| <?xml version="1.0" encoding="UTF-8"?> |
| <!-- |
| Licensed to the Apache Software Foundation (ASF) under one or more |
| contributor license agreements. See the NOTICE file distributed with |
| this work for additional information regarding copyright ownership. |
| The ASF licenses this file to you under the Apache License, Version |
| 2.0 (the "License"); you may not use this file except in compliance |
| with the License. You may obtain a copy of the License at |
| http://www.apache.org/licenses/LICENSE-2.0 Unless required by |
| applicable law or agreed to in writing, software distributed under the |
| License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR |
| CONDITIONS OF ANY KIND, either express or implied. See the License for |
| the specific language governing permissions and limitations under the |
| License. |
| --> |
| <section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" |
| version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude" |
| xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd" |
| xmlns="http://docbook.org/ns/docbook"> |
| <title>The Financial Account GL Account Type help screen</title> |
| <para>The FinAccount Type GL Account (Financial Account Type / GL |
| Account Type) is used to specify the default account to be used for a |
| specific type of Financial Account. This setup will translate to one |
| side of the journal entry only.</para> |
| <para>IMPORTANT NOTE: There is a limitation that only one account can |
| be specified per Financial Account type. Currently there are 6 types |
| of Financial Account (Bank, Deposit, Investment, Gift Certificate, |
| Replenish, Service Credit) - so if you have more than one of these |
| type of accounts that you need to track separately then there could be |
| a problem. </para> |
| <para>This mapping is normally be triggered if something is paid or |
| uses a Financial Account. Using the demo data this mapping is |
| triggered when someone purchases a gift certificate, or pays money |
| into a financial account.</para> |
| <section> |
| <title>How do I add a new Financial Account Type / GL Account mapping? |
| </title> |
| <para>By default there are 4 Financial Account Type / GL Type mappings |
| that are configured as part of the OFBiz demo data.</para> |
| <orderedlist> |
| <listitem> |
| <para>Select the 'FinAccount Type Id' from the drop down list</para> |
| </listitem> |
| <listitem> |
| <para>Select the ' GL Account' to map it to from the drop down list |
| </para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Add' button</para> |
| </listitem> |
| <listitem> |
| <para>The new mapping will be displayed in the list at the bottom of |
| the screen</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I update a Financial Account Type / GL Account mapping? |
| </title> |
| <para>A Financial Account Type / GL Account Type mapping can be |
| updated by modifying the GL Account only. Unlike other screens in |
| this area if the GL Account Type needs to be updated then it can be |
| done by creating a new record with the correct GL Account type which |
| will overwrite the existing record.</para> |
| <orderedlist> |
| <listitem> |
| <para>Locate the entry that needs to be updated in the list of |
| Financial Account Type / GL Account Type mappings</para> |
| </listitem> |
| <listitem> |
| <para>Modify the 'GL Account 'by using the drop down list next to |
| the GL Account field</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Update' button</para> |
| </listitem> |
| <listitem> |
| <para>The updated mapping will be displayed</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| <section> |
| <title>How do I remove a Financial Account Type / GL Account mapping? |
| </title> |
| <orderedlist> |
| <listitem> |
| <para>Locate the entry that needs to be deleted in the list of |
| Financial Account Type / GL Account Type mappings</para> |
| </listitem> |
| <listitem> |
| <para>Press the 'Remove' button next to the entry</para> |
| </listitem> |
| </orderedlist> |
| </section> |
| </section> |