So, you've decided to invite a community member to be a committer and Project Management Committee (PMC) member, what do you do?
See https://community.apache.org/newcommitter.html#committer-vote-template and https://community.apache.org/newcommitter.html#pmc-vote-template
However, we vote on a community member to be a Committer AND a PMC member at the same time, so the subject and intro line of the email should reflect as such.
Subject: [VOTE] Nominating New Committer and PMC Member: XXXX Hey everyone, I would like to nominate XXXX as a Cordova committer and PMC member. [JUSTIFICATIONS] I vote +1
Of course there should be some actual votes before closing as well. See https://community.apache.org/newcommitter.html#close-vote
Use the template below. Note the words “PMC membership is subject to approval by the ASF Board.”, this allows you to send the Board PMC notice straight away. If the board objects, they can still be a committer.
Subject: Invitation to become an Apache Cordova committer & PMC member: XXXXXX Hello XXXXXX! The Apache Cordova Project Management Committee (PMC) hereby offers you committer privileges to the project, as well as membership in the PMC. These privileges are offered on the understanding that you'll use them reasonably and with common sense. We like to work on trust rather than unnecessary constraints. Being a committer enables you to more easily make changes without needing to go through the patch submission process. Being a PMC member enables you to guide the direction of the project. PMC membership is subject to approval by the ASF Board. Being a committer does not require you to participate any more than you already do. Of course, you can decline and instead remain as a contributor, participating as you do now. A. This personal invitation is a chance for you to accept or decline in private. Either way, please let us know in reply to the firstname.lastname@example.org address only. B. If you accept the invitation, you will also have to choose a unique Apache account username and let us know. We need this before we can proceed with account creation and assigning required permissions. To verify that your desired username does not already exist, please head over to the people index  and do a quick search to see if the login id is in use. Please also choose an email forwarding address for your Apache account. NOTE: You will also need to submit an iCLA in order to accept this invitation. Thanks for your prompt response, The Apache Cordova Project Management Committee  http://people.apache.org/committer-index.html Regards, The Apache Cordova Project Management Committee
Use the template below.
[NOTICE] XXXX for Cordova PMC Apache Cordova proposes to invite XXXX to join the PMC. Vote link: (NOTE: use a permalink to the vote result from the procedure below)
For the vote result link, login first, then go here to see the private@ archive. Find the vote result email and copy the permalink.
Create a new account (make sure the user has sent an iCLA, if not you can't create a new account).
If the user already has an Apache account (due to being a committer from another Apache project), you would just add them to the project as a committer.
Update https://svn.apache.org/repos/private/committers/board/committee-info.txt with the new PMC member's details and the effective join date (date that the file was updated).
Spaces, not tabs!
Update the LDAP records for Cordova using Whimsy (PMC Chair only) at whimsy.apache.org.
If that fails, you will need to SSH to
minotaur.apache.org and run the
modify_committee.pl command (run it without parameters to see the help text).
Login to minotaur.a.o is only through public key SSH.
go to Whimsy, in the Committers section, double-click in the Notes column where the new committer's name is, and select the button Add to PMC.
For example to add email@example.com to the firstname.lastname@example.org mailing list, email to:
Use this CodePen to encode it.