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| <h2 id='Codebase+IP+Clearance+TEMPLATE'><img src="../images/redarrow.gif" />Codebase IP Clearance TEMPLATE</h2> |
| <div class="section-content"> |
| <pre>-----8-<---- cut here -------8-<---- cut here -------8-<---- cut here-------8-<----</pre> |
| <h3 id='premable'>Preamble</h3> |
| <div class="section-content"> |
| <p>This document (or rather the source of it) |
| is the template for recording IP clearance on new |
| codebases. Please store the completed document in this Incubator |
| repository using a filename that reflects your project.</p> |
| <p>One of the Incubator's roles is to ensure that proper attention is |
| paid to intellectual property. From time to time, an external |
| codebase is brought into the ASF that is not a separate project, but |
| still represents a substantial contribution that was not developed |
| within the ASF's source control system. This is a short form of the |
| Incubation checklist, designed to allow code to be imported with |
| alacrity while still providing for oversight.</p> |
| <p>This form is not for new projects. The intent is to simply help to |
| ensure, and record, that due diligence (Software Grant, CLA, Corp |
| CLA, license and dependencies) has been paid to the incoming code, so |
| that it can be merged into an existing project/module. |
| These legal documents are available on the <a href="http://www.apache.org/licenses/#clas">ASF Licenses</a> page.</p> |
| <p>The receiving PMC is responsible for doing the work. The Incubator is |
| simply the repository of the needed information. Once a PMC directly |
| checks-in a filled-out short form, everything is done.</p> |
| <p>All PMCs must handle incoming code in this way. Any code that was |
| developed outside of the ASF SVN repository must be processed like |
| this, even if the external developer is an ASF committer.</p> |
| </div> |
| <h3 id='process'>Process</h3> |
| <div class="section-content"> |
| <ol> |
| <li> |
| IP Clearance processing must be executed either by an Officer |
| or a Member of the ASF. <em>If you are not an Officer or a Member, |
| please contact your project chair who will find an appropriate |
| volunteer.</em> Incubator karma is also required. Please request |
| karma from the incubator pmc if you do not have it. |
| </li> |
| <li> |
| (Optional) <em>Commit an outline <a href="#form-filling">form</a>, |
| filling those parts which can be (at this stage)</em>. |
| </li> |
| <li> |
| A software grant must be provided to the ASF. This grant can either be |
| done by the ASF Corporate CLA (via Schedule B) or the traditional |
| License Agreement. Acceptable methods of sending the grant to the |
| ASF includes: |
| <ul> |
| <li>snail-mail to the ASF office and/or ASF officer</li> |
| <li>FAXing to the ASF office and/or an ASF officer</li> |
| <li>Emailing the scanned document to secretary@apache.org |
| <em>and</em> legal-archive@apache.org.</li> |
| </ul> |
| </li> |
| <li> |
| Receipt of the software grant form <strong>must</strong> be acknowledged |
| by an Officer of the ASF by recording in the correct file (<em>grants.txt</em> for a License Grant |
| or <em>cclas.txt</em> for a Corporate CLA). In most normal circumstances, |
| the officer should be the ASF Secretary, who must be provided a copy of |
| the grant or CCLA in any case (if not originally sent or Emailed |
| to him). |
| </li> |
| <li> |
| <strong>Note:</strong> the grant form <strong>must</strong> be acknowledged |
| before continuing. If the source is referenced by checksum in the grant, |
| commit the canonical tarball for the donated code into the incubator |
| drop area (/repos/asf/incubator/donations) together with a checksum |
| and a detached signature. This will ensure that apache has a legal record of |
| the grant. |
| </li> |
| <li> |
| Complete and commit the <a href="#form-filling">completed form</a>. |
| </li> |
| <li> |
| Post a message to general@incubator prefixed [IP CLEARANCE] asking for |
| clearance to be checked. Sign off is by lazy consensus so wait at least |
| 72 hours for a -1. |
| </li> |
| <li> |
| Post a [RESULT] to close the thread and let the project know that the |
| code has been cleared for import. |
| </li> |
| </ol> |
| </div> |
| <h3 id='form-filling'>Filling The Form</h3> |
| <div class="section-content"> |
| <p>What to do to set it up:</p> |
| <ul> |
| <li>copy this file and re-name it according to |
| incubator/public/trunk/content/ip-clearance/${project-codebase}.xml</li> |
| <li>add a row to the table at |
| incubator/public/trunk/content/ip-clearance/index.xml</li> |
| <li>make a snapshot of the source code available for review</li> |
| </ul> |
| <p>The snapshot should not last long in place before it is moved to the |
| successful incubation area. The sole purpose is to ensure that IP is |
| cleared so that the codebase can be merged into the ASF SVN.</p> |
| <p>For this file:</p> |
| <ul> |
| <li>substitute the XYZ name with the real one</li> |
| <li>fill in the description</li> |
