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| <h2 id='preamble'><img src="./images/redarrow.gif" />Facilities for Incubator management</h2> |
| <div class="section-content"> |
| <h3 id='TOC'>Contents</h3> |
| <div class="section-content"> |
| <ul> |
| <li><a href='#preamble'> |
| Facilities for Incubator management |
| </a> |
| <ul> |
| <li><a href='#TOC'> |
| Contents |
| </a> |
| </li> |
| <li><a href='#overview'> |
| Overview |
| </a> |
| </li> |
| </ul> |
| </li> |
| <li><a href='#metadata'> |
| Metadata |
| </a> |
| </li> |
| <li><a href='#publish'> |
| Remember to publish the generated results |
| </a> |
| </li> |
| <li><a href='#current-podlings'> |
| Overview list of current podlings |
| </a> |
| </li> |
| <li><a href='#report-schedule'> |
| Monthly Reporting Schedule |
| </a> |
| </li> |
| <li><a href='#report-next-month'> |
| Reporting next month |
| </a> |
| </li> |
| <li><a href='#report-prep'> |
| Monthly Report preparation |
| </a> |
| </li> |
| <li><a href='#shepherds'> |
| Shepherds |
| </a> |
| </li> |
| <li><a href='#clutch'> |
| Status of the Clutch |
| </a> |
| </li> |
| <li><a href='#reminders'> |
| Reporting reminder emails |
| </a> |
| </li> |
| <li><a href='#age'> |
| Incubator podlings by age |
| </a> |
| </li> |
| <li><a href='#history'> |
| Incubator history |
| </a> |
| </li> |
| <li><a href='#others'> |
| Others yet to be documented |
| </a> |
| </li> |
| </ul> |
| </div> |
| <h3 id='overview'>Overview</h3> |
| <div class="section-content"> |
| <p> |
| Describes the various facilities that assist with Incubator management, |
| explains how are they generated, and emphasises the need to keep the project |
| summary metadata up-to-date. |
| </p> |
| <p> |
| This assists with management of the Incubator project as a whole, |
| and is also useful for each project to manage their own progress |
| through incubation. |
| </p> |
| </div> |
| </div> |
| <h2 id='metadata'><img src="./images/redarrow.gif" />Metadata</h2> |
| <div class="section-content"> |
| <p> |
| First the metadata. Each project needs to maintain their entry in the |
| content/podlings.xml file in SVN |
| (see <a href="guides/mentor.html#Overview">notes</a>). |
| The following facilities rely on that being up-to-date. |
| Please be a self-sufficient project from the very beginning. |
| Do not wait for your Mentors - it is up to you. |
| </p> |
| <p> |
| Add the entry for your project as soon as possible after the Acceptance |
| phase is complete. Keep it up-to-date throughout your incubation |
| (e.g. mentor changes) and during the |
| <a href="/guides/graduation.html#unincubate">graduation</a> phases. |
| </p> |
| </div> |
| <h2 id='publish'><img src="./images/redarrow.gif" />Remember to publish the generated results</h2> |
| <div class="section-content"> |
| <p> |
| When changes are committed to the podlings.xml summary file, |
| then the CMS is triggered and generates the following facilities. |
| Please follow through to publish the changes. |
| See <a href="/guides/website.html">notes</a>. |
| </p> |
| </div> |
| <h2 id='current-podlings'><img src="./images/redarrow.gif" />Overview list of current podlings</h2> |
| <div class="section-content"> |
| <p> |
| The "<a href="/projects/#current">Currently in incubation</a>" table. |
| Shows Description, Champion, Mentors, and Start date. |
| </p> |
| <p> |
| Note that each project can be directly referenced, e.g. |
| <a href="/projects/#allura">http://incubator.apache.org/projects/#allura</a> |
| </p> |
| <p> |
| Generated by CMS from podlings.xml using content/stylesheets/project-index.xsl file. |
| See notes in that stylesheet and at build.xml file. |
| </p> |
| <p> |
| Also the concise table on the Incubator home page. |
| </p> |
| </div> |
| <h2 id='report-schedule'><img src="./images/redarrow.gif" />Monthly Reporting Schedule</h2> |
| <div class="section-content"> |
| <p> |
| <a href="/report-groups.txt">http://incubator.apache.org/report-groups.txt</a> |
| </p> |
| <p> |
| Generated by CMS from podlings.xml using report-groups.xsl file. |
| See notes in that stylesheet and at build.xml file. |
| </p> |
| </div> |
| <h2 id='report-next-month'><img src="./images/redarrow.gif" />Reporting next month</h2> |
| <div class="section-content"> |
| <p> |
| <a href="/report-next-month.html">http://incubator.apache.org/report-next-month.html</a> |
| </p> |
| <p> |
| Generated by CMS from podlings.xml using report-next-month.xsl file. |
| See notes in that stylesheet and at build.xml file. |
| </p> |
| </div> |
| <h2 id='report-prep'><img src="./images/redarrow.gif" />Monthly Report preparation</h2> |
| <div class="section-content"> |
| <p> |
| The input to the IPMC report to the Board. |
| See <a href="http://wiki.apache.org/incubator/#Board_Reports">Overview</a> |
| and table of reports. |
| </p> |
| <p> |
| The Wiki report templates are generated manually around the changeover to each new month. |
| </p> |
| <p> |
| Generated manually from clutch.pkl (hence dependent on podlings.xml) using clutch2report.py file. |
| See <a href="http://wiki.apache.org/incubator/ReportTools">notes</a>. |
