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    <div class="span12">
             <h2 id='PPMC'><img src="../images/redarrow.gif" />Podling Project Management Committee (PPMC)</h2>
 <div class="section-content">
 <p>The Podling Project Management Committee (PPMC) helps a
         Podling learn how to govern itself.  It works like a PMC but
         reports to the Incubator PMC instead of to the ASF Board.
         Initially, it is composed of the Podling's mentors and initial
         committers.  The PPMC is directly responsible for the oversight
         of the podling and it also decides who to add as a PPMC member.</p>
 <p>For general information about PMCs, see the <a href="http://www.apache.org/dev/pmc.html">PMC FAQ</a>.</p>
 </div>
         <h2 id='PPMC+Mail+List'><img src="../images/redarrow.gif" />Private Mail List</h2>
 <div class="section-content">
 <p>A private mail list, named <em>project</em>-private, lets
         the PPMC discuss confidential topics.
         <em>Most communication should be on the Podling's dev list!</em>
         The private list is used only for confidential discussions that
         should not be made public, such as the suitability of a
         particular individual to become a committer or a member of the
         PPMC. See the ASF <em>How it Works</em> section titled <a href="http://www.apache.org/foundation/how-it-works.html#confidential">
         Balancing confidentiality and public discussion</a>.
         </p>
 <p>The mentors should verify that all PPMC members are actually
         subscribed to the private list. Mailing list moderators can
         request the list of subscribers using ezmlm commands, and any
         subscriber can send a "ping - please reply" message to check
         who is actually "listening" to the PPMC list.
         </p>
 <p><b><em>Don't mix private and public lists in posts!</em></b></p>
 <ul>
            <li>Don't post to both the dev and private lists.
                Each member of the PPMC should be on the dev list, so posting
                to dev is sufficient.</li>
            <li>Likewise, don't post to both the Incubator general and
                Incubator private lists. Each member of the Incubator PMC is on
                the Incubator general list, so posting to general is
                sufficient.</li>
          </ul>
 <p>
     Note that the lists used to be named <em>project</em>-ppmc or
     pmc@<em>tlp</em>, so you may see those names referenced in other ASF
     documentation or in the mail list archives. It was
     <a href="../official/mailing-lists.html#july-2005">resolved</a>
     that these lists should be named <em>private</em>
     to make it clear that they should be used for confidential discussion,
     not as a general purpose way to contact (P)PMC members.
     </p>
 </div>
         <h2 id='Incubator+ASF+Board+Reports'><img src="../images/redarrow.gif" />Podling Status Reports</h2>
 <div class="section-content">
 <p>On a regular basis, reports from each incubating project are
       aggregated and sent to the ASF Board. Watch the Incubator general
       mail list for when these become due.</p>
 <p>The Incubator reports to the ASF Board monthly and includes
       status for a subset of the incubating projects. Currently new
       Podlings report to the Incubator monthly for the first three
       months, then quarterly thereafter. The <a href="../report-groups.txt">
       reporting schedule</a> is generated from podlings.xml.</p>
 <p>The PPMC does not have to fill out the report itself; the PPMC
       is just responsible for making sure that it gets filled out. In
       fact, it is better to discuss the report on the dev list and ask
       Podling developers to contribute to it. If Mentors disagree with
       the posted report, they should say so; otherwise, the Incubator
       PMC will assume that it speaks for the community.</p>
 <p>Please add the following items:</p>
 <ul>
         <li> Project name and one-line summary.</li>
         <li> Date of entry to the Incubator.</li>
         <li> Top three items to resolve before graduation.</li>
       </ul>
 <p>Here are the points to be addressed:</p>
 <ul>
         <li>Is there anything that the Incubator PMC or ASF Board
             specifically needs to address?</li>
         <li>Are there any legal, infrastructure, cross-project or
             personal issues that need to be addressed?  (Are
             there any stumbling blocks that impede the podling?)</li>
         <li>Check that the project's Incubation
             <a href="../projects/index.html">Status</a> file up to date.
