applications/accounting/data/helpdata/HELP_ACCOUNTING_editInvoiceApplications.xml - ofbiz - Git at Google

 <?xml version="1.0" encoding="UTF-8"?>
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 The ASF licenses this file to you under the Apache License, Version
 2.0 (the "License"); you may not use this file except in compliance
 with the License. You may obtain a copy of the License at
 http://www.apache.org/licenses/LICENSE-2.0 Unless required by
 applicable law or agreed to in writing, software distributed under the
 License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
 CONDITIONS OF ANY KIND, either express or implied. See the License for
 the specific language governing permissions and limitations under the
 License.
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 <section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" version="5.0"
     xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
     xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
     xmlns="http://docbook.org/ns/docbook">
     <title>The Edit Invoice Applications screen.</title>
     <para>The Invoice Applications sub menu is where payments that have been made (or received) can
         be linked or allocated to an invoice. The phrase 'applying' an amount to an invoice is often
         used to describe this. The screen is divided into 3 main areas as follows.</para>
     <itemizedlist>
         <listitem>
             <para>Payments Applied (which shows details of the total amount 'Applied' and the total
                 amount 'Open'. Note that 'Open' here means outstanding)</para>
         </listitem>
         <listitem>
             <para>Possible Payments to Apply (which shows all the payments that have been sent from
                 the same party id as the invoice - for a sales invoice this would be the customer
                 party id)</para>
         </listitem>
         <listitem>
             <para>Assign Payment to Invoice (which allows you to manually assign a specific payment
                 id to this invoice)</para>
         </listitem>
     </itemizedlist>
     <para>GENERAL NOTE: General Ledger accounting transactions are generated during the payment
         application process but unless your GL is setup with Unapplied Cash and Applied Cash
         accounts - I'm not sure that there will be any true accounting impact. In the Sales Order
         process the accounting transaction generated the following GL Accounting transaction is
         generated for 'Payment Applied' o add some text here.</para>
     <para>DR 120000 Accounts Receivable / CR 120000 Accounts Receivable - This transaction doesnt
         really do anything! </para>
     <para>It is used to link payments to invoices. It is also used to allocate which part of a
         payment is allocated or applied to a specific invoice. This is extremely useful if your
         customers pay multiple invoices with a single payment.</para>
     <para>Example:</para>
     <para>
         <itemizedlist>
             <listitem>
                 <para>A customer could send a single payment of $1000 that can be used to pay for
                     two invoices (eg $400 and $600)</para>
             </listitem>
             <listitem>
                 <para>Using this applications sub menu allows you to allocate part of the $400 to
                     one invoice and the balance ($600) to the other invoice </para>
             </listitem>
         </itemizedlist>
     </para>
     <para>By default all 'unapplied' payments that have been entered into OFBiz from the customer
         will be available for selection even if they have not yet been flagged as formally
         'Received'. This means that these are payments that have not already been linked to another
         invoice. If only part of a payment amount has been linked to an invoice then the remaining
         amount is left available to be allocated to another invoice. Also note that a single invoice
         could be paid by multiple payments being applied to it.</para>
     <section>
         <title>How do I apply a payment (or payments) to an invoice?</title>
         <orderedlist>
             <listitem>
                 <para>Select the 'Applications' sub menu for the invoice</para>
             </listitem>
             <listitem>
                 <para>A list of unapplied payments for the party id will be displayed </para>
             </listitem>
             <listitem>
                 <para>Press the 'Apply' button next to the entry that needs to be applied to the
                     invoice (NOTE: More than one entry may be used. Also only part of a larger