| </p> |
| </div> |
| <h2 id='shepherds'><img src="./images/redarrow.gif" />Shepherds</h2> |
| <div class="section-content"> |
| <p> |
| Each month a set of shepherds are assigned to cast fresh eyes over |
| the state of each podling. |
| </p> |
| <p> |
| Anyone can be a shepherd. Please add and maintain your entry in the |
| content/shepherds.json file in SVN. |
| </p> |
| <p> |
| The script assign_shepherds.py uses that data around the beginning of |
| each month to generate the relevant sections of the monthly report |
| wiki page. |
| </p> |
| </div> |
| <h2 id='clutch'><img src="./images/redarrow.gif" />Status of the Clutch</h2> |
| <div class="section-content"> |
| <p> |
| The <a href="/clutch.html">Clutch</a> table shows the status of |
| various aspects of incubation for each current project. |
| It also <a href="/clutch.html#steps">explains</a> each step |
| and links to some relevant documentation. |
| </p> |
| <p> |
| Note that each project row can be directly referenced, e.g. |
| <a href="/clutch.html#allura">http://incubator.apache.org/clutch.html/#allura</a> |
| </p> |
| <p> |
| Clutch uses podlings.xml and each project status page and other resources. |
| Run this manually from the top of SVN. |
| See operational <a href="/clutch.html#notes">notes</a> and other notes in clutch.py |
| </p> |
| <p> |
| These are some of the resources that are consulted: |
| </p> |
| <ul> |
| <li> |
| The podling summary <a href="#metadata">metadata</a>. |
| </li> |
| <li> |
| Each podling status page. |
| </li> |
| <li> |
| The listing of all ASF |
| <a href="http://people.apache.org/committers-by-project.html">committers-by-project</a>. |
| (FIXME: Note that some recent projects are completely missing from that page, |
| e.g. Allura, Helix, etc.) |
| </li> |
| <li> |
| The listing of all project |
| <a href="http://mail-archives.apache.org/mod_mbox/">mail lists</a> archives. |
| If your podling is missing, then it might be because the first posts |
| are not yet moderated through. |
| </li> |
| <li> |
| The listing of all |
| <a href="http://svn.apache.org/repos/asf/incubator">Incubator SVN</a>. |
| </li> |
| <li> |
| The listing of all Incubator release distribution areas at a.o/dist/incubator/ |
| </li> |
| </ul> |
| </div> |
| <h2 id='reminders'><img src="./images/redarrow.gif" />Reporting reminder emails</h2> |
| <div class="section-content"> |
| <p> |
| At the beginning of each month, reminder emails are automatically sent |
| to the dev mail list for each project that is due to report. |
| Note that these are just reminders, as each project already knows when |
| they are reporting. |
| </p> |
| <p> |
| Ensure that your podling summary <a href="#metadata">metadata</a> |
| is up-to-date. If you have finished the initial "every month for three months" |
| phase then edit the "reporting" element to go on quarterly rotation, |
| otherwise you will keep getting reminders. |
| </p> |
| <p> |
| There are three groups:<br /> |
| group-1=Jan,Apr,Jul,Oct group-2=Feb,May,Aug,Nov group-3=Mar,Jun,Sep,Dec |
| </p> |
| <p> |
| The reminder robot uses the lists of report_due_*.txt files, being the |
| dev mail list addresses of the set of projects that are due to report. |
| Gathered, validated, and output by Clutch. |
| See <a href="/clutch.html#data">data files</a> and |
| <a href="/clutch.html#notes">notes</a>. |
| </p> |
| <p> |
| See the |
| "<a href="https://svn.apache.org/repos/infra/infrastructure/trunk/tools/board_reminders/">board_reminders</a>" |
| code in infrastructure SVN. |
| </p> |
| <p> |
| Note: Eventually it would be good to extract the handling of these |
| lists away from Clutch. |
| </p> |
| </div> |
| <h2 id='age'><img src="./images/redarrow.gif" />Incubator podlings by age</h2> |
| <div class="section-content"> |
| <p> |
| <a href="https://whimsy.apache.org/incubator/podlings/by-age">Incubator podlings by age</a> |
| </p> |
| <p> |
| Uses podlings.xml file. |
| See <a href="https://svn.apache.org/repos/infra/infrastructure/trunk/projects/whimsy/">whimsy</a> |
| code in infrastructure SVN. |
| </p> |
| </div> |
| <h2 id='history'><img src="./images/redarrow.gif" />Incubator history</h2> |
| <div class="section-content"> |
| <p> |
| <a href="/history/">http://incubator.apache.org/history/</a> |
| </p> |
| <p> |
| Generated by CMS from podlings.xml using current.xsl file and entry.xsl file. |
| See notes in that stylesheet and at build.xml file. |
| This generates two files in the "history" directory |
| (current.txt and entry.txt) which are then utilised by the timeplot. |
| </p> |
| </div> |
| <h2 id='others'><img src="./images/redarrow.gif" />Others yet to be documented</h2> |
| <div class="section-content"> |
| <pre> |
| * List of Mentors: |
| The Overview list shows the Mentors for each podling. See #current-podlings above. |
| Also there is a list of the Mentors and their podlings: |
| http://incubator.apache.org/clutch.html#mentors |
| gathered from podlings.xml |
| |
| * Ant target "ppmc-aliases". |
| |
| * The "tools" directory in SVN. |
| </pre> |
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