             (Also provide the URL.)</li>
         <li>What has been done (releases, milestones, etc.) since the
             last report?</li>
         <li>What are the plans and expectations for the next period?</li>
         <li>Are there any recommendations for how incubation could run more
             smoothly for you?</li>
         <li>etc. (your own thoughts on what is important would be
             helpful!)</li>
       </ul>
 <p>It is required for mentors to sign off on podling reports.</p>
 <ul>
          <li>Mentors must sign off on the podling report.  If there is no mentor sign off, the report from that podling will not be accepted and they will be moved to monthly, expected to report next month.</li>
        </ul>
 <p>Podling reports get added to the Incubator wiki</p>
 <ul>
 	     <li>All podling reports must be added to the <a href="http://wiki.apache.org/incubator/">Incubator wiki</a></li>
 	     <li>Follow the instructions in your monthly reminder, and post on the &lt;Month&gt;&lt;Year&gt; page, with the provided template</li>
 	   </ul>
 </div>
         <h2 id='Project+Status+Updates'><img src="../images/redarrow.gif" />Project Status Page</h2>
 <div class="section-content">
 <p>In addition to the quarterly status reports, each Podling has a
       page on the Incubator web site that tracks the status
       (see the <a href="http://incubator.apache.org/projects/index.html">complete
       list</a> for examples). Instructions for updating the status page
       are in the <a href="website.html">Incubator web site guide</a>
       under <a href="website.html#Edit+your+project+status+page">Edit
       your project status report</a>.</p>
 <p>This is one of the primary
       <a href="mentor.html#Overview">sources</a>
       of information about your podling's
       status to the Incubator PMC and to the general public.  Be sure to
       keep it updated as your podling progresses!</p>
 </div>
         <h2 id='Voting+in+a+new+committer'><img src="../images/redarrow.gif" />Adding new committers</h2>
 <div class="section-content">
 <p>Adding new committers is one of the most important functions
       of any PMC, and Incubator podlings are no different.</p>
 <p>There are no ASF wide rules on how to decide when to make someone
       a committer, podlings need to agree an approach that works for them.
       Some ASF projects have a high bar requiring significant contributions before
       someone is considered, other projects grant it more freely to anyone
       who shows interest in contributing. Some projects use formal [DISCUSS] and
       [VOTE] threads on the private mailing list, others use a more lazy consensus
       approach. For more information see,<a href="http://www.apache.org/foundation/glossary.html#CommitAccess">
       commit access</a> and the ASF <em>How it Works</em> document,
       which explains <a href="http://www.apache.org/foundation/how-it-works.html#meritocracy">
       meritocracy</a> and <a href="http://www.apache.org/foundation/how-it-works.html#roles">
       roles</a>.</p>
 <p>The podling Incubator reports should document any new committers
       added since the last report.</p>
 <p>Once the decision has been made the proposer offers committership
       to the nominee. If the nominee accepts the responsibility of being
       a committer for the project, the nominee formally becomes an
       Apache committer.</p>
 <p>The proposer then asks an Incubator PMC member (typically one of
       the mentors) to follow the
       <a href="http://www.apache.org/dev/pmc.html#newcommitter">documented</a>
       <a href="http://www.apache.org/dev/pmc.html#SVNaccess">procedures</a>
       to complete the process. If the nominee is already an Apache
       committer on another project, the Incubator PMC member simply
       <a href="http://www.apache.org/dev/pmc.html#SVNaccess">updates</a>
       the SVN authorization settings to include the nominee as a committer
       on the podling.
       </p>
 <p>The proposer then directs the new committer to the <a href="http://www.apache.org/dev/">Apache developer's pages</a>,
       to the  <a href="http://incubator.apache.org/">Apache Incubator site</a>
       and to the Incubator <a href="committer.html">Committers Guide</a> for important additional
       information.
