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| # Graduation Checklist |
| This is a compilation of a number of documents I could find on graduating an incubator project to a Top Level Project. |
| |
| ## References |
| * [Guide to Successful Graduation](https://incubator.apache.org/guides/graduation.html) |
| * [Guide to Successful Community Building](https://incubator.apache.org/guides/community.html) |
| * [DataSketches Board Reports](https://whimsy.apache.org/board/minutes/DataSketches.html) |
| * [Duties of the PMC Chair](http://www.apache.org/dev/pmc.html#chair) |
| |
| ## Initial Checks -- Done |
| * [Review the project Status](https://incubator.apache.org/projects/datasketches.html) : DONE |
| * [Review the Clutch Report](http://incubator.apache.org/clutch/datasketches.html): DONE |
| * [Review the Roster](https://whimsy.apache.org/roster/ppmc/datasketches): DONE |
| * [Review Website checks](https://whimsy.apache.org/pods/project/datasketches): DONE |
| * [Successful Name Search](https://issues.apache.org/jira/browse/PODLINGNAMESEARCH-168) : DONE |
| * Demonstrate ability to create Apache Releases : DONE |
| * See [Project Status](https://incubator.apache.org/projects/datasketches.html) |
| |
| ## Define a Charter - Done |
| ``` |
| Apache DataSketches consists of software related to |
| an open source, high-performance library of |
| streaming algorithms commonly called "sketches" in the data sciences. |
| Sketches are small, stateful programs that process massive data as a |
| stream and can provide approximate answers, with mathematical |
| guarantees, to computationally difficult queries orders-of-magnitude |
| faster than traditional, exact methods. |
| ``` |
| |
| ## Demonstrate Community Readiness - Done, <br>(but always open for Feedback) |
| * Recruit users, developers, committers and PMCers |
| * We have participated in a number of conferences |
| * USPTO-2020 Tech Conference |
| * Spark & AI 2020 Conference |
| * ACM-KDD Conference |
| * ApacheCon 2019 and 2020 |
| * FOSDEM 2020 Conference (Brussels) |
| * See [Presentations](https://datasketches.apache.org/docs/Background/Presentations.html). |
| * DataSketches is integrated into a number of systems, for example: |
| * Apache Druid |
| * Apache Impala (in process) |
| * Permutive.com |
| * GCHQ/Gaffer |
| * Splice Machine |
| * PostgreSQL |
| * Apache Hive |
| * Apache Pig |
| * Nielsen.com |
| * Amazon AWS (in process) |
| * We recently added a new committer on August 17, 2020 and have two more in process. |
| * Take responsible collective action |
| * We post major issues for disscussion and vote on our dev@ mailing list. |
| * Demonstrate ability to disagree in public on technical matters without destroying personal relationships |
| * We are all professionals and individuals with different points of view. Our ability to deal with diversity is what makes us strong. |
| * Create an open, positive and inclusive atmosphere on the mailing lists |
| * We have received very positive feedback from our users about our responsiveness, willingness to help, and openness to invite new users into our discussions. |
| |
| ## Complete Project Maturity Model - Done, <br>(But always open for feedback) |
| * [Complete Project Maturity Model](https://github.com/apache/incubator-datasketches-website/blob/master/docs/Graduation/Maturity.md) |
| |
| |
| ## Prepare the Resolution -- Done |
| ### Election of PMC Chair by the PPMC - Done |
| * [Duties of the PMC Chair](http://www.apache.org/dev/pmc.html#chair) |
| * PMC Chairs are Vice Presidents given charge of the proper operation of their projects. |
| * The PMC Chair serves at the direction of the Board of Directors as the chair |
| of the Apache Project, and has primary responsibility for management of |
