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title: Volunteer to help at ApacheCon

Volunteer to help at ApacheCon

Coordination of ApacheCon happens on two lists:

• The private planners@apachecon.com mailing list for most of the planning work
• The public apachecon-discuss@apache.org mailing list for general discussion, calls for volunteers, announcements, and so on.

At this time, we can use help in the following areas - typically for each ApacheCon that happens. To volunteer, please send email to the apachecon-discuss mailing list indicating your availability.

Calls For Papers

The CFP for each ApacheCon draws hundreds of submissions about projects all around the ASF. We always need volunteers who can show up on time when the CFP closes to help rate talks and schedule specific tracks. Many Apache PMCs are now managing their own tracks or co-located events at ApacheCon, which is great.

Promotions and Publicity

While the ApacheCon Planners work with VP, Marketing & Publicity for some basic services, we always could use Apache committers retweeting and amplifying the official notices about conferences.

Follow @ApacheCon and @TheASF, and help spread their message about upcoming events.

Website

• Keep this events.apache.org website source code updated. Possibly make it look better.
• Work with Infra and the planning team to improve the site design.
• At the end of the event, archive the current event information to the past events area, and start the new event section.

Hackathon Coordinator

• Alert projects that a hackathon is available for each conference. Encourage them to have a plan ahead of time as to what they'll work on
• Make signs for the various tables
• Welcome people and help them find the community that they're looking for

Local interest

Preferably someone that lives local to the venue: Update the website to indicate what the local attractions are - restaurants, beaches, bars, dance venues, and so on. Update content in wiki, and work with Producer to update the main event website.

“Meet the experts” coordinator

Identify people that can participate in a “meet the experts” area. Determine what this entails. Coordinate scheduling of this event with Producer and VP Conferences. Promote the event.

Lightning Talks

• Write up web page defining the lightning talks
• Promote the lightning talks to our community
• Work with LightningTalk MCs to pre-register volunteers that want to speak<
• (Maybe) find an organization that wants to sponsor this event and work with Producer to determine the nature of the event and when it will be