       </p>
 <p>Finally, the proposer should update the Podling status page to
       list the new committer there. For projects which wish to have all
       committers also be PPMC members, the "Voting in a new PPMC member"
       guide below should then be followed, noting that if desired it
       is possible to run a joint committership and PPMC vote, providing
       that the guidance for both is followed.
       </p>
 </div>
         <h2 id='Voting+in+a+new+PPMC+member'><img src="../images/redarrow.gif" />Voting in a new PPMC member</h2>
 <div class="section-content">
 <p>It should be a goal of a podling to have all committers participate
       in the PPMC. The PPMC should take an active role in watching
       committers develop into community participants, identify those who
       are participating at a community level, not just a technical one,
       and approach them with an offer of PPMC membership.</p>
 <p>Any member of the PPMC can propose a new member of the PPMC. The
       proposal should be discussed in private on the PPMC private alias,
       with a subject line of [DISCUSS] Joe Bob PPMC membership. If there
       is consensus that the proposed member is suitable, then there should
       be a formal vote in the PPMC private alias, with the subject line of
       [VOTE] Joe Bob PPMC membership. The [VOTE] message should be forwarded
       to the IPMC (<a href="mailto:private@incubator.apache.org">
       private@incubator.apache.org</a>) to notify them that the
       vote is underway. Do not CC or BCC the IPMC on this thread.  Instead,
       forward the initial VOTE email.</p>
 <p>If the vote is successful, the proposer
       should send a message to the PPMC private alias, with
       the subject line of [VOTE][RESULT] Joe Bob PPMC membership. The
       message id of the [VOTE][RESULT] message should be preserved for
       notifying the Incubator PMC.
       The nominating PPMC member should send a message to
       the IPMC (<a href="mailto:private@incubator.apache.org">
       private@incubator.apache.org</a>) with a reference to
       the vote result's message id of the following form:
       </p>
 <p>to: private@incubator.apache.org
       </p>
 <p>subject: New member of Frizzle PPMC Joe Bob
       </p>
 <p>body: Joe Bob has been voted as a new member of the Frizzle PPMC.
       </p>
 <p>the vote thread is at:
       </p>
 <p>msgid: 23985678912386778989056789659048357@sponsoring.member.org
       </p>
 <p>
         <b>It should noted that there is a grace period of 72 hours from when the
         above NOTICE is sent to the Incubator PMC to when the proposed member
         is formally invited. This is an important part of the overall
         process. Failure to do this can result in an embarassing situation
         for people involved.</b>
       </p>
 <p>After 72 hours, Joe Bob
       should be invited to join the PPMC, using a sample message like
       <a href="ppmc-offer.txt">this</a>.
       </p>
 <p>Once the proposed member has accepted, the moderator for the
       PPMC mail alias will accept the new member's subscription request.
       </p>
 <p>The new member should be directed to
       <a href="ppmc.html">this page</a> for PPMC membership information.
       </p>
 <p>The nominating member should also update the PPMC membership
       section of the Podling's status file. For projects which choose to
       always make new committers also PPMC members, simply updating
       the committer list and ensuring that a statement such as
       "The PPMC consists of all the committers and mentors listed here"
       is generally sufficient.
       </p>
 </div>
         <h2 id='Adding+new+mentors'><img src="../images/redarrow.gif" />Adding new mentors</h2>
 <div class="section-content">
 <p>At times, it may be desirable to add a new mentor to a podling.
 		Under all circumstances, a mentor must be an IPMC member.</p>
 <p>IPMC members are free to volunteer to be a mentor to a podling
 		as they see fit.  To do so, they should mail the podling stating
 		their intentions.  The podling should then decide if it wants to
 		add the new mentor or not.  If a decision has been reached to
 		add the mentor, then all podling documentation should be updated
 		to reflect the change (podlings.xml, projects/{podling}.xml) and
 		the incubator be notified of the change as well.