| the project within the scope of responsibility of the Apache Project. |
| * Once the PMC Chair has been elected, the Resolution can be created from the [roster](https://whimsy.apache.org/roster/ppmc/datasketches) |
| |
| By consensus, Lee Rhodes has been nominated to be the PMC Chair *(Thread-confidential)* *(Conclusion-confidential)*. |
| |
| ### [The Resolution](https://datasketches.apache.org/docs/Graduation/Resolution) |
| |
| |
| ## DISCUSS Graduation on dev@datasketches.apache.org -- Done |
| * Ensure Mentors have no remaining issues |
| * [Discussion Thread](https://lists.apache.org/thread.html/r691d6394e78f7a9d321fddd040b14a8282e7c6f799fb327ee743beae%40%3Cdev.datasketches.apache.org%3E) |
| |
| |
| ## VOTE on Graduation on dev@datasketches.apache.org -- Done |
| * Notify the IPMC general list that a community vote is in progress |
| * [NOTICE Message](https://lists.apache.org/thread.html/rda589f9f881d18c5f61adefb4cda06c0fdf2f6a0f3f00bb0fde1a821%40%3Cgeneral.incubator.apache.org%3E) |
| * Achieve positive community graduation recommendation vote |
| * [VOTE Thread](https://lists.apache.org/thread.html/r922e2a10e53b4eabdeb089336828c8c256277c9fd5ab80a3a13329d0%40%3Cdev.datasketches.apache.org%3E) |
| |
| ## DISCUSS Graduation on general@incubator.apache.org -- Done |
| * Ensure IPMC has no remaining issues |
| * [DISCUSS Thread](https://lists.apache.org/thread.html/r65f2c40c15a35026f4bf2e270051cfffed1b47c78c5685e7dd353d2a%40%3Cgeneral.incubator.apache.org%3E) |
| |
| |
| ## VOTE Graduation on general@incubator.apache.org -- Done |
| * Achieve positive IPMC graduation recommendation vote |
| * [VOTE Thread](https://lists.apache.org/thread.html/rf3eaebe1e2430aa85d0b69f3c91debc6c52e8490e59c41b1206dc4fb%40%3Cgeneral.incubator.apache.org%3E) |
| |
| ## Write Proposal Letter to Board -- Done |
| * <https://incubator.apache.org/guides/graduation.html> |
| |
| --- |
| To: board@apache.org<br> |
| CC: <datasketches-private@incubator.apache.org><br> |
| Subject: Proposed Resolution: Establish Apache DataSketches as TLP |
| |
| Dear Apache Board, |
| |
| Apache DataSketches is ready for graduation out of the incubator. So, please |
| consider the draft resolution below at your next meeting. |
| |
| This has been an amazing journey and we have learned a great deal not only about |
| ASF and the *Apache Way*, but about ourselves as well and how to build an even |
| stronger community. |
| |
| Many thanks to the Mentors and IPMC members who have given us guidance and support |
| along the way. I want to say special thank-yous to Dave Fisher and Justin Mclean |
| who have provided substantial coaching for me and the rest of our team, and to |
| Furkan Kamaci, who has been there for us for every code release (over 17) and vote |
| since the start of our Incubation. |
| |
| |
| Best Regards, |
| |
| Lee Rhodes,<br> |
| PMC Chair Elect, Committer |
| |
| |
| References: |
| |
| * Home: <https://datasketches.apache.org> |
| * Vote by [project DataSketches:](https://lists.apache.org/thread.html/r922e2a10e53b4eabdeb089336828c8c256277c9fd5ab80a3a13329d0%40%3Cdev.datasketches.apache.org%3E) |
| * Vote by [Incubator:](https://lists.apache.org/thread.html/rf3eaebe1e2430aa85d0b69f3c91debc6c52e8490e59c41b1206dc4fb%40%3Cgeneral.incubator.apache.org%3E) |
| * Summary: 8 (+1 binding) votes, no 0 nor -1 votes |
| * Dave Fisher +1 (binding) |
| * Kevin Ratnasekera +1 (binding) |
| * Ryan Blue +1 (binding) |
| * Furkan Kamaci +1! (binding) |
| * Liang Chen +1 (binding) |
| * Justin Mclean +1 (binding) |
| * Byung-Gon Chun +1 (binding) |
| * Evans Ye +1 (binding) |
| |
| Resolution draft: |
| |
| ``` |
| ESTABLISH THE APACHE DATASKETCHES PROJECT |
| |