| <li>fill in the work items</li> |
| <li>remove this notice</li> |
| <li>set a proper "title" element for the html page</li> |
| </ul> |
| <p>When a work item is done, place the date in the supplied space.</p> |
| <p><em>On the first edit of this file, please delete this notice.</em></p> |
| </div> |
| <pre>-----8-<---- cut here -------8-<---- cut here -------8-<---- cut here-------8-<----</pre> |
| </div> |
| <h2 id='XYZ+Codebase+Intellectual+Property+%28IP%29+Clearance+Status'><img src="../images/redarrow.gif" />XYZ Codebase Intellectual Property (IP) Clearance Status</h2> |
| <div class="section-content"> |
| </div> |
| <h2 id='Description'><img src="../images/redarrow.gif" />Description</h2> |
| <div class="section-content"> |
| <p>Describe the incoming codebase, including whether it is a large set |
| of patches, new functional modules, etc.</p> |
| </div> |
| <h2 id='Project+info'><img src="../images/redarrow.gif" />Project info</h2> |
| <div class="section-content"> |
| <ul> |
| <li>Which PMC will be responsible for the code</li> |
| </ul> |
| <ul> |
| <li>Into which existing project/module</li> |
| </ul> |
| <ul> |
| <li>Officer or member managing donation:</li> |
| </ul> |
| <p> |
| <em>Completed tasks are shown by the completion date (YYYY-MM-dd).</em> |
| </p> |
| <h3 id='Identify+the+codebase'>Identify the codebase</h3> |
| <div class="section-content"> |
| <table class="colortable" width="100%"> |
| <tr> |
| <th>date</th> |
| <th>item</th> |
| </tr> |
| <tr> |
| <td>....-..-..</td> |
| <td>If applicable, make sure that any associated name does not |
| already exist and is not already trademarked for an existing software |
| product.</td> |
| </tr> |
| </table> |
| <p> |
| MD5 or SHA1 sum for donated software: (<em>Note versioned software used to calculate sum in parentheses</em>). |
| </p> |
| <h4 id='Copyright'>Copyright</h4> |
| <div class="section-content"> |
| <table class="colortable" width="100%"> |
| <tr> |
| <th>date</th> |
| <th>item</th> |
| </tr> |
| <tr> |
| <td>....-..-..</td> |
| <td>Check and make sure that the papers that transfer rights to |
| the ASF been received. It is only necessary to transfer |
| rights for the package, the core code, and any new code |
| produced by the project.</td> |
| </tr> |
| <tr> |
| <td>....-..-..</td> |
| <td>Check and make sure that the files that have been donated |
| have been updated to reflect the new ASF copyright.</td> |
| </tr> |
| </table> |
| <p> |
| Identify name recorded for software grant: <em>the name of the grant as recorded |
| in the foundation/officers area, in either grants.txt or cclas.txt, so that the |
| grant can be easily identified. If recorded in the grants.txt document, use the |
| "for" or title. If recorded in the cclas.txt document, use the company name |
| (field 2 without submitter name) and the "form on file" name (field 4, without |
| any people's names).</em> |
| </p> |
| </div> |
| <h4 id='Verify+distribution+rights'>Verify distribution rights</h4> |
| <div class="section-content"> |
| <p> |
| Corporations and individuals holding existing distribution rights: |
| </p> |
| <ul> |
| <li> |
| <em>For individuals, use the name as recorded on the committers page</em> |
| </li> |
| </ul> |
| <table class="colortable" width="100%"> |
| <tr> |
| <th>date</th> |
| <th>item</th> |
| </tr> |
| <tr> |
| <td>....-..-..</td> |
| <td>Check that all active committers have a signed CLA on |
| record.</td> |
| </tr> |
| <tr> |
| <td>....-..-..</td> |
| <td>Remind active committers that they are responsible for |
| ensuring that a Corporate CLA is recorded if such is |
| required to authorize their contributions under their |
| individual CLA.</td> |
| </tr> |
| <tr> |
| <td>....-..-..</td> |
| <td>Check and make sure that for all items included with the |
| distribution that is not under the Apache license, we have |
| the right to combine with Apache-licensed code and |
| redistribute.</td> |
| </tr> |
| <tr> |
| <td>....-..-..</td> |
| <td>Check and make sure that all items depended upon by the |
| project is covered by one or more of the following approved |
| licenses: Apache, BSD, Artistic, MIT/X, MIT/W3C, MPL 1.1, or |
| something with essentially the same terms.</td> |
| </tr> |
| </table> |
| <p>Generally, the result of checking off these items will be a |
| Software Grant, CLA, and Corporate CLA for ASF licensed code, |
| which must have no dependencies upon items whose licenses that |
| are incompatible with the Apache License.</p> |
| </div> |
| </div> |
| <h3 id='Organizational+acceptance+of+responsibility+for+the+project'>Organizational acceptance of responsibility for the project |
| </h3> |
| <div class="section-content"> |
| <p> |
| Related VOTEs: |
| </p> |
| <ul> |
| <li><em>The VOTE thread accepting the donation may happen either |
| before or after IP clearance. Adoption by lazy concensus is acceptable but |
| not recommended.</em></li> |
| </ul> |
| </div> |
| </div> |
| </div> |
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