                     amount may be used)The Payments Applied total at the top of the screen will be
                     updated with the amount selected. Also the Amount Open will be reduced by the
                     amount selected.</para>
             </listitem>
             <listitem>
                 <para> Once the total invoice amount has been selected a message will be displayed
                     and only the first part of the screen will be displayed </para>
             </listitem>
             <listitem>
                 <para>The top part of the screen will now be updated to show the 'Payments Applied'
                     total is equal to the invoice total and the 'Amount Open' is zero. </para>
             </listitem>
         </orderedlist>
     </section>
     <section>
         <title>How do I update an applied payment for an invoice?</title>
         <orderedlist>
             <listitem>
                 <para>Payments that have been applied to an invoice can be updated. This means that
                     you can change the details of the payment transaction or adjust the amount that
                     was applied to the invoice.</para>
             </listitem>
             <listitem>
                 <para>Select the 'Applications' sub menu for the invoice</para>
             </listitem>
             <listitem>
                 <para>A list of payments already applied to the invoice will be displayed in the top
                     part of the screen</para>
             </listitem>
             <listitem>
                 <para>Enter or use the lookup to change the 'Payment Id' if required </para>
             </listitem>
             <listitem>
                 <para>Enter the updated amount in the 'Amount to Apply' field if required</para>
             </listitem>
             <listitem>
                 <para>Press the 'Update' button</para>
             </listitem>
         </orderedlist>
     </section>
     <section>
         <title>How do I remove an applied payment (or payments) from an invoice?</title>
         <para>NOTE TO CHECK: It can be done before transaction has been posted to GL but also need
             to check if its can be done if the transaction has been posted. </para>
         <orderedlist>
             <listitem>
                 <para>Select the 'Applications' sub menu for the invoice</para>
             </listitem>
             <listitem>
                 <para>A list of payments already applied to the invoice will be displayed in the top
                     part of the screen</para>
             </listitem>
             <listitem>
                 <para>Press the 'Remove' button next to the payment entry that needs to be
                     removed</para>
             </listitem>
             <listitem>
                 <para>The entry will be removed and the top part of the screen will be update the
                     'Payments Applied' total and 'Amount Open'</para>
             </listitem>
         </orderedlist>
     </section>
 </section>
	<?xml version="1.0" encoding="UTF-8"?>
	<!--
	Licensed to the Apache Software Foundation (ASF) under one or more
	contributor license agreements. See the NOTICE file distributed with
	this work for additional information regarding copyright ownership.
	The ASF licenses this file to you under the Apache License, Version
	2.0 (the "License"); you may not use this file except in compliance
	with the License. You may obtain a copy of the License at
	http://www.apache.org/licenses/LICENSE-2.0 Unless required by
	applicable law or agreed to in writing, software distributed under the
	License is distributed on an "AS IS" BASIS, WITHOUT WARRANTIES OR
	CONDITIONS OF ANY KIND, either express or implied. See the License for
	the specific language governing permissions and limitations under the
	License.
	-->
	<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" version="5.0"
	xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
	xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
	xmlns="http://docbook.org/ns/docbook">
	<title>The Edit Invoice Applications screen.</title>
	<para>The Invoice Applications sub menu is where payments that have been made (or received) can
	be linked or allocated to an invoice. The phrase 'applying' an amount to an invoice is often
	used to describe this. The screen is divided into 3 main areas as follows.</para>
	<itemizedlist>
	<listitem>
	<para>Payments Applied (which shows details of the total amount 'Applied' and the total
	amount 'Open'. Note that 'Open' here means outstanding)</para>
	</listitem>
	<listitem>
	<para>Possible Payments to Apply (which shows all the payments that have been sent from