 	</p>
 <p>If a podling is in a position where they feel they need to add a new mentor,
 		they may want to drop a mail on the general incubator mailing list to try
 		to recruit a new mentor.</p>
 </div>
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	<h2 id='PPMC'><img src="../images/redarrow.gif" />Podling Project Management Committee (PPMC)</h2>
	<div class="section-content">
	<p>The Podling Project Management Committee (PPMC) helps a
	Podling learn how to govern itself. It works like a PMC but
	reports to the Incubator PMC instead of to the ASF Board.
	Initially, it is composed of the Podling's mentors and initial
	committers. The PPMC is directly responsible for the oversight
	of the podling and it also decides who to add as a PPMC member.</p>
	<p>For general information about PMCs, see the <a href="http://www.apache.org/dev/pmc.html">PMC FAQ</a>.</p>
	</div>
	<h2 id='PPMC+Mail+List'><img src="../images/redarrow.gif" />Private Mail List</h2>
	<div class="section-content">
	<p>A private mail list, named <em>project</em>-private, lets
	the PPMC discuss confidential topics.
	<em>Most communication should be on the Podling's dev list!</em>
	The private list is used only for confidential discussions that
	should not be made public, such as the suitability of a
	particular individual to become a committer or a member of the
	PPMC. See the ASF <em>How it Works</em> section titled <a href="http://www.apache.org/foundation/how-it-works.html#confidential">
	Balancing confidentiality and public discussion</a>.
	</p>
	<p>The mentors should verify that all PPMC members are actually
	subscribed to the private list. Mailing list moderators can
	request the list of subscribers using ezmlm commands, and any
	subscriber can send a "ping - please reply" message to check
	who is actually "listening" to the PPMC list.
	</p>
	<p><b><em>Don't mix private and public lists in posts!</em></b></p>
	<ul>
	<li>Don't post to both the dev and private lists.
	Each member of the PPMC should be on the dev list, so posting
	to dev is sufficient.</li>
	<li>Likewise, don't post to both the Incubator general and
	Incubator private lists. Each member of the Incubator PMC is on
	the Incubator general list, so posting to general is
	sufficient.</li>
	</ul>
	<p>
	Note that the lists used to be named <em>project</em>-ppmc or
	pmc@<em>tlp</em>, so you may see those names referenced in other ASF
	documentation or in the mail list archives. It was
	<a href="../official/mailing-lists.html#july-2005">resolved</a>
	that these lists should be named <em>private</em>
	to make it clear that they should be used for confidential discussion,
	not as a general purpose way to contact (P)PMC members.
	</p>
	</div>
	<h2 id='Incubator+ASF+Board+Reports'><img src="../images/redarrow.gif" />Podling Status Reports</h2>
	<div class="section-content">
	<p>On a regular basis, reports from each incubating project are
	aggregated and sent to the ASF Board. Watch the Incubator general
	mail list for when these become due.</p>
	<p>The Incubator reports to the ASF Board monthly and includes
	status for a subset of the incubating projects. Currently new
	Podlings report to the Incubator monthly for the first three
	months, then quarterly thereafter. The <a href="../report-groups.txt">
	reporting schedule</a> is generated from podlings.xml.</p>
	<p>The PPMC does not have to fill out the report itself; the PPMC
	is just responsible for making sure that it gets filled out. In
	fact, it is better to discuss the report on the dev list and ask
	Podling developers to contribute to it. If Mentors disagree with
	the posted report, they should say so; otherwise, the Incubator
	PMC will assume that it speaks for the community.</p>
	<p>Please add the following items:</p>
	<ul>
	<li> Project name and one-line summary.</li>
	<li> Date of entry to the Incubator.</li>
	<li> Top three items to resolve before graduation.</li>
	</ul>
	<p>Here are the points to be addressed:</p>
	<ul>
	<li>Is there anything that the Incubator PMC or ASF Board
	specifically needs to address?</li>
	<li>Are there any legal, infrastructure, cross-project or
	personal issues that need to be addressed? (Are
	there any stumbling blocks that impede the podling?)</li>
	<li>Check that the project's Incubation
	<a href="../projects/index.html">Status</a> file up to date.