| WHEREAS, the Board of Directors deems it to be in the best interests of |
| the Foundation and consistent with the Foundation's purpose to |
| establish a Project Management Committee charged with the creation and |
| maintenance of open-source software, for distribution at no charge to |
| the public, related to an open source, high-performance library of |
| streaming algorithms commonly called "sketches" in the data sciences. |
| Sketches are small, stateful programs that process massive data as a |
| stream and can provide approximate answers, with mathematical |
| guarantees, to computationally difficult queries orders-of-magnitude |
| faster than traditional, exact methods. |
| |
| NOW, THEREFORE, BE IT RESOLVED, that a Project Management Committee |
| (PMC), to be known as the "Apache DataSketches Project", be and hereby |
| is established pursuant to Bylaws of the Foundation; and be it further |
| |
| RESOLVED, that the Apache DataSketches Project be and hereby is |
| responsible for the creation and maintenance of software related to an |
| open source, high-performance library of streaming algorithms |
| commonly called "sketches" in the data sciences. Sketches are small, |
| stateful programs that process massive data as a stream and can provide |
| approximate answers, with mathematical guarantees, to computationally |
| difficult queries orders-of-magnitude faster than traditional, exact |
| methods; and be it further |
| |
| RESOLVED, that the office of "Vice President, Apache DataSketches" be |
| and hereby is created, the person holding such office to serve at the |
| direction of the Board of Directors as the chair of the Apache |
| DataSketches Project, and to have primary responsibility for management |
| of the projects within the scope of responsibility of the Apache |
| DataSketches Project; and be it further |
| |
| RESOLVED, that the persons listed immediately below be and hereby are |
| appointed to serve as the initial members of the Apache DataSketches |
| Project: |
| |
| * Alexander Saydakov <alsay@apache.org> |
| * Dave Fisher <wave@apache.org> |
| * Edo Liberty <edo@apache.org> |
| * Eshcar Hillel <eshcar@apache.org> |
| * Evans Ye <evansye@apache.org> |
| * Furkan Kamaci <kamaci@apache.org> |
| * Jon Malkin <jmalkin@apache.org> |
| * Justin Thaler <jthaler@apache.org> |
| * Kenneth Knowles <kenn@apache.org> |
| * Lee Rhodes <leerho@apache.org> |
| * Liang Chen <chenliang613@apache.org> |
| * Roman Leventov <leventov@apache.org> |
| |
| NOW, THEREFORE, BE IT FURTHER RESOLVED, that Lee Rhodes be appointed to |
| the office of Vice President, Apache DataSketches, to serve in |
| accordance with and subject to the direction of the Board of Directors |
| and the Bylaws of the Foundation until death, resignation, retirement, |
| removal or disqualification, or until a successor is appointed; and be |
| it further |
| |
| RESOLVED, that the Apache DataSketches Project be and hereby is tasked |
| with the migration and rationalization of the Apache Incubator |
| DataSketches podling; and be it further |
| |
| RESOLVED, that all responsibilities pertaining to the Apache Incubator |
| DataSketches podling encumbered upon the Apache Incubator PMC are |
| hereafter discharged. |
| ``` |
| |
| |
| <PMC Chair e-mail sig, if you have one> |
| |
| --- |
| |
| # The Following Items are TBD |
| |
| ## Acceptance of Resolution by the Board |
| |
| ## Press Release for new TLPs |
| * Notify [ASF Marketing & Publicity](mailto:press@apache.org). |
| |
| ## Tasks After Graduaton |
| * <https://incubator.apache.org/guides/transferring.html> |
| |
| ## PMC Guides |
| * <http://www.apache.org/dev/pmc.html> |
| * <http://www.apache.org/dev/#pmc> |
| * <http://www.apache.org/foundation/how-it-works.html#pmc> |
| |
| |
