applications/accounting/data/helpdata/HELP_ACCOUNTING_newPayment.xml

<?xml version="1.0" encoding="UTF-8"?>
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<section xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance"
    version="5.0" xmlns:xl="http://www.w3.org/1999/xlink" xmlns:xi="http://www.w3.org/2001/XInclude"
    xsi:schemaLocation="http://docbook.org/ns/docbook ../../../content/dtd/docbook.xsd"
    xmlns="http://docbook.org/ns/docbook">
    <title>The New Payment help screen.</title>
    <para>This screen is used to create a new payment. Payments can be
        incoming (eg from a customer) or outgoing (eg to a supplier). Payment
        types are used to describe what the payments are used for in the
        system.</para>
    <para>Examples of incoming payment types are as follows:</para>
    <itemizedlist>
    <listitem><para>Customer Deposit</para></listitem>
    <listitem><para>Customer Payment</para></listitem>
    <listitem><para>Interest In</para></listitem>
    <listitem><para>POS In (POS = Point of Sale)</para></listitem>
    </itemizedlist>
    <para>Examples of outgoing payment types are as follows:</para>
    <itemizedlist>
    <listitem><para>Commission Payment</para></listitem>
    <listitem><para>Pay Check</para></listitem>
    <listitem><para>Income Tax Payment</para></listitem>
    <listitem><para>Vendor Payment</para></listitem>
    </itemizedlist>
    <section>
        <title>How do I create a new incoming payment?</title>
        <orderedlist>
        <listitem><para>Press the 'Create New Payment' button</para></listitem>
        <listitem><para>The New Incoming Payment / New Outgoing Payment screen is
            displayed</para></listitem>
        <listitem><para>Leave 'Organization Party Id' with its default of 'Company'
        </para></listitem>
        <listitem><para>
            Select the 'Payment Type Id' from the drop down box (NOTE: This
            is currently limited to the following: Customer Deposit, Customer
            Payment, Interest In, POS Paid In and Gift Certificate Deposit)
        </para></listitem>
        <listitem><para>Enter the payment amount in the 'Amount' field</para></listitem>
        <listitem><para>Enter or use the lookup to find the 'From Party Id'</para></listitem>
        <listitem><para>Select the 'Payment Method Type' from the drop down box (eg how
            the payment was paid - cash, cheque, money order etc)</para></listitem>
        <listitem><para>Leave the 'Currency' field with its default of 'USD' (NOTE: This
            default comes from Company)</para></listitem>
        <listitem><para>Press the 'Create' button</para></listitem>
        <listitem><para>The payment header is created and the default header
            screen will be displayed subsection content</para></listitem>
        </orderedlist>
         <para>NOTE: Need to understand what happens if customer pays in a
            currency that is not the company default.... if the exchange rate is
            specified then I think it should convert the currency to the default
            currency for accounting purposes.... need to investigate and test.
        </para>
    </section>
    <section>
        <title>How do I create a new outgoing payment?</title>
        <orderedlist>
        <listitem><para>Press the 'Create New Payment' button</para></listitem>
        <listitem><para>The New Incoming Payment / New Outgoing Payment screen is
            displayed</para></listitem>
        <listitem><para>Leave 'Organization Party Id' with its default of 'Company'
        </para></listitem>
        <listitem><para>Select the 'Payment Type Id' from the drop down box (NOTE: This
            is currently limited to 11 entries including Commission Payment,
            Customer Refund, Vendor Payment, Income Tax Payment)</para></listitem>
        <listitem><para>Enter the payment amount in the 'Amount' field</para></listitem>
        <listitem><para>Enter or use the lookup to find the 'To Party Id'</para></listitem>
        <listitem><para>Select the 'Payment Method Type' from the drop down box (eg how
            the payment is to be paid - cash, cheque, money order etc)</para></listitem>
        <listitem><para>Leave the 'Currency' field with its default of 'USD' (NOTE: This
            default comes from Company)</para></listitem>
        <listitem><para>Press the 'Create' button</para></listitem>
        <listitem><para>The payment header is created and the default header screen will
            be displayed subsection content</para></listitem>
        </orderedlist>
    </section>
</section>