applications/accounting/data/helpdata/HELP_ACCOUNTING_BillingAccountPayments.xml

<?xml version="1.0" encoding="UTF-8"?>
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    <title>The Billing Account Payments help screen</title>
    <para>This sub menu allows the creation of a payment that is automatically applied to the
        billing account.</para>
    <para>It is used when a payment has been received from a customer that is used to pay off the
        balance (or part balance) of a billing account. </para>
    <para>An example of how this works is similar to a credit card statement where a list of
        transactions have been incurred over the previous month and one payment is used to settle
        the outstanding balance.</para>
    <section>
        <title>How do I add a payment to a billing account?</title>
        <para>
            <orderedlist>
                <listitem>
                    <para>Select the 'Payments' sub menu</para>
                </listitem>
                <listitem>
                    <para>The 'Create Payment' screen is displayed</para>
                </listitem>
                <listitem>
                    <para>Enter or use the lookup to enter the 'From Party Id' (NOTE: By default
                        this will be the Bill To Party of the Billing Account)</para>
                </listitem>
                <listitem>
                    <para>Select the 'Organisation Party Id' from the drop down box</para>
                </listitem>
                <listitem>
                    <para>Select the 'Payment Type Id' from the drop down box (NOTE: By default this
                        will be set to 'Customer Deposit')</para>
                </listitem>
                <listitem>
                    <para>Leave the 'Payment Method Type' as 'Billing Account' (NOTE TO CHECK: What
                        happens if you do change this....)</para>
                </listitem>
                <listitem>
                    <para>Enter the 'Amount' of the payment</para>
                </listitem>
                <listitem>
                    <para>Press the 'Create' button</para>
                </listitem>
            </orderedlist>
        </para>
        <para>The new entry is displayed at the bottom of the screen. </para>
        <para>NOTE: The total amount of the payment will be applied to the Billing Account. This can
            be verified by going to Accounting / Payments menu and locating the newly created
            payment. The 'Amount to Apply' column will be zero.</para>
    </section>
    <section>
        <title>How do I update a payment for a billing account?</title>
        <para>A payment can be updated for a billing account by amending the amount of the payment
            that has been applied to the billing account. For example if a payment of $100 has been
            applied to a billing account it can be amended so that only $75 will be applied and $25
            will be available to be applied elsewhere.</para>
        <para>
            <orderedlist>
                <listitem>
                    <para>Click on the 'Payment Id' of the payment that needs to be removed</para>
                </listitem>
                <listitem>
                    <para>The 'Payment Overview' screen is displayed</para>
                </listitem>
                <listitem>
                    <para>Press the 'Update' button in the 'Payments Applied' box</para>
                </listitem>
                <listitem>
                    <para>The 'Payment Applications' screen is displayed</para>
                </listitem>
                <listitem>
                    <para>Locate the 'Billing Account Id' and 'Amount Applied'</para>
                </listitem>
                <listitem>
                    <para>Amend the 'Amount Applied' for the billing account</para>
                </listitem>
                <listitem>
                    <para>Press the 'Update' button next to the entry that refers to the 'Billing
                        Account Id'</para>
                </listitem>
            </orderedlist>
        </para>
        <para>A message will be displayed saying that the payment has been removed from the billing
            account</para>
    </section>
    <section>
        <title>How do I delete a payment from a billing account?</title>
        <para>A payment can be removed from billing account by removing the link that has applied
            the payment to the billing account.</para>
        <para>
            <orderedlist>
                <listitem>
                    <para>Click on the 'Payment Id' of the payment that needs to be removed</para>
                </listitem>
                <listitem>
                    <para>The 'Payment Overview' screen is displayed</para>
                </listitem>
                <listitem>
                    <para>Press the 'Update' button in the 'Payments Applied' box</para>
                </listitem>
                <listitem>
                    <para>The 'Payment Applications' screen is displayed</para>
                </listitem>
                <listitem>
                    <para>Press the 'Remove' button next to the entry that refers to the 'Billing
                        Account Id'</para>
                </listitem>
            </orderedlist>
        </para>
        <para>A message will be displayed saying that the payment has been removed from the billing
            account</para>
        <para>NOTE : The above example was done when the payment status was at 'Not Paid' - need to
            test if it still works if the payment status is at 'Received' or 'Confirmed' too.
        </para>
    </section>
</section>