	(Also provide the URL.)</li>
	<li>What has been done (releases, milestones, etc.) since the
	last report?</li>
	<li>What are the plans and expectations for the next period?</li>
	<li>Are there any recommendations for how incubation could run more
	smoothly for you?</li>
	<li>etc. (your own thoughts on what is important would be
	helpful!)</li>
	</ul>
	<p>It is required for mentors to sign off on podling reports.</p>
	<ul>
	<li>Mentors must sign off on the podling report. If there is no mentor sign off, the report from that podling will not be accepted and they will be moved to monthly, expected to report next month.</li>
	</ul>
	<p>Podling reports get added to the Incubator wiki</p>
	<ul>
	<li>All podling reports must be added to the <a href="http://wiki.apache.org/incubator/">Incubator wiki</a></li>
	<li>Follow the instructions in your monthly reminder, and post on the <Month><Year> page, with the provided template</li>
	</ul>
	</div>
	<h2 id='Project+Status+Updates'><img src="../images/redarrow.gif" />Project Status Page</h2>
	<div class="section-content">
	<p>In addition to the quarterly status reports, each Podling has a
	page on the Incubator web site that tracks the status
	(see the <a href="http://incubator.apache.org/projects/index.html">complete
	list</a> for examples). Instructions for updating the status page
	are in the <a href="website.html">Incubator web site guide</a>
	under <a href="website.html#Edit+your+project+status+page">Edit
	your project status report</a>.</p>
	<p>This is one of the primary
	<a href="mentor.html#Overview">sources</a>
	of information about your podling's
	status to the Incubator PMC and to the general public. Be sure to
	keep it updated as your podling progresses!</p>
	</div>
	<h2 id='Voting+in+a+new+committer'><img src="../images/redarrow.gif" />Adding new committers</h2>
	<div class="section-content">
	<p>Adding new committers is one of the most important functions
	of any PMC, and Incubator podlings are no different.</p>
	<p>There are no ASF wide rules on how to decide when to make someone
	a committer, podlings need to agree an approach that works for them.
	Some ASF projects have a high bar requiring significant contributions before
	someone is considered, other projects grant it more freely to anyone
	who shows interest in contributing. Some projects use formal [DISCUSS] and
	[VOTE] threads on the private mailing list, others use a more lazy consensus
	approach. For more information see,<a href="http://www.apache.org/foundation/glossary.html#CommitAccess">
	commit access</a> and the ASF <em>How it Works</em> document,
	which explains <a href="http://www.apache.org/foundation/how-it-works.html#meritocracy">
	meritocracy</a> and <a href="http://www.apache.org/foundation/how-it-works.html#roles">
	roles</a>.</p>
	<p>The podling Incubator reports should document any new committers
	added since the last report.</p>
	<p>Once the decision has been made the proposer offers committership
	to the nominee. If the nominee accepts the responsibility of being
	a committer for the project, the nominee formally becomes an
	Apache committer.</p>
	<p>The proposer then asks an Incubator PMC member (typically one of
	the mentors) to follow the
	<a href="http://www.apache.org/dev/pmc.html#newcommitter">documented</a>
	<a href="http://www.apache.org/dev/pmc.html#SVNaccess">procedures</a>
	to complete the process. If the nominee is already an Apache
	committer on another project, the Incubator PMC member simply
	<a href="http://www.apache.org/dev/pmc.html#SVNaccess">updates</a>
	the SVN authorization settings to include the nominee as a committer
	on the podling.
	</p>
	<p>The proposer then directs the new committer to the <a href="http://www.apache.org/dev/">Apache developer's pages</a>,
	to the <a href="http://incubator.apache.org/">Apache Incubator site</a>
	and to the Incubator <a href="committer.html">Committers Guide</a> for important additional
	information.
