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| <meta name="description" content="Apache Events"/> |
| <meta name="keywords" content="apache, apache events, apache community, opensource"/> |
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| <title>Roadshow Bid Process</title> |
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| <body> |
| <div id="banner"> |
| <div> |
| <div class="topbanner"> |
| <div class="sitename">Apache Software Foundation Events</div> |
| <a class="logo" href="https://www.apache.org"> |
| <img alt="ASF website" src="/images/asf_logo.png" width="164"> |
| </a> |
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| <span class="breadcrumbs"> |
| <a href="/">Home</a> |
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| <a href='/organize'>Organize</a> |
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| <a href='/organize/roadshow.html'>Roadshow.Html</a> |
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| <div id="navigation"> |
| <ul> |
| <li><a href="/index.html">Home</a></li> |
| </ul> |
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| <h1>Events to Attend</h1> |
| <ul> |
| <li><a href="/event/index.html">Upcoming Events</a></li> |
| <li><a href="/event/calendar.html">Calendar</a></li> |
| <li><a href="/event/past-events.html">Past Events</a></li> |
| </ul> |
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| <h1>About Apache Events</h1> |
| <ul> |
| <li><a href="/about/index.html">General information</a></li> |
| <li><a href="/about/commcode/index.html">Community Over Code</a></li> |
| <li><a href="/about/roadshow.html">Roadshows</a></li> |
| <li><a href="/about/endorsed.html">Endorsed events</a></li> |
| </ul> |
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| <h1>Getting Involved</h1> |
| <ul> |
| <li><a href="/involved/index.html">Introduction</a></li> |
| <li><a href="/organize/index.html">Organize an event</a></li> |
| <li><a href="/involved/mailing-lists.html">Mailing Lists</a></li> |
| </ul> |
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| <h1>ASF</h1> |
| <ul> |
| <li><a href="https://www.apache.org">Apache Software Foundation</a></li> |
| <li><a href="https://community.apache.org">Community Development</a></li> |
| <li><a href="https://www.apache.org/foundation/thanks.html">Thanks</a></li> |
| <li><a href="https://www.apache.org/foundation/sponsorship.html">Become a Sponsor</a></li> |
| <li><a href="https://www.apache.org/security/">Security</a></li> |
| </ul> |
| </div> |
| |
| <div id="content"> |
| <h1 class="title">Roadshow Bid Process</h1> |
| |
| <h2 id="draft">DRAFT</h2> |
| <p>This is intended to document the bid process for running/hosting a |
| Roadshow. In particular, if you want ASF budget for it.</p> |
| <p>You need, at a minimum</p> |
| <ul> |
| <li>Event chair |
| <ul> |
| <li>Must be an ASF member</li> |
| <li>Must be resident in the city where the event is proposed</li> |
| </ul> |
| </li> |
| <li>Volunteers to support (how many?)</li> |
| <li>City/Venue selected |
| <ul> |
| <li>University cities are preferred</li> |
| <li>Local tech firms that can sponsor?</li> |
| </ul> |
| </li> |
| <li>Local keynote suggestion</li> |
| <li>Proposed timeline, starting with CFP, going through schedule, speaker notification, the event, and the post-event</li> |
| <li>Budget |
| <ul> |
| <li>Leads on sponsorship helpful</li> |
| </ul> |
| </li> |
| <li>Contribute to event “runbook” as output from the event</li> |
| </ul> |
| <p>To run a roadshow or other small event without ASF budget, you only need to:</p> |
| <ul> |
| <li>Follow our branding guidelines - <a href="https://www.apache.org/foundation/marks/events">https://www.apache.org/foundation/marks/events</a></li> |
| <li><a href="mailto:planners@apachecon.com">Tell us about it</a></li> |
| <li>Have an Apache member involved in the planning</li> |
| </ul> |
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| <p> |
| Copyright © 2025 The Apache Software Foundation, Licensed under |
| the <a href="https://www.apache.org/licenses/LICENSE-2.0">Apache License, Version 2.0</a>. |
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| Apache and the Apache feather logos are trademarks of The Apache Software Foundation. |
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