applications/accounting/data/helpdata/HELP_ACCOUNTING_GlAccountTypeDefaults.xml

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 <title>The GL Account Type Defaults help screen</title>
 <para>The GL Account Defaults screens are are method to setup rules
  that are used to translate business transactions into accounting
  transactions. It currently is made up of 12 sub menus that can be used
  to map various transaction type codes to a specific general ledger
  account</para>
 <para>Accounting transactions are made up of a Debit Entry and a Credit
  Entry. The GL Account defaults screens help map which accounts are to
  be used to generate a each part of the transaction. This means that
  certain mappings will be used to generate the Debit (or DR) entry part
  of the transaction and others used to generate the Credit (or CR)
  entry part of the transaction.</para>
 <para>NOTE: Many of the accounting transactions are generated
  'automatically' (or in the background) using the the accounting
  services SECAS / EECAS. </para>
 <para>The GL Account Type is used to specify the default account that
  certain transactions (eg Accounts Payable, Accounts Receivable, etc)
  are posted to. An accounting transaction (or journal entry) is made up
  of two parts - a Debit Entry and a Credit Entry that balance each
  other. The GL Account Type is used to translate one side of the
  journal entry. </para>
 <para>GL Account Types are stored in Entity GLAccountType which can be
  viewed via Entity Data Maintenance in the Webtools menu. There are
  currently 57 different GL Account Types that are part of the OFBiz
  demo data but only 19 of these are setup as mappings</para>
 <para>How the GL Account Type is used is best shown by an example. A
  very simple description of an online Sales Order Process could be as
  follows:</para>
 <orderedlist>
  <listitem>
   <para>Customer Orders a Product (and Creates a Sales Order)</para>
  </listitem>
  <listitem>
   <para>Customer Pays for Product (via Credit Card, Internet Banking
    etc)</para>
  </listitem>
  <listitem>
   <para>Vendor confirms Payment and Dispatches the Product to the
    Customer</para>
  </listitem>
 </orderedlist>
 <para>Let's focus on the first part step of 3 in more detail.</para>
 <itemizedlist>
  <listitem>
   <para>The vendor has checked their bank statement and seen that the
    customer has paid</para>
  </listitem>
  <listitem>
   <para>In OFBiz Order Manager they will then look up the relevant
    Sales Order and then click the 'Receive Payment' button to log the
    payment in the system</para>
  </listitem>
  <listitem>
   <para>The 'Receive Payment' button is a trigger for an 'automatic'
    accounting transaction</para>
  </listitem>
  <listitem>
   <para>The transaction type that is triggered is called 'Incoming
    Payment'</para>
  </listitem>
  <listitem>
   <para>The accounting entries generated are: DR 112000 Undeposited
    Funds , CR 120000 Accounts Receivable </para>
  </listitem>
 </itemizedlist>
 <para>The CR (or Credit) entry for the transaction is created by the GL
  Acccount Type mapping for 'Accounts Receivable' (which by using the
  demo data default will go the 120000 Accounts Receivable)</para>
 <para>The DR (or Debit) entry for the transaction is created by a
  different GL Account default, the Payment Method Id / GL Account Id
  mapping (eg Cash is setup as 112000 Undeposited Receipts)</para>
 <section>
  <title>How do I create a new GL Account Type default mapping?</title>
  <para>There are currently 57 different GL Account Types that come as
   part of the demo data with OFBiz. This should be enough to manage the
   vast majority of business transactions. These instructions show how
   to add a mapping using the default data</para>
  <orderedlist>
   <listitem>
    <para>Select the 'GL Account Type Id' from the drop down list</para>
   </listitem>
   <listitem>
    <para>Select the 'GL Account' to map it to from the drop down list
    </para>
   </listitem>
   <listitem>
    <para>Press the 'Save' button</para>
   </listitem>
   <listitem>
    <para>The new GL Account Type mapping is displayed in the list at
     the bottom of the screen </para>
   </listitem>
  </orderedlist>
  <para>NOTE: If none of the demo data GL Account Types are sufficient
   then new ones can be added using Entity Data Maintenance and the
   entity 'GLAccountType' in the Webtools menu.</para>
 </section>
 <section>
  <title>How do I update a GL Account Type default mapping?</title>
  <para>A GL Account Type mapping cannot be updated directly but needs
   to be removed then re-created. If you try to update an existing entry
   you will get an 'duplicate key' error message.</para>
  <orderedlist>
   <listitem>
    <para>Press the 'Remove' button next to the entry that you want to
     update</para>
   </listitem>
   <listitem>
    <para>The entry is removed from the list of entries displayed</para>
   </listitem>
   <listitem>
    <para>Select the 'GL Account Type Id' from the drop down list</para>
   </listitem>
   <listitem>
    <para>Select the updated 'GL Account' to map it to from the drop
     down list</para>
   </listitem>
   <listitem>
    <para>Press the 'Save' button</para>
   </listitem>
   <listitem>
    <para>The new GL Account mapping is displayed in the list at the
     bottom of the screen</para>
   </listitem>
  </orderedlist>
 </section>
 <section>
  <title>How do I delete a GL Account Type default mapping?</title>
  <orderedlist>
   <listitem>
    <para>Press the 'Remove' button next to the entry that you want to
     delete</para>
   </listitem>
   <listitem>
    <para>The entry is removed from the list of entries displayed</para>
   </listitem>
  </orderedlist>
 </section>
</section>