	</p>
	<p>Finally, the proposer should update the Podling status page to
	list the new committer there. For projects which wish to have all
	committers also be PPMC members, the "Voting in a new PPMC member"
	guide below should then be followed, noting that if desired it
	is possible to run a joint committership and PPMC vote, providing
	that the guidance for both is followed.
	</p>
	</div>
	<h2 id='Voting+in+a+new+PPMC+member'><img src="../images/redarrow.gif" />Voting in a new PPMC member</h2>
	<div class="section-content">
	<p>It should be a goal of a podling to have all committers participate
	in the PPMC. The PPMC should take an active role in watching
	committers develop into community participants, identify those who
	are participating at a community level, not just a technical one,
	and approach them with an offer of PPMC membership.</p>
	<p>Any member of the PPMC can propose a new member of the PPMC. The
	proposal should be discussed in private on the PPMC private alias,
	with a subject line of [DISCUSS] Joe Bob PPMC membership. If there
	is consensus that the proposed member is suitable, then there should
	be a formal vote in the PPMC private alias, with the subject line of
	[VOTE] Joe Bob PPMC membership. The [VOTE] message should be forwarded
	to the IPMC (<a href="mailto:private@incubator.apache.org">
	private@incubator.apache.org</a>) to notify them that the
	vote is underway. Do not CC or BCC the IPMC on this thread. Instead,
	forward the initial VOTE email.</p>
	<p>If the vote is successful, the proposer
	should send a message to the PPMC private alias, with
	the subject line of [VOTE][RESULT] Joe Bob PPMC membership. The
	message id of the [VOTE][RESULT] message should be preserved for
	notifying the Incubator PMC.
	The nominating PPMC member should send a message to
	the IPMC (<a href="mailto:private@incubator.apache.org">
	private@incubator.apache.org</a>) with a reference to
	the vote result's message id of the following form:
	</p>
	<p>to: private@incubator.apache.org
	</p>
	<p>subject: New member of Frizzle PPMC Joe Bob
	</p>
	<p>body: Joe Bob has been voted as a new member of the Frizzle PPMC.
	</p>
	<p>the vote thread is at:
	</p>
	<p>msgid: 23985678912386778989056789659048357@sponsoring.member.org
	</p>
	<p>
	<b>It should noted that there is a grace period of 72 hours from when the
	above NOTICE is sent to the Incubator PMC to when the proposed member
	is formally invited. This is an important part of the overall
	process. Failure to do this can result in an embarassing situation
	for people involved.</b>
	</p>
	<p>After 72 hours, Joe Bob
	should be invited to join the PPMC, using a sample message like
	<a href="ppmc-offer.txt">this</a>.
	</p>
	<p>Once the proposed member has accepted, the moderator for the
	PPMC mail alias will accept the new member's subscription request.
	</p>
	<p>The new member should be directed to
	<a href="ppmc.html">this page</a> for PPMC membership information.
	</p>
	<p>The nominating member should also update the PPMC membership
	section of the Podling's status file. For projects which choose to
	always make new committers also PPMC members, simply updating
	the committer list and ensuring that a statement such as
	"The PPMC consists of all the committers and mentors listed here"
	is generally sufficient.
	</p>
	</div>
	<h2 id='Adding+new+mentors'><img src="../images/redarrow.gif" />Adding new mentors</h2>
	<div class="section-content">
	<p>At times, it may be desirable to add a new mentor to a podling.
	Under all circumstances, a mentor must be an IPMC member.</p>
	<p>IPMC members are free to volunteer to be a mentor to a podling
	as they see fit. To do so, they should mail the podling stating
	their intentions. The podling should then decide if it wants to
	add the new mentor or not. If a decision has been reached to
	add the mentor, then all podling documentation should be updated
	to reflect the change (podlings.xml, projects/{podling}.xml) and
	the incubator be notified of the change as well.
	</p>
	<p>If a podling is in a position where they feel they need to add a new mentor,
	they may want to drop a mail on the general incubator mailing list to try
	to recruit a new mentor.</p>
	</div>
	</div>
	</div>

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