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| <h2 id='Incubator+Chair+Guides'><img src="../images/redarrow.gif" />Incubator Chair Guide</h2> |
| <div class="section-content"> |
| <h3 id='Adding+a+new+PMC+member'>Adding a new PMC member</h3> |
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| <p> |
| For a new PMC member being voted in, follow the <a href="http://www.apache.org/dev/pmc.html#newpmc">standard |
| procedure</a>. For an ASF Member exercising their prerogative to join the IPMC by request, the only change in procedure |
| is to alter the text of the NOTICE sent to the Board: |
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| To: board at apache.org |
| CC: private at incubator.apache.org |
| Subject: [NOTICE] Jane Doe for Incubator PMC |
| Body: |
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| Apache Member Jane Doe has requested to join the Incubator PMC. |
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| After the NOTICE period expires, a welcome message should be sent to the new IPMC member. |
| </p> |
| <pre> |
| Welcome to the Apache Incubator Project. |
| |
| Here is some information to get you started as a PMC member. |
| |
| - please subscribe to the incubator mailing lists: |
| - general-subscribe at incubator.apache.org |
| - private-subscribe at incubator.apache.org |
| - cvs-subscribe at incubator.apache.org |
| |
| - the base incubator URL is http://svn.apache.org/repos/asf/incubator |
| |
| - all the public information, rules and policies about the |
| Apache Incubator is in |
| https://svn.apache.org/repos/asf/incubator/public/trunk/, |
| and thus published on http://incubator.apache.org/ |
| |
| - http://home.apache.org/phonebook.html?ctte=incubator |
| lists all PMC members. This is periodically regenerated from |
| https://svn.apache.org/repos/private/committers/board/committee-info.txt. |
| |
| - the Incubator website is maintained and published according to the |
| instructions at http://incubator.apache.org/guides/website.html |
| |
| - status documents about Incubating projects are under |
| incubator/public/trunk/content/project/ directory; |
| please keep the ones you are mentoring updated |
| |
| - all committers on all incubating projects have access to |
| the 'incubator/public' repository, so they can |
| participate in the general Incubator Project as committers |
| |
| - please read our work documents under |
| incubator/public/trunk/content/incubation/ |
| for more information about the incubation process; they are |
| published under http://incubator.apache.org/incubation/ |
| |
| Thanks for helping us! |
| </pre> |
| </div> |
| <h3 id='Making+the+Board+Report'>Board Report</h3> |
| <div class="section-content"> |
| <p> |
| The Incubator <a href="http://www.apache.org/foundation/board/reporting">reports</a> monthly to the Apache <a href="http://www.apache.org/foundation/board">Board of Directors</a>. The report itself is the collaborative effort of |
| many Incubator contributors, but the Chair is ultimately responsible for ensuring that it is filed. </p> |
| <p> |
| The Board appreciates receiving the IPMC report: |
| </p> |
| <ul> |
| <li>on time</li> |
| <li>in a consistent format</li> |
| <li>with an accurate summary of the state of the reporting podlings</li> |
| </ul> |
| <p> |
| The "runbook" for managing the preparation of the report is implemented as a script which prints out documentation, |
| instructions, literal commands, due dates, etc: |
| </p> |
| <ul> |
| <li><a href="https://svn.apache.org/repos/asf/incubator/public/trunk/report_runbook.py">report_runbook.py</a></li> |
| </ul> |
| <p> |
| Many of the tasks documented in the runbook may be attended to by either the Chair or a designee such as a "Report |
| Manager", but it's the Chair who is accountable for overseeing the process. |
| </p> |
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