL Account Type Id' to map it to from the |
| drop down list</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Add' button</para> |
| </listitem> |
| <listitem> |
| <para>The updated 'Variance Reason / GL Account Type' mapping is |
| displayed in the list at the bottom of the screen</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I remove a Variance Reason / GL Account mapping?</title> |
| <orderedlist> |
| <listitem> |
| <para>Press the 'Remove' button next to the entry that you want to |
| delete</para> |
| </listitem> |
| <listitem> |
| <para>The entry is removed from the list of entries displayed</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| </section> |