	the same party id as the invoice - for a sales invoice this would be the customer
	party id)</para>
	</listitem>
	<listitem>
	<para>Assign Payment to Invoice (which allows you to manually assign a specific payment
	id to this invoice)</para>
	</listitem>
	</itemizedlist>
	<para>GENERAL NOTE: General Ledger accounting transactions are generated during the payment
	application process but unless your GL is setup with Unapplied Cash and Applied Cash
	accounts - I'm not sure that there will be any true accounting impact. In the Sales Order
	process the accounting transaction generated the following GL Accounting transaction is
	generated for 'Payment Applied' o add some text here.</para>
	<para>DR 120000 Accounts Receivable / CR 120000 Accounts Receivable - This transaction doesnt
	really do anything! </para>
	<para>It is used to link payments to invoices. It is also used to allocate which part of a
	payment is allocated or applied to a specific invoice. This is extremely useful if your
	customers pay multiple invoices with a single payment.</para>
	<para>Example:</para>
	<para>
	<itemizedlist>
	<listitem>
	<para>A customer could send a single payment of $1000 that can be used to pay for
	two invoices (eg $400 and $600)</para>
	</listitem>
	<listitem>
	<para>Using this applications sub menu allows you to allocate part of the $400 to
	one invoice and the balance ($600) to the other invoice </para>
	</listitem>
	</itemizedlist>
	</para>
	<para>By default all 'unapplied' payments that have been entered into OFBiz from the customer
	will be available for selection even if they have not yet been flagged as formally
	'Received'. This means that these are payments that have not already been linked to another
	invoice. If only part of a payment amount has been linked to an invoice then the remaining
	amount is left available to be allocated to another invoice. Also note that a single invoice
	could be paid by multiple payments being applied to it.</para>
	<section>
	<title>How do I apply a payment (or payments) to an invoice?</title>
	<orderedlist>
	<listitem>
	<para>Select the 'Applications' sub menu for the invoice</para>
	</listitem>
	<listitem>
	<para>A list of unapplied payments for the party id will be displayed </para>
	</listitem>
	<listitem>
	<para>Press the 'Apply' button next to the entry that needs to be applied to the
	invoice (NOTE: More than one entry may be used. Also only part of a larger
	amount may be used)The Payments Applied total at the top of the screen will be
	updated with the amount selected. Also the Amount Open will be reduced by the
	amount selected.</para>
	</listitem>
	<listitem>
	<para> Once the total invoice amount has been selected a message will be displayed
	and only the first part of the screen will be displayed </para>
	</listitem>
	<listitem>
	<para>The top part of the screen will now be updated to show the 'Payments Applied'
	total is equal to the invoice total and the 'Amount Open' is zero. </para>
	</listitem>
	</orderedlist>
	</section>
	<section>
	<title>How do I update an applied payment for an invoice?</title>
	<orderedlist>
	<listitem>
	<para>Payments that have been applied to an invoice can be updated. This means that
	you can change the details of the payment transaction or adjust the amount that
	was applied to the invoice.</para>
	</listitem>
	<listitem>
	<para>Select the 'Applications' sub menu for the invoice</para>
	</listitem>
	<listitem>
	<para>A list of payments already applied to the invoice will be displayed in the top
	part of the screen</para>
	</listitem>
	<listitem>
	<para>Enter or use the lookup to change the 'Payment Id' if required </para>
	</listitem>
	<listitem>
	<para>Enter the updated amount in the 'Amount to Apply' field if required</para>
	</listitem>
	<listitem>
	<para>Press the 'Update' button</para>
	</listitem>
	</orderedlist>
	</section>
	<section>
	<title>How do I remove an applied payment (or payments) from an invoice?</title>
	<para>NOTE TO CHECK: It can be done before transaction has been posted to GL but also need
	to check if its can be done if the transaction has been posted. </para>
	<orderedlist>
	<listitem>
	<para>Select the 'Applications' sub menu for the invoice</para>
	</listitem>
	<listitem>
	<para>A list of payments already applied to the invoice will be displayed in the top
	part of the screen</para>
	</listitem>
	<listitem>
	<para>Press the 'Remove' button next to the payment entry that needs to be
	removed</para>
	</listitem>
	<listitem>
	<para>The entry will be removed and the top part of the screen will be update the
	'Payments Applied' total and 'Amount Open'</para>
	</listitem>
	</orderedlist>
	</section